Follow up, performs payments on time based on Mission requests in the coordination office and fills in daily accounting books in accordance and supervise this activity on the base level,
Follow up all invoices related to lease contracts, and make sure that the bases have adequate matrices to follow up.
Provides translation of any accounting documents (Urdu / English)
Responsible for the monthly accountancy preparation for the coordination office operations in respect to organization\'s accounting procedures (provide proper receipts & vouchers, make cash control), and make sure the field base administrators have their accountancy operations conform to standards.
Codifies receipts and invoices; in addition, fills and copies all invoices, receipts, cheques.
Prepares & Updates all accounting documents required by organization\'s guidelines and internal procedures.
Ensure proper cash management on daily basis.
Plans the office and program running costs on weekly basis in close collaboration with the Finance Coordinator, and the Finance Advisor.
Assist the Finance Coordinator, and the Finance Advisor in internal & External Audits and during the review of the hard files of the accountancy before sending it to the Admin Co and to HQ.
Manage the advances given to other departments to pay running costs that comes up in daily basis.
Receive and centralize all the monthly expense reports and send to Finance Advisor.
Execute Bank account management and reconciliation with support of Finance Advisor & Finance Coordinator.
Preparation of the income tax documents for the submission of taxes in the treasury.
Ensuring the receipt of the monthly statements from HR department and process timely payment of staff salaries to Bank /or and cheque.
Based on HR department input, process the payment of final settlement when ending working relation with employees (end of contract, resignation or dismissal)
Monthly follow up and payment of advances, salaries and per diem for the National staff and Expatriate staff (advances only) In accordance with HR input ensure the timely payment of EOBI dues.

Administrative/ Finance, Logistical Functions:

Preparation of policies of Administration, Finance, HR and procurement.
Management of overall administration of the office
Preparation of payments with tax deductions and all supporting documents
Record keeping, reporting and accurate financial data entry in software
Budgeting, Annual Planning, Variance Analysis and smooth Audits process
Reconciliations, timely payments, coordination with departments on Finance
Responding queries related to Finance (Internal and External) like FBR, MOI
Resolved problems, improved operations and provided exceptional service.
Identified issues, analyzed information and provided solutions to problems.
Boarding Lodging of Pak office and visas\'s of expats like air tickets and stay.
Liasoning, ensure compliance to Ministry of Interior (MOI) and other government agencies for Memorandum of Understanding and registration matters
Organize the trainings/workshops within office and outside the office in other areas of Pakistan of the project locations. Developed panel hotel network
Procurements/Services. Tendering, RFQs/Proposals, advertisements, make comparison statement and selection of vendors for further process.
Act as a focal person for procurement and feedback to partners on the process
Preparing inventory and safeguarding of office assets
Supervision of vehicle management including fuel, vehicle insurance, token fee, vehicle log books and repairing and maintenance
Human Resource Functions:
Hiring of staff and consultants as per the recruitment policy, advertisement, shortlisting, interviews, selection and onboarding.
Prepare agreements/contracts of employees and consultants and maintain personal files of employee/Consultants and maintain staff attendance, keep record of leave as per bio matric machine
Coordinate with Insurance companies for health and risk insurance of staff, process claims, renewals and update record accordingly.
Program Support:
Receiving profiles of organizations for potential partnership for initial assessment as per criteria and onboarding process for new partnerships. 
Review concept notes for new projects and give feedback and technical backstopping during the process of identification and onboarding
Review proposals and budgets for new projects and extensions of the existing projects and give feedback
Organizational assessments and due diligence of the organizations for new partnerships and extensions of the partnerships
Providing technical backstopping to the partners on concept notes, proposals, budgets, reports and data shared by them
Oversee and coordinate the work/progress of partners and monitor results
Coordinate with partner organizations on annual plan of actions and registration matters like MOUs with EAD etc.
Review annual reports of the partners and give feedback for improvements
Monitoring the Safeguarding of children and women, give feedback to partners
Emergency/Flood response proposal development especially focused on children and women as per their need in emergency. Visits and feedback to partners 

Established and enforced controls on funds and expenses
Maintained and established Finance/Admin set up and ensured compliance with government and donors
Generated financial and operational reports. Management and donor reporting
Assisted with recruiting, interviewing and hiring new department employees.
Strengthened Finance and Admin operations by proactively managing and optimizing the operations.
Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
Completed filings and upheld strict compliance with regulatory agencies and supervisors.
Enhanced internal control systems and procedures to mitigate risk and support opportunities.
Monitored budget and expense trends, compiling reports for leadership to inform decision-making.
Monitored budget and revenue trends, compiling reports for company leadership to inform decision-making.

Completed daily cash functions like account tracking, payroll and wage allocations, budgeting, donating, and cash, and banking reconciliations.
Documented cash, credit, fixed assets, accrued expenses, and line of credit transactions.
Reconciled accounts and reviewed expense data, net worth, and assets.
Improved data collection, financial analysis and financial modeling to optimize practices and retain customers.
Gathered financial information, prepared documents, and closed books.
Modified comprehensive reporting to reflect changing financial structure.
Used advanced software to prepare documents, reports, and presentations.
Detected and corrected mistakes early on and implemented systems to avoid recurring issues.