• Handling Of Base Accountancy Books (Cash & Bank)
 Ensure all the description match with SAGA standard description documents.
 Ensure all HR and logistic costs are allocated as per Cost Coverage Plan
 Monitoring all the cheque distribution that related to the cash grant activities.
 Make monthly reconciliation.
• After the approval of Base Manager, send the closure to the Capital Finance Officer in Islamabad.Treasury forecast and quick fund Request
• Prepare monthly & revised 2nd half treasury forecasts with the collaboration of the Program managers, Logistic department and Head of Base by taking into consideration CCP and budget follow up file, then submit it to the Deputy Financial Controller in Islamabad after final approval of Base Manager.
BFU and Financial contract
• Assist PM’s and Logistic department in giving correct code (Project code, financial contract code and financial line code) to their Procurement Requests.
• Ensure that the planned expenses are within a good line with the financial contract.
Cash transfer activities
• Focal person for finance in cash transfer activity, particularly in attending any meetings between Financial Institution and ACF.
• Be present in the field for all Cash Distributions, particularly to assist in dealing with deviation cases.
• Ensure the accurate amount is requested & spent within the time span planned for individual project activities.
• Ensure the quality of documentation associated with the CFW program – compliance with audit requirements, completion, tracking, storage, back up and transfer to Islamabad.
• Liaison with Programs
• Attend relevant weekly meetings and follow up on pertinent finance questions with each program.
• Design and execute (with the help of finance assistants, where needed) briefings or small trainings to program and logistics staff on financial procedures (documentation, new staff briefings etc).
• Review Donor guidelines and Ensure compliance Is addressed at all Levels.

• Accountancy:
• Maintain cash book and/or bank book for Islamabad office
• Perform payment as per ACF policies, procedure & format
• Check documentation is complete before doing any payment
• Respect the cash management policy (payment threshold, validation etc)
• Prepare cash counts, bank reconciliations & other documents for monthly closure
• Coding & stamping hard files after monthly closure
• Receive & check monthly accountancy soft copy and hard documentation from filed bases
• Verify the soft copy of the accountancy with the hard documentation
• Identify any inappropriate expenditure and report it immediately to finance officer
• Check the cash and bank reconciliation of the bases, verify with saga if any discrepancies found and report to finance officer
• Check all open advances; ensure all the advances match during the month. If it not match then it should be justified
• Ensure all the entries are allocated to the correct financial line, project code & accounting code
• Ensure all the description match with the saga standard description document
• Ensure all HR and logistic costs are allocated as per Cost Coverage Plan
• Follow up pending issues with the field bases

• Treasury Forecast
• Receive treasury forecast from field bases, consolidate it and check it with available amount in each financial line, ensure the budget is respected. If any deviation occurs discuss it with finance officer

• Archiving & Audit support:
• Support the admin operator in their work especially during heavy work load
• Ensure accountancy is well archived and hard documents are on due time, participate to scanning and filling if requested by the finance officer
• Provide support during pre-audit and external/internal audit (checking vouchers, providing documentation and information to the auditors, etc)
• Report any issue raised by the auditors to the finance officer and the finance manager in charge of the audit

• Legal Issues:
• Verification of EOBI.

• Handling of archiving team
• Keep record of all data and if there is any missing data reported to Supervisor
• Authenticate and appraise historical documents and archival materials.
• Create and maintain accessible, retrievable computer archives and databases.
• Direct activities of workers who assist in arranging, cataloguing, exhibiting and maintaining collections of valuable materials.
• Locate new materials and direct their acquisition and display.
• Organize archival records and develop classification systems to facilitate access to archival materials.
• Prepare archival records, such as document descriptions, to allow easy access to information.
• Preserve records, documents, and objects, copying records to film, videotape, audiotape, disk, or computer formats as necessary.
• Research and record the origins and historical significance of archival materials.

• Select and edit documents for publication and display, applying knowledge of subject, literary expression, and presentation techniques.
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• Enter the based on the Cost Coverage Plan (CCP)
• Keep record of the daily transactions in Excel, and allocate the expenses to the correct accounting code, project code, contract and financial line, or third party code following the procedures.
• Monitoring all the cheque distribution which related to the FSL activities. Make monthly reconciliation and Advances & others

Accountancy
• Handling Of Base Accountancy Books (Cash & Bank)
• Make sure the quality of Financial Documentation to be achieved, by checking invoices, complete dossier and by putting all required Financial Data on it before releasing payment.
• Enter the based on the Cost Coverage Plan (CCP)
• Keep record of the daily transactions in Excel, and allocate the expenses to the correct accounting code, project code, contract and financial line, or third party code following the procedures.
• Monitoring all the cheque distribution which related to the FSL activities. Make monthly reconciliation and Advances & others
• With the approved list from Head OF Base, responsible for giving Staff Salary Advances on the 15th of the month, for those that paid through cheque or bank transfer and ensuring they are refunded at the time of Salary Payment
• Responsible for maintaining accounting files in a well organized manner in Timergara fin office link with the filing related to his work.
• To distribute the phone card to the staff based on the approved list from Provincial Admin
• Complete and compile all the books of Base and import it to SAGA, then complete SAGA checking, in terms of third party, project code, financial code and supplier code.
• Ensure the code (third party, project code, financial code and supplier code) is correctly allocated.
• After the approval of Head of Base send the closure to the Capital Finance Assistant in Islamabad.
• Cross check the Bank reconciliation & ensure the presence of originals invoices charged in Accountancy.
• Ensure that good cash count & bank reconciliation is done & scan copies are sent to capital together with accountancy on the 3rd of the month.

Financial Management

• Treasury forecast and quick fund Request
• Prepare monthly & revised 2nd half treasury forecasts with the collaboration of the Program managers, Logistic department and Field Coordinator by taking into consideration CCP and budget follow up file, then

• Assured that all advances made within the month were justified before the final monthly cash count; check and ensured the quality of invoices, and reported any missing invoices to the Administrator Base in his accountancy
• Daily basis, kept the books to register all the invoices received in the Excel book and fulfilled the accounting code, the contract code, the project code, the financial line and the third party cells
• Coded the invoices according to Excel files/Saga
• Ensured that base books soft copy were ready for closing on the last working day of every month and the hard copy by 2nd of the next month; ensured that the cash counts and bank reconciliation was ready on the last working day of every month
• Ensured the corresponding between the physical cash box and the Excel/Saga cash book on daily basis; Maintained all accounting documents (originals for the current month and photocopies for past months) & copies of Rental contracts: cars, truck, warehouse, guesthouse, office.
• Ensured that all the finance files were ready to be sent to country office on 4th of every month
• Ensured that every contracted staff working for ACF has provided the appropriate documents (ID card, CV, signed contract, signed job description, contact information etc.) and to file originals of all documents in Peshawar.
• Ensured all files were constantly updated and translation of all documents related to human resources

This position holds responsibility for the overall financial and administration management (accounting and reporting) of the PAIMAN program. Manage a transparent and accurate financial accounting system in line with local Laws and regulations. Support Line manager in planning and budgeting all financial aspects of the programme. Accurate financial reporting to our lead and other donors
Financial Accounting
• Ensured that proper financial procedures and systems were operated and maintained throughout the organization and responsible for all local accounting of all programs
• Set up, establish and monitor internal controls for all PAIMAN activities; maintained a cash forecasting system to ensured that adequate funds were available to meet the working requirements of the organization
• Monitored on-going levels of expenditure on individual programs against budget lines, and provided timely advice of likely over or under-spends
• Reconciled all bank accounts, petty cash and cash floats and ensured proper processing of payroll for PAIMAN staff
• Financial Reporting
• Ensured compliance with PAIMAN policies and guidelines and donor requirements.
• Ensured compliance with local regulations in respect of financial and other matters (e.g. Registration, FX, taxation and labor laws).
• Supported the director in providing donors with all necessary financial and other information when requested.
• Prepared budgets, amendments and forecasts working with the Director and the country management team and prepared donor financial reports in line with donor reporting requirements.
• Administration
• Ensured all national staff understand the processes for financial activity within PAIMAN & stay abreast of PAIMAN registration and legal status requirements.
• Ensured that all contracts entered into by PAIMAN follow the legislation and were in the best interest of the organization; liaisons with local legal advisors and trustees when necessary.
• Provided administrative sup