Travel Administration
Assist in organizing and planning for conferences, workshops, and trainings upon request and according to the established procurement procedures 
Strong organizational skills to manage multiple tasks and priorities effectively.  Knowledge of travel regulations, including visa requirements, health and safety protocols, and travel insurance
Analytical and problem-solving skills to identify areas for improvement in travel processes and procedures
Continuous quality assurance in procurement of goods and services and contract management
Preparation of documents for local subsidy, financing agreement, grant agreement, and consulting contracts by assisting in the coordination with the responsible technical and administrative staff
Reviewing procurement requests prepared by the advisors and help to provide the necessary guidance and feedback
Providing support to the procurement of goods & services as per require
Coordinating with colleagues in administrative and procurement sections/units in Country Office as well as at the Headquarter
Monitoring market prices and processing orders in accordance with Organization regulationsWorking collaboratively with the project manager and team to maximize productivity
Collaborate with the whole project team, contributing to the entire project lifecycle
Organize and monitor schedules and see that deadlines are met
Coordinate efforts within the team and with outside consultants efficiently
Report updates verbally and in written form to management
Monitor budget and help ensure resources are used efficiently
Help discern requirements and assign tasks to team members
Complete any necessary administrative tasks, such as research and email
Ability to proactively address potential issues
Excellent computer skills, including experience with Microsoft Office
Collaborative working style and team-player attitude
Positive and encouraging personality
Ability to work independently with little supervision
Support travel management of all national and international staff.
Coordinate preparation of workshops, trainings and stakeholder-meetings for participants in all activities.
Assist in official visits of team members including arrangement of cars, flights and hotel bookings etc.
Assist in processing all the documentation related to office vehicles i.e. token taxes, local vehicle registration with Excise & Taxation Department ▪ support with allocating duties for drivers and assist in logbook management of official vehicles (maintenance, repairs, etc.)
Compile monthly vehicle data and ensure logbooks are maintained properly ▪ prepare monthly supporting documents for the private usage of vehicles for submission to finance section for invoicing purposes
Responsible for communication equipment, act as focal person for coordination with service providers
Conduct yearly physical verification of inventory items for consistency with the information in the inventory database
Supporting with all questions arising in asset management / inventory ▪ coordinating official vehicles repair & maintenance

Write letters and send them to appropriate bodies, and receive incoming mails
Create specific strategies for easier and effective execution of projects
Draft project proposal ideas and present them to the director with convincing proof for approval
Supervise tasks assigned to project workers as instructed by the director
Supervise project workers and ensure that they stick to project specification and guidelines
Keep records of all information related to project for documentation, clarification and presentation to management
Draft project budget on a monthly basis and ensure that it meets all necessary protocols
Intermediate between the director and other workers to prevent agitations that may hinder the smooth flow of project execution
Excellent Communication skill with counterparts KPRA & PRA.
Develpoed TORs for hiring consultants.