Procurement of services & Contracting

Carries out local/international procurement of services.
Prepares bidding documents and publishes tenders in the print media or through email as per the GIZ award procedure & threshold defined in GIZ guidelines.
Ensures proper receipt of bids and proposals & documents this in tender opening protocols.
Prepares financial evaluation of tenders and supports the technical evaluation process with the concerned project.
Supports the negotiation process (meeting invite, arrangement & conduct) with the consultants and firms jointly with the project as & when required to finalize the tendering process.
Processes procurement contracts through SAP.
Prepares Local Subsidy, Financing Agreement, Construction Contracts, Architectural Services Contracts and Consulting Contracts (firms / individuals), in accordance with threshold and relevant award procedure.
Processing and monitors Framework Agreements for services.
Files and maintains a database of respective contract-related documents.
Maintain and timely update the tasks in hand sheet for tracking of all procurements and their current status.
Mentoring of project procurement staff during their learning journey in GIZ Country Office (GIZ CO) Procurement Section.
Conduct training of project staff as & when required (based on material developed by the section in compliance).
Maintain all required documents in the procurement file for every procurement.
Maintains an updated database of fee schedule for local consultants system (SAP).
Procures air tickets (domestic/international)
Procures office stationery items/ PR material/printing.
Arranges advertising in local print media as required.
Preparation of Car Rental Services agreements as required.

Supports the processing of customs declaration procedures (duty-free import of goods, entering information in customs declaration database, producing statistics)

Supports the checking and follow up of deliveries by ship/air from customs
Supports the monitoring and clearing of goods process
Supports the organising and coordinating of collection of goods
Prepares exemption documents to be submitted to EAD and custom clearing agent.

Complete Cycle of procurement from Budgeting, Purchase requisition, OPEX/ CAPEX
• Categorization, Request for Quotation (RFQ), Price Comparison, Technical & Financial evaluations including Inco Terms, issuance of Purchase Orders, and Delivery arrangement up to Invoice verification for payment process.
• Developing, leading and executing purchasing strategies and contracts management. 
• Collaborate with end-user/ respective department to ensure clarity of the specifications to finalize the BOQ/ Scope of work/ Term of References (TOR) and vendor evaluation criteria while receiving the Purchase Requisition (PR).
• Services Contracts, Consultancies, Training (In-house & project based requirement). 
• Discover potential suppliers and initiate business and organization partnerships also devising and using fruitful procurement and sourcing strategies.
• Floating of Request for Quotation/ Proposal according to finalized BOQ/ scope of work as per approve tender documents.
• Receiving of Quotation, Technical evaluation and financial evaluation.
• Negotiation with vendors to finalize the technical and financial terms including performing risk management for supply contracts and agreements.
• Issuance of Purchase Orders (PO), delivery of ordered items.
• Verification of invoices from end-user department for onward processing and submission to finance department.
• Institute policies and procedures for collecting and reporting key metrics to reduce our overall expenses. 
 

Supervisor Procurement – Business Support & Compliance Department.
Supervision in procurement department including blow:

Procurement planning & budgeting.
Bidding process including floating of RFQ/RFP.
Technical evaluation, commercial evaluation, shortlisting of vendors.
Execution of project and payment after delivery.
Turnkey project (Opening of new branding including land acquisition and buildouts).

Executive Procurement – Contract & Procurement Department (Ufone)
Worked as Executive Procurement in Procurement Department with for below mentioned responsibilities:
 · Procurement for Sales & Distribution, HR, Customer operation, IT and multiple departments i.e. Outdoor, indoor branding, Nationwide Franchise branding & U-Shop Branding, printing, giveaways, Foreign traveling, Vehicle purchasing for winners, event management, brand activation, poster pasting, Bio-metric verifications through NADRA, etc.
 · Preparing commercial evaluation reports (CEC) negotiation committee (NC) & Management approval notes, Memorandums, and other internal and external communications.
· Preparing the Purchase Order (PO)/ Work Order for submission of approval to management as per approved Purchase Requisition (PR) on SAP after the RFQ/RFP process.

· Coordination with the End-user department to execute the Project as per requirement.

· Receiving of invoices, Approval, GRN, Verification as per PO, and forwarding to finance department for payment process.

· Effective management of the complete life-cycle of assigned contracts.

· Preparing Monthly, quarterly, semiannual & annual reports, saving reports.

Corporate Finance - Account Payable Department
Worked as ERP OFFICER in Mobilink in ERP Project on Oracle Financial Suite 11i (ERP); Implemented next-generation technology ERP systems to foster an environment of continuous improvement.
·       Booking liabilities in Oracle Financial for foreign payments as well as dealing in LC establishment with coordination of Treasury, procurement and Fixed Assets team.
·       Making payments against Liabilities as per company policies and procedures including the receipt of debit advices from the Treasury department.
·       Maintaining all foreign currencies (USD, GBP, and EUR), supplier balances; in order to keep a track record of paid versus due during the month. Preparing and submitting supplier balance confirmation.
·       Analyzing and reporting the realized and unrealized exchange gain / loss on foreign transactions for every month as well as on Withholding Tax for Foreign Vendors.
·      Maintaining the creditor listing and trail balance to reconcile the balances of Account Payable and General Ledger. 

Radio Presenter & Production