Description
  • Ensure all bank remittances and other payments are properly recorded and filed.
• Coordinate and facilitate internal and external auditor meetings and audits.
• Support admin and finance team in financial reporting for management and donors.
• Manages Employee\'s Old Age Benefits Institutions (EOBI) schemes at the regional level.
• Facilitate Budget Variance and Actual (BVA) meetings with regional program, Admin & finance
team.
• Ensures fair and efficient procurement processes as per policy.
• Ensure appropriate stock of expendable supplies and proper inventory of equipment, furniture,
and vehicles.
• Travels and Vehicle Management
• Oversee vehicle management and duty rosters
• Ensures monthly and quarterly vehicle maintenance reports to Admin Unit at National level.
• Ensure that updated personnel files at placed the regional level.
• Ensure submission of monthly timesheet summary of all regional staff to HR Unit at National
level.
• Ensure timely submission and settlement of staff health insurance claims to the HR unit at
National Level.
• Assist program and finance teams in cost-effective fund management and functioning of finance
section, including accounts, payments, tax deductions, salaries, budget reviews, and feedback.
• Processes expense travel claims of the regional staff.
• Processes payment vouchers, monthly staff salaries, and financial statements.

     Description
· Assist District Team Leader in day to day administration related activities.
·Assistance in processing of Payroll, Verification of salaries, wages and employees attendance. To monitor attendance, leave records, time records of staff and ensures that office discipline is maintained.
·  Recording accurate fuel consumption records. Vehicle arrangements for the Staff members for field visits.
· Procurement of office equipment, office supplies, stationary etc., by following necessary processes.
·  Organizing of Training, Workshops and Seminars.
·  Maintain accurate and up-to-date equipment inventory.
·  Procurement & Purchasing, Dealing with local vendors and suppliers and preparation of bid summaries and comparison statements, Process of negotiating service agreements with vendors, process & follow-up payments and keeping proper record of it.
· Ensure security arrangements of the office premises and ensure safety of the office and its staff.
· Undertake any other duties incidental to the above as may be assigned by management from time to time.

Description
• Review and check all transactions are in compliance with donor and SRSP requirements.
• Preparation of monthly expense and activity report.
• Maintain all financial systems for the office and ensure full compliance with SRSP financial Procedures.
• Maintaining parties ledger, staff advances, Operational advances & Staff record.
• Will be member of Procurement committee & ensure all procurement should be done as per Procurement policy.
• Maintain up to-date payroll records in compliance with the SRSP policy.
• Responsible fro of monthly closing of accounts and preparation of monthly expense reports for submission to Project Support unit..
• Review all the payments documents for proper coding and supporting documents
• Check and post monthly transactions into Excel spreadsheet and onward posting into FIS system. Ensure that all information in the spreadsheet is correct and complete
• Perform other duties, as necessary and/or as requested.

Description

•Preparing all types of voucher i-e BPV (Bank Payment Vouchers), BRV (Bank Receipt Vouchers), JV (Journal Vouchers)

•Preparation of Cheques for payment and ensure timely entry in bankbook.
•Ensure that the required supporting evidences are attached with bank payment Vouchers and audit trail is establish for every transaction.
•Prepare monthly withholding tax statement.
•Prepare and reconcile bank statement.
•Preparation of audit Schedule.
•Coordinate with banks and financial institution with regards to project activities
•Any other task assigned by District Finance officer.