• Ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments.
• Compiles backup documentation for all project related transactions and ensures completeness and appropriate review and approvals are documented.
• Ensures petty cash is maintained according to maximum petty cash policy, and that all petty cash procedures are followed.
• Responsible for managing petty cash disbursement and replenishment.
• Processes timely and accurate payroll payments for the office and ensures leave balances, and payroll taxes are accurate.
• Supports preparation of internal and external audits.
• Administrative and operational activities by organizing and archiving information and maintaining all relevant documentation.
• Administering and monitoring of goods and service agreements with especial attention to expiry dates and renewal plan.
• Responsible for organizing logistics related to the programs, events, and meetings. This includes booking venues, arranging staff/guests travels and accommodations.
• Responsible for overall fleet management and vehicle movement operations.
• Ensures provision of uninterrupted high quality utility services in office premises
• To maintain and regularly update project assets and Inventory record for compliance.
• Responsible for the organizational logistics and supplies procurement, including management of inventory and assets, procurement of goods and services through petty cash, and administration of contracts and agreements.

• Coordinate the compilation of the program budgets and Monitor the budgets of the project and ensure accurate accounting.
• Compile accurate, regular and timely financial reports of the program budgets to be submitted to the donor through NHQ.
• To set-up and maintain an accurate financial and administrative filing system
• To perform purchasing of all goods, supplies and equipment for the programs. Supervise documentation related to procurement.
• Maintain accurate register of the assets and goods of the program and property and ensure that accurate systems are in place and maintained.
• To assist in budget monitoring, in order to prevent under and over expenditures and to ensure that all programs expenditures are spend according with the prepared and agreed programs budgets and/or plans of action
• To arrange timely payroll sheeting of each PRCS programs staff and timely payment of salaries and travel costs (per diem, accommodation and transport expenses). Timely payment of taxes.
• To ensure and maintain proper documentations and filing related to HR issues of the programs, such as contracts, job descriptions, staff recruitment procedures, any leaves of the PRCS programs staff etc.
• To procure goods and services and keep documentation to full audit trail standards, and provide, advise/negotiate contracts required by the Delegates for goods and services
• Assistance on proper cash flow and cost control management of the payments, cashier, and bank related issues. Advise the programs staff on financial and administrative matters.

• Follow up, performs payments on time based on approved Mission Requests and fills in daily accounting books in accordance with Pakistan regulations and MDM procedures.
• Follow up the invoices/payments of all contracts (rent of the office, houses, and vehicles) and insurance contracts (Car insurances, office and house\'s insurances, Staff insurances).
• Responsible for the monthly accountancy preparation in respect to MdM accounting procedures (provide proper receipts & vouchers, make cash control) and report to the coordination admin and finance department.
• Ensure proper cash management and follow up and ensure cash control on weekly and monthly basis.
• Assist in internal & External Audits.
• Supervise and execute day to day purchasing activities, receiving and processing purchase requests through Mission Orders.
• Supervise the maintenance of Assets and Facilities (Offices, Vehicles, Medical Equipment, Cold Chain, Warehouse, Generators), through following up maintenance requests from different stakeholders, and through conceiving, supervising and diffusing Maintenance plans; 
• Drivers, Watchmen, Cook & Cleaner Supervision, Inventory and warehousing management
• Respect MdM Supply chain procedures and policies (quotations / orders).
• To assist the Admin/Fin coordination team in the preparation of the income tax documents for the submission of taxes in the treasury.
• Ensure the provision of information to the HR department for the payment of final settlement when ending working relation with employees (end of contract, resignation or dismissal.
• Monthly follow up and payment of advances, salaries and per diem for the National staff and submission of timely report to HR department in coordination.
• Orientation of new recruited staff and sending timely full pack of HR file to HRO Islamabad.

• Ensure an accurate and proper petty cash record of all needed cash transactions for the Layyah office.
• Prepare invoices for cash, bank and cheque payments in accordance with Solidar financial guidelines and in cooperation with the Head office Islamabad.
• Ensure the cash box is secure and that cash counts are performed under the supervision of the Project Manager.
• Check the supporting documents to ensure that the correct financial and purchasing procedures have been adhered to before payments are made.
• Ensure timely signature and posting of vouchers in the accounting software, on weekly basis.
• Coordinate and ensure approval of the petty cash vouchers from Project Manager.
• Check that income tax is deducted from all taxable transactions of vendors, services providers, in line with the tax laws in Pakistan and ensure that tax returns are deposited in the government treasury on timely basis and maintain proper record/files for the tax transactions.
• Provide the copies of income tax challans/proof to individual staff members, vendors and services providers after depositing the returns in the government account.
• To coordinate, communicate and respond to the needs of the SOLIDAR staff, based in the field, regarding all financial and admin matters.
• Manage the financial records both electronically and physically. Ensure that all vouchers filed are complete, accurate and according to Solidar SOP’s. 
• Support the Project Manager Layyah in ensuring that HR procedures (leave contracts, allowance etc.) are in place and followed by SOLIDAR staff in accordance with SOLIDAR regulations and procedures and reporting all arising problems.
• Manage the supply of project goods when require and requested.
• Monitor fleet, fuel refills and maintenance of vehicles on monthly vehicle inspection.
• Manage assets and inventory stock in field office and update it when required.
• Supervise the support staff for maintaining office neat & clean and its maintenance.

• Prepare & maintain all financial records as per donor requirements.
• Ensure financial records are maintained in compliance with organizational policies & donor rules & regulations.
• Prepare activity wise expenditure.
• Manage fleet for program staff.
• Prepare monthly payments & disbursed cheques to vendors.
• Prepare monthly expense sheet.
• Maintain a field office inventory record of furniture and equipment and keep updated timely.
• Maintain an attendance and leave record of all project staff.
• Prepare monthly project activities funds forecasting for the field office.
• Facilitate donor auditors in spot check.

• Manage all aspects of day to day operations in field office.
• Ensure compliance with defined procedures and guidelines.
• Close Liaison with supply chain, administration, IT, security and HR departments.
• Act as a focal person of Logistic, security, HR and IT department in field office.
• Fuel management, preparing of fuel and maintenance reports.
• Ensure proper use of PRP vehicles, maintain logs sheets for finance for audit purposes and recommend modifications as needed.
• Manage drivers and support staff and conduct their performance reviews.
• Prepare security plans and security route under the supervision of district manager.
• Monitor security conditions on daily basis and share with security deptt of any incident if occurred.
• Ensure the communication and internet devices worked properly and trouble shoot the basic issues of network or hardware and software.
• Ensure completeness of payment documents in compliance to organization defined policies and procedure.
• Review all payment documents for proper and adequate back up.
• Prepare monthly advance reconciliations for field office and share it with District Manager by end of every month.
• Prepare field office monthly cash/funds forecasting.
• Conduct a field office staff time sheet audit from time to time.
• Assist Program department and staff in the implementation of administrative systems and procedures in their respective departments.
• Maintain petty-cash and replenishment.
• Maintain inventory records for office supplies and promptly advise District Manager of restocking needs.
• Review all Purchase Requests (PRs) and bills for proper calculation adequacy before approval.

• Maintain all vouchers and financial records in Project Management Information System (PMIS).
• Ensure that all vouchers are properly signed & stamped and have proper supporting documents.
• Maintain separate records of different projects in PMIS.
• Prepare financial report of each project on monthly basis.
• Prepare bank reconciliation and cash reconciliation of each project.
• Prepare payroll of staff on monthly basis.
• Coordination with regional & project finance staff.
• Facilitate auditors in project audit and organization annual audit.
• Prepare e-filling of withholding tax to FBR on monthly basis.
• Verification of documents received from procurement or other departments.
• Ensure all expenses are within assigned project budget.
• Oversee the preparation of all financial records, invoices & vouchers.
• Ensure financial records are maintained in compliance with organizational policies & donor rules & regulations.
• Perform financial analysis, reporting & management tasks.
• Prepare monthly financial report of expenditure.
• Identify & resolve invoicing issues, accounting discrepancies and other financial related issues.
• Assist in budget preparation & management activities.
• Prepare& maintain all office level financial records.
• Utilize project funds as per provision in project budget & maintain record as per audit requirements.
• Deduction & submission of income tax from vendors and staff, e-filling of tax statements.
• Deal with bank channels and maintain good terms with related banks.

• Monitoring the project of implementing partners of UNDP in KPK, Punjab and also some areas of Sindh.
• Delivery of UNDP\'s supplies and gaps(end use monitoring and investigation)
• Specific issues with regard to the UNDP programme responses.
• Find out key emerging issues of UNDP implementing partner from the field.
• The unmet needs of communities in targeted areas.
• The progress and performance of the early recovery responses of NGO\'s.
• Collect the quantitative and qualitative information related to the projects implemented by implementing partners.
• Prepare data management sheet from the collective data.
• Find out key observations from the field and share with the UNDP.
• Prepare observation check list of community perception.

Level 1(Punjab Rural Support Programme Sialkot):
• Preparing of bank payment, bank receipts vouchers and journal vouchers.
• Handle payroll account of the employees.
• Maintain trail balance account on monthly basis.
• Prepare bank reconciliation statement at the end of month.
• Maintain records of banking transactions.
• Verify the credit appraisals for the approval of loan.
• Prepare credit cheques.
• Entry of loan dispersed to clients in MIS.
• Entry of loan recovered in MIS.
• Conduct community based trainings. 
Level 2 (Community Support Concern Lahore):
• Frequent visits the target area for the search of credit clients.
• Mobilize the client about use and loan process of the CSC.
• Formation of credit centres.
• Elected centre leaders and group leaders.
• Disperse fixed amount of loan to credit centre.
• Attend monthly meeting with credit centres for the monitoring & proper utilization of credit.
• Work in the quality assurance department of CSC.
• Work in a finance department of CSC.

• To maintain cash book and cash flow statement on daily basis.
• Maintain payment and receipt record of every financial activity.
• Prepare financial statements at end of the accounting period.
• Maintain the record of inventory and vehicles regularly.
• Attend meetings and delegations with stake holders and donors.
• Assist Program Coordinator in program implementation related activities.
• Supervision and coordination of program and support staff members.