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1) Office OperationsEnsuring company SOPs are followedEnsuring office opening, closing, floor, and weekend checklists for necessary office operations, Handle Petty Cash expense2) Staff ManagementHandling and managing shift schedules (assigning and changing duties as needed)Managing attendance log and monthly report of overtime review of office boys3) Inventory ManagementHandling stock inventory and maintaining its log / ensuring that all necessary items/materials must be restocked on time to avoid complaintsCoordinating with Procurement Officer for purchase of items4) Maintenance /Quality AssuranceEnsuring maintenance checks of critical items through checklists and coordinating with concerned stakeholders.5) Complaints HandlingResponding and resolving related Jira tickets in coordination with Cleaning/Admin Support/Complaint Handling Officer to resolve complaints6) Cafeteria ManagementMaking sure the cafeteria checklist is being followedUpdating concerned stakeholders in case of any complaint related to the food vendorMaking sure to provide hygienic foodFamiliar with Microsoft Office, Jira, Outlook, Ezofficeinventory, and any helpdesk

Plan, coordinate, and manage all administrative procedures and system.
Allocate responsibilities and office space.
Assess staff performance.
Track and order office equipment and supplies.
Provide coaching and guidance to ensure maximum efficiency.
Ensure the smooth and adequate flow of information within the company.
Manage schedules and deadlines.
Purchase new material as needed.
Offer solutions for improvement.
Monitor cost and expenses to assist in budget preparation.
Oversee facilities services and maintenance.
Organize and supervise other office activities.
Adhere to policies and regulations.
Carrying out inspections at various facilities, supervising the administrative support staff, and dividing worker responsibilities to ensure optimal performance.
Developing, reviewing, and improving administrative systems, policies, and procedures.
Vendor Management.

Book meetings and schedule events.
Order office stationery and supplies.
Submit expense reports.
Office Documentation.
Handles Petty cash.
Manage office supplies stock and place orders, reviewing and approving supply requisitions.
Payment and Handling of Recurring Rental and other expenses.
Answer employees queries about HR and admin related issues.
Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
To take quotations from vendors.
Resposible for all payments and receipts handling.
Prepration of monthly accounts.
Arrange travel accommodations and process expense forms.
Organize, store and print company documents as needed.
Answering incoming calls; taking messages and re-directing calls as required
Dealing with email enquiries.
Handle queries from managers and employees.
Assist colleagues whenever necessary.
Organize and maintain personnel records.
Update internal databases (e.g. record sick or attendance, leaves).
Prepare HR documents, like employment contracts and new hire guides conduct Initial screening Interviews.
Scheduling Interview. Coordination with Higher Management