Make staff payroll and maintain all staff records ( leaves absences, bonuses )
Make annual Budget of office expense, maintain office expense records , book keeping & finance.
Assist in recruitment process like Posting job on social platforms collect resume and Interview arrangement.
Coordinate staff & provid guidance for his good performance & resolving his issues
Organize travel accommodation for foreigner staff and Local External contacts.
Manage Record of related expenditure and handling petty cash.
Managing Company filing & Documentation System.
Manage Correspondence by answering Phone, email & Fax.
Maintain all Liabilities records & timely process if for Payments (Office rent, Utilities Bills, Payroll & advances & office expenses etc.).
Manage office supplies and equipment.
Strictly follow up the Company Policies and make sure the staff applicable.
Make all staff attendance sheet and leave records Coordinate with HR Team.
Managing Housekeepers, Gardeners and Guards and Security Persons
Managing Drivers Schedule and Duties
Organize travel accommodation for Chinese staff and other external contacts
Manage Vehicles Fuel and maintenance
Manage Correspondence by answering emails and sorting mail
Photocopies and Files Appropriate Documents as need.
Management of office equipment & office Supplies check & balance.
Maintain Record of related expenditure and handling petty cash
Handling external and internal communication or management systems
Managing clerical or other administrative staff
Organizing, arranging and coordinating meetings
Sorting and distributing incoming and outgoing post.
Record daily Inventory for ERP System
Issued material as per purchase order requirements
Preparation for store issue Note and store Return note
Prepare supporting documents invoices, purchase orders and goods received
challan and submit to accounts Department
Monthly and annual stock with internal and external auditors
Inform the Procurement department well in advance about the items that reach the re-order level to order from supplier
Audit all material when received as per order
Record keeping all documents as per purchase order
Any other task assigned.
Prepare payment & receipt vouchers on Tally Software
Prepare Bank Reconciliation on Tally Software.
Prepare monthly stock positions and maintain reorder level & reorder quantity
Maintain Bank Guarantee status issued to Customers
Photocopies and files appropriate documents as need
Maintain shipment status of goods to be received
Calculation claims amount in case of late deliveries
Maintain Filing of Accounts.