Muhammad Zubair Makhdoom

Muzaffarabad, Azad Kashmir, Pakistan

Phone: 092 345 155 0511

[email protected]

Graduate, (Statistics, Economics & Geography)

Languages: Urdu, English, Kashmiri and Hindko

Country Director CDRS

Leading office in Islamabad Pakistan, supporting both community and facility based implementations with frequent travel to implementation field sites

Open to innovative ideas, efficient, eager to work hard and a team player. Experienced working closely with workers and managers, supervisors, partner organizations and donors to implement the programs. Responsible for leading the administration, information management, grant management; the direction, supervision and evaluation of employees and design, implementation, monitoring, evaluation and reporting of program activities. Comfortable in multiple roles including: documenting processes, training workers and managers, communications with internal and external stakeholders, performing data analysis, preparing for trainings and meeting with senior personnel from the government and NGO partners. Key Member team management, leader of creative teams and administration departments.

Expert in the technical, conceptual and content development. Proven ability to responds and executes successful operations launches

Key Skills /Knowledge/Competencies

Proposal and report writing ability and managing international donor-funded projects

Strong organizational skills and attention to detail

Excellent management skills and experience managing multi-cultural teams

Strong analytical and problem solving-skills; excellent verbal and written communication skills, including public speaking experience

Write reports for donors/partners on progress of projects

Present project highlights at meetings and forums/conferences

Develop and foster effective working relationship with Government from national to grassroots level

Establish strategic alliances to explore areas for collaboration and expanding and strengthening program impact

An understanding of and commitment to Organizations mission and values

Familiarity with and commitment to a gender approach to development and participatory

Methodologies

Demonstrated Leadership and Management skills that effectively motivate staff and support team

Building; demonstrated ability to manage a professional team in a multi-cultural environment

Knowledge of current thinking on development issues and methods; and demonstrable ability to

Anticipate emerging needs and integrate them swiftly into priority setting

Demonstrate initiative and creativity; and substantial experience of strategic thinking, including

Identifying, analyzing, problem solving and responding to opportunities and challenges and the ability to translate these into practical plans of action

Well established and practiced organizational and planning skills; and extensive knowledge and

Experience of project cycle management including using project planning and management key tools

Good knowledge of financial management and accounting and budget holding principles

Excellent interpersonal & negotiation skills, including ability to effectively lead and build a team,

Communicate a vision, make timely and transparent decisions, solve problems and manage conflict

Proven people management skills in a multi-cultural environment and strong track record of developing people

Developed ability of raising the profile of an organization, strategically networking with government

 Agencies, donors and other international agencies, and using the media as appropriate

Experience of working in a fast changing environment, multi-task, handle a large workload, work under pressure, independently be persistent and work under tight deadlines with minimal supervision

Strong management and organizational skills, including comfort in delegating authority and responsibility

Telephone/Computer: Familiar and comfortable with use of mobile telephones and excellent computer skills

Excellent written and spoken English, Urdu, Hindko & Kashmiri an asset 

Ability to travel up to 50% of the time within Pakistan

Creative Team Leadership

Development of Training Materials

Public Relations Management

Professional Experience

Comprehensive Disaster Response Services CDRS: www.cdrspakistan.org

10 Years Administration and Organizational Management experience

Coordinating the production of good quality funding proposals and respond to call for proposals

Facilitating donor visits, donor meetings, round table discussions and evaluations as necessary

Ensuring that effective grant management systems are in place and are consistent with the overall

Organization fund seeking and management policy and promote their application

Representing Organization to senior government officials/personnel and with partners

Managing all country office staff (30-40 employees) including oversight of country office finance, administration and human resources

Providing coaching and results-oriented leadership of the country staff. Stimulating individual staff performance and leading overall team development

Monitoring projects portfolio from various donors. Ensuring timelines are followed and deliverables met

Collaborating with the Head of Finance, the Head of Human Resources, the Head of Programs Operations and Development

Providing oversight to all finance and administrative services in the Program

Ensuing effective implementation and compliance with the overall Finance & guidance Manual and

Compliance with procedures required by grants or contract agreements

Overseeing the development and implementation of annual country budgets

Ensuring that adequate internal control mechanisms are in place

Ensuring adequate mechanisms are in place for budget monitoring and review and minimize significant

Working with international staff to design new projects and write proposals

Developing and adjusting project strategies and work plans to ensure project success

Own project objectives and ensure staff and partners are kept on track and within budget to achieve results

Developing application specifications including flowcharts and detailed protocols

Managing all Country level fields and Office Operations, HR, marketing and communications functions & Seminars, overseeing budget and 40-member team. Direct management Team, PR Team

Review accuracy of accounts and carry out periodic checks on financial matters

Monitoring the timely delivery of quality accounts and comment

Overseeing annual and project-specific audit processes within the Area Program

Ensuring the preparation, accuracy and timely submission of financial reports that comply with grant or Contract agreements and ensuring compliance with all aspects of Organizational policies and donor funding

Check and verify all inventories and promote efficient management of organizational assets

Human Resources Management and Organizational Development

Providing leadership support to Area Program staff and promoting best practices in human resources Management

Coordinating regular reviews and update of the human resources policies and procedures for the Area

Programming and ensuring compliance with the overall human resources management manual and the national labor laws

Overseeing adequate implementation of the performance management system including performance objectives and planning, review, appraisal and staff development

Coordinating the development of a staff development plan in line with strategic directions of organization in the Area Program

Overseeing and monitoring efficiency and fairness of recruitment processes across the program

Providing Coaching and Counseling advice to staff when necessary and leading initiatives to develop staff capacity

Organizing regular meetings with the senior management team and all staff for the purpose of exchanging information, coordination and learning

Ensuring that the country senior management team is effective, mutually supporting and sufficiently

Involved in decision making Information, Communication and learning

Ensuring that the program is maintaining a coordinated and agreed information exchange both internally and in its dealing with external parties

Ensuring that key program documents (strategy program document, projects proposals, research,

Reports, etc) are internally shared with the board of directors and agreed upon before communicating to donors and other external parties

Ensuring that all communication infrastructures are set up in the program and smooth information flow is maintained

Ensuring that experiences and best practices are documented and shared across the organization

Supervision & Collaboration

Responsible for director program and partnership development; Head of Finance; Human Resources and Organizational development Manager; and all other team members accountability

Responsibility of decision making at country level in line with approved policy

Responsibility for the Country budget, all organizational resources and assets

Specific Responsibilities

Strategy development and implementation

Provide Leadership in the development and implementation of the organization Area Program strategy in line with the overall organizational Strategic Plan and the context in the country/region

Facilitate the alignment of organization Area Program to strategic organizational thematic priorities and accountability mechanisms provided in the Organization programming framework

Provide leadership for the dissemination of organizations values, vision and mission at the country level and lead, direct and mentor the country program and its staff in line with the organizational strategy

Keep abreast on socio-economic and political changes in the environment and undertake timely strategic actions

Review of the organization Area Program Strategy ensuring continued relevance in the rapidly changing environment

Maintain close communication with the board of directors on relevant factors and changes in the environment

Together with the board of directors at Headquarters, ensure that organization implements policies, Procedures, operational guidelines and standards within the organizational framework

Work Experience

Disaster Assistance Response Team DART Canada: Team member & Interpreter Disaster relief and medical rehabilitation, November 2005 January 2006 

CDRS: Resources Procurement Coordinator, September 2006 March 2007

CDRS/ SHINE HUMANITY: Assistant Director April 2007 December 2010

CDRS/ Imran Khan Foundation IKF: Project Coordinator Waziristan IDPs and Flood Relief Mission South Punjab July 2014 April 2015

Comprehensive Disaster Response Services CDRS: Country Director,  Human Resource management, monitoring and evaluation, project management, Quality control management, Program management, Disaster Relief work as a Team leader, Field surveyor and admin logistics

January 2013 to March 2016

Representation

Represented Organization in Pakistan and responsible for the management of host country relations and Organizations interests in dealing with government, international and local organizations, networks and media in the Area Program

Represented Organization in strategic meetings, conferences, forums and other public events and contribute towards consolidating and raising the profile of Organization

Developed and strengthen relationships with local organizations and networks and establish national and regional strategic relations and alliances with partners and civil society working in common cause with organization objectives

Maintained good partnerships relations at National and International levels

Promoted organizational identity and capacity to all stakeholders and partners in Ethiopia and

Ensure organization remains relevant to the changing needs of disadvantaged people in the country

Program development and Management Tasks Achieved

The development of the Area Program providing sound methodological and technical support to ensure use of participatory methodologies, human rights and social exclusion framework as per the Organizational thematic alignment and programming approach

The Area Program participatory annual planning and budgeting as per organizational guidelines

Promote a participatory approach in programming work and create space in the structure for staff

Participation and involvement in decision making

Coordinating the program portfolio to ensure the highest level of project quality and accountability, while fostering continuity through building local capacity and developing innovative program interventions

Facilitating trainings, researches, and learning of cross-cutting relevance to programs

Ensured that participatory systems and processes for monitoring activities, results and impact assessment at program level are in place and involves the team and partners

Continuous monitoring and support to field offices and existing projects, coordinate program

Reviews, evaluations, and follow up implementation of evaluation findings in close collaboration with the M&E Coordinator and Head of Program Operations and Development

The production of timely quality program reports in line with Organization and donor requirements

Awards:

Tamgha-i-Eisaar Medal (Medal of Sacrifice) Presented from The President of Pakistan (June 2006)

Official Proclamation and Plaque Honoring CDRS by the Government of Azad Kashmir (May 2007)

Plaque of Appreciation Presented by Prime Minister of Azad Kashmir (August 2008)

Plaque of Honor Presented by Rise and The Muzaffarabad Citizens Forum (January 2009)

Plaque of Honor from King Edward Medical College Alumni Association of North America (July 2009)

Award of Appreciation Presented to CDRS by Pakistan Navy (November 2009)

Award for Excellence from Allama Iqbal Medical College (September 2010)

Plaque of Appreciation from Ayub Medical College (September 2010)

Award of Appreciation from Lawrence College (September 2010)

Plaque of Appreciation from The Plastic Surgeons Association of Pakistan (September 2010)

Humanitarian of the Year Award presented to Todd Shea by The Central Asia Institute (October 2010)

Award for Excellence from Azad Kashmir College Teachers Association (October 2010)

Medal of Excellence from the Pakistan Academy of Family Physicians (January 2011)

Shield of Appreciation from Zabist University (February 2011)

Shield of Appreciation from Jinnah Sndh Medical University (October 2012)

Shield of Appreciation from Fakhr-e-Imdad Foundation (October 2012)

Silver Jubilee Award from Wali Welfare Society (November 2012)

Shield of Appreciation from The Earthquake Reconstruction & Rehabilitation Authority of Pakistan (November 2012)

Award of Appreciation from the Association of Pakistani Physicians and Surgeons of the UK (December 2012)

Award of Appreciation from The Model United Nations of Lahore University of Management Sciences (December 2013)

& quote; Humanitarian Effort of The Year & quote; honor from the Pakistan Achievement Awards for The UK and Europe (Oct 2014)

Award of Appreciation from The Pakistan Association of Women Dentists (January 2015)