Acting as the primary focal person for handling, on behalf of the project, all procurement-related matters.Provide direct and supporting procurement services to OFMs, AFOs, and core management of end-to-end procurement processes.Responsible for compiling the project\\\'s consolidated annual procurement plans and implementation.Ensure that RIZ Consulting’s and donor procurement rules, regulations, and procedures related to procurement administration are fully adhered to and complied with.In liaison with RIZ HO, facilitated supply chain management and contributed to developing and managing vendor agreements, procurement tools, and resources, with input on project-specific information.Conduct regular research for up-to-date market knowledge on major items for procurement within the project.In close collaboration with the regional officer and technical team, ensure that procurement processes already embed environmental and social safeguards into procurement documentation at the design phase.Ensure a rigorous review of procurement documentation to enhance internal efficiency and get the best value for money.Responsible for the development of all bid documentation and requests for quotations in close consultation with project technical experts and program and operations teams.Responsible for ensuring that incoming finance/procurement/HR/administration-related cases from regional offices have reached relevant departments at RIZ HO and are processed to facilitate timely implementation.Assist with procurement activities and help identify the most suitable procurement strategies to meet the identified equipment and service needs in close liaison with the operations team.Assisted and coordinated the preparation of procurement plans, took the lead in consolidating procurement plans of all locations, approved the plan, and implemented and monitored it in close association with component leads.

Assure the execution of Sop’s while presenting briefing to candidates on the rules and regulation of entry into examination rooms.
Prepare all exams officers for exam hall and other exam rooms, to ensure rooms meet ON CAMPUS exam requirements. Collect all scripts and materials at the end of each exam. Manage interruptions and solve candidate problems without disruption. Open and distribute papers and other authorized materials to candidates.
Key Accomplishments
·         Utilized great communication skills to make announcements during examinations.
·         Carried out all exams according to the Exams Code of Conduct and procedures.
·         Actively invigilated throughout the examination to ensure no cheating occurs.

Developed, reviewed, and updated training materials in conjunction with skill development program manager and training staff.
·         Conducted training workshops for Trade Trainer in all regions, and facilitated training delivery matters and corporations. Evaluated the relevance and effectiveness of skill development program training.
·         Reviewed the progress of trainees through questionnaires and discussions with trainees and managers.

Ensures that the recruitment process is transparent and in line with the recruitment policy.Promoting equality and diversity as part of the culture of the organization.Provide full operational HR support to ensure that recruiting managers can quickly recruit good-quality national staff with appropriate skills in liaising with the HR Department.Ensure that all new staff members are properly briefed, including handover, when ending assignments.Maintain updated staff individual files by following policy documentation procedures and conducting the regular intra-department audit.Consolidate the annual staff performance report and submit it to the HR Manager.Building capacity of Office Staff to improve their skills and knowledge regarding Soft skills Responsible for identifying and assessing the training needs of the Core office staff and region Office staffAssist in developing training programs and curriculum to meet training needs Advice the Head of HR on training policies and practices.Responsible for planning training courses and preparing training materials for project and operation staff in coordination with the director and country director.Responsible for delivering and presenting training sessions Responsible for monitoring and evaluation of training coursesPrepare and provide training reports to the Head of Department.Support in the preparation of the staff training and development plan based on the training needs assessment and staff personal development plans.Assist in facilitating and coordinating training programs with internal and external trainers.Assist in developing in-house capacity-building training and orientation sessions according to the identified needs.Ensure all safeguarding guidelines are implemented in true spirit and in compliance with the policy.Any other duties assigned by supervisor.

Administration and Operations Management:
Coordinated operations support services, optimizing main office departmental functions.
Collaborated with the Executive Director to establish and monitor management targets.
Ensured strict adherence to organizational rules, policies, and standards.
Monitored and enhanced operational procedures, prioritizing efficiency and stakeholder satisfaction.
Implemented operational improvements based on feedback and strategic insights.
Human Resources Management:
Oversaw HR functions, ensuring alignment with corporate policies.
Managed recruitment processes, salary administration, and performance reviews.
Promoted diversity in team composition and geographical inclusivity.
Procurement and Logistics:
Initiated procurement processes in accordance with company regulations.
Provided comprehensive guidance throughout the procurement cycle.
Prepared precise procurement documentation, focusing on internal efficiency and cost-effectiveness.
Assisted in drafting bidding documents, evaluation reports, and contract submissions.
Ensured accuracy in processing invoices and maintained timely payments.
Monitored expenditures against allocations while meticulously managing procurement documents.

Ensure that weekly FLAT meetings are held regularly and that minutes are shared with participantsReview and check administrative official documents prior to being signed and approved by directors.Assist Director or his representative to draft internal notes, regulations, memos, etc. in line with Organization policies and requirementsFollow-up of Legal-related issues in coordination with the lawyer (Mission registration, Professional license,Supervise the administrator\'s performance and provide support.Provide support to ensure organization compliance meets the legal requirements of the country.Ensure that organization offices work in accordance with Organization Management Guidelines.Supervise the administrator in all lease agreements, meetings, & discussions.Delivered 30 training session of Professional skill Development to 1500 Youth of South Punjab Conducted training onC.V/Resume Writing Interview PreparationProfessional DevelopmentProject ManagementDocumentation of Trainee (Attendance, Case Study, Training Reports)Helping line managers and trainers solve specific training problems, either on a one-to-one basis or in groups.

Managing the coordination of the partners and working groups engaged in project work.Detailed project planning and control.Developing and maintaining a detailed social action project plan. Managing project deliverables in line with the project plan.Recording and managing project issues and escalating them where necessary. Resolving cross-functional issues at the project level.Managing project scope and change control and escalating issues where necessary. Monitoring project progress and performance. Project status report to the project lead.Managing project evaluation and dissemination activities.

Building the capacities of NGOs to cover the core, basic skills that any NGO must possess. The content includes benefits, policies, procedures, rules, and regulations for the following:GovernanceFinancial ManagementProject Management CycleRisk ManagementCooperation & NetworkingPeacebuilding and Conflict resolution Delivered 150 capacity-building training sessions of 4500 organizations with the collaboration of FACES Pakistan and Green Acres Associates.Monitoring and reviewing the trainees’ progress.Helping line managers and trainers solve specific training problems, either on a one-to-one basis or in groups.Reporting and documentation of the trainingClose coordination with trainees and co-trainers
As a Project Officer 
Work directly with both technical and financial staff on the procurement of all commodities and services, including working closely with field office staff.Maintain an accurate filing system for all procurement and contract invoices, including flagging all expiring contracts.Keep track of all contracts that have not been signed and returned, and ensure proper follow-up.Ensure that potential offers, RFPs, contracts, and other correspondence are received.Generate or develop purchase orders and task orders for goods and services.Locate competitive bidders, write, and distribute those requests for quotes.Analyze competitive responses (price, quality, etc.)Maintain the consultant payment tracking system.Maintain procurement policy and provide relevant advice and guidance to staff on said policy.Assist with the administration of all organizational awards (contracts, subcontracts, cooperative agreements, and grants). Perform other Duties as assigned.

Manage field staff effectively to execute assigned projects.Collaborate with Field Area Manager to recruit and train field employees.Handle all inquiries and issues in a timely manner.Review and revise quality control processes to meet customer expectations.Coordinate proactively with cross-functional teams to maximize productivity and profitability.Prepare project budget and schedule.Plan and schedule team meetings to discuss project progress and issues.Develop standard processes and documentation required for project executions.Perform project management tasks including project timeline estimation and task assignment.Identify resource requirements for various projects and take necessary steps to hire personnel in line with the project schedule.Assist in goal setting, skill development, and performance evaluation activities.Ensure safety practices are followed to create a healthy and positive working environment.Prepare and submit monthly project status reports to clients.Maintain complete and accurate documentation of project tasks.Support and execute change management activities in project scope.