Established in 1951, IOM is the leading intergovernmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. With 174 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
The Community Resilience Activity (CRA)-North is designed to do the resilience of populations in four of the newly merged districts (NMDs) of Khyber Pakhtunkhwa (KP) province. CRA-North is working with local governments, youth groups, community members, and leaders. This community-based activity utilizes a tailored approach to programming that responds to local conditions and has been proven effective in addressing such a sensitive topic in highly restrictive areas. The activity supports the Mission\'s objective of increasing social tolerance and improving governance, as well as the Mission\'s priority on civil society by strengthening the capacity of civil society.
Highlights
 Assist in coordinating the procurement activities and providing specialized support, guidance, and training in the country with respect to IOM\'s policies, financial rules and regulations as well as procedures relating to logistics and procurement matters.
Responsible to closely work with Implementation partners (IPs) and Service Providers (SPs) for grants implementation in the newly merged districts (NMDs). My area of assignment is the processes administrative and procurement work that happen throughout the grant lifecycle, which includes proposals submission, budget preparation for grants implementation and Implementation partners, due diligence process of implementation partners, helps IPs in getting No Objection Certificates (NoC) from Government. Drafting Letter of Engagements (LoEs), Service Agreements, Project Implementation agreements. Amendments, and preparation of reports.
Assist with the procurement requests, identify service providers and evaluate information regarding vendors’ performance in the areas of quality, prices and delivery of goods in view of the Organization\'s best interests; maintain and update databases of preferred suppliers.
Ensure that appropriate records are kept on assets disposal; ensure assets are located accordingly and used in IOM\'s best interest; and regularly update the asset inventory list.
Preparation of Purchase Requisition (PRF) Request for Quotations (RFQs), Request for Proposals (RFPs) or Invitation to bid (ITB), Bid Evaluation Process (BAS), Issuance of Purchase order in PRISM. Drafting of Service contracts, construction contracts, Sole Sourcing Memos for completion of procurement processes.
Monitor maintenance and repair of office facilities, including preventive maintenance, and establish maintenance agreements with competent service providers when it is feasible and determined to be cost-effective.
Maintain different Matrix, update all records related to received grants.
Provide regular updates to Project management units regarding market opportunities and availability of vendors/suppliers to facilitate improved risk-aware decision-making and enhanced performance.
Close coordination with field offices for grants implementation’s process.

HF is a not-for-profit organization committed to working with multiple stakeholders and communities irrespective of race, caste, gender, faith, or creed. My prime duties are performing all operations activities in accordance with operations regulations and conditions of the implementation of Program. I am here to implement operations activities for different donor’s project and Hashoo Trust activities. My work area is to plan budgets for projects, preparation of procurement plan for the project duration, preparation of RFQs/ RFPs, receipt of quotations, bids, and proposals as well as negotiate certain conditions of subcontracts/POs in accordance with organization policies. Working on lease agreements, contacting different stakeholders, suppliers for implementation of procurement activities. Retain and update inventory of fixed assets, vendor database as well as conduct market survey to explore potential vendors. Create and uphold a record of different contracting instruments, update different trackers, and follow outstanding payments by using finance tracking system.
Highlights
Oversee programmatic and operational procurement and ensure compliance with corporate policies contractual terms, and other local applicable rules and regulations of Hashoo Foundation and provide quality control.
Upheld a financial system to track operational budget and expenditure, verify availability of funds for operational activities and process, and produce financial reports on need basis.
Facilitating operational accounts of Hashoo Foundation as well as projects accounting.
Full compliance of procurement activities with organization rules, regulations, policies, and strategies; implementation of the effective internal control, proper functioning of a client-oriented procurement management system.
Ensure the smooth and adequate flow of information to facilitate logistics and operations of the organization.
Provide logistical support that includes travel arrangements (air, road, international/national), accommodation, venue hiring, arrangement of required office equipment/supplies at the venue etc. that meet the operational needs of the projects.

Design RFQs/RFPs, discuss memos, receipt of quotations, bids, and proposals as well as negotiate certain conditions of subcontracts/POs in accordance with USAID rules and regulations.
Retain and update inventory and vendor database as well as conduct market survey to explore potential vendors. Perform all procurement activities in accordance with procurement regulations and conditions of the implementation agreement.
Create and uphold a record of different contracting instruments, update different trackers, and follow outstanding payments by using finance tracking system.
Efficiently formulate monthly staff payroll, final settlements, and payroll liabilities and administer HR related financial activities via close collaboration with HR members.
Highlights
·         Resolved home office quarries and retain filling and scanning requirement for finance and procurement department to ensure timely submission with the home office.
·         Directed everyday procurement functions, including assessing market conditions, verifying technical specifications or terms of reference, and creating tender documents in a timely manner.
·         Facilitated project team in examining and overseeing USAID contract and conditions, addressing delays, troubleshooting problems, and delivering goods and services in compliance against specified terms.
·         Designed annual procurement plan, purchase orders, subcontracts, lease agreement, procurement/subcontract management report, and tax exemption packages for USAID.
·         Ensured timely resolution of issues by designing and executing various procurement plans while coordinating with management and technical departments.
·         Delivered first-rate support to Finance Manager and Auditors in the audit process by conducting management meetings, creating various reports and presenting information and record as an Audit Coordinator.

Procurement
Developed contract administration system to assess and supervise procurement contracts. Directed entire procurement process and execute everyday procurement functions.
Analyzed receipts of bids and proposals and ensured safekeeping until bid opening. Created rosters of suppliers, consultants, and technical experts to explain selection and evaluation of supplier, quality and performance measurement mechanisms.
Highlights
·         Devised supply chain management strategies as well as directed procurement and other logistics to procure goods/services while improving overall quality.
·         Delivered strategic direction to staff members in developing and executing procurement processes, procedures and policies in compliance with rules and regulation.
·         Positioned as a Secretary, Supporter, and Observer to the evaluation committees and performed evaluation of bids and proposals in the bidding documentation while following procurement procedures.
Management of Financial and HR Matters
Held the credit for managing various HR functions, such as staffing, employment processing, compensation, health and welfare benefits, training and development while following organizational standards.
Highlights
·         Upheld a financial system to track operational budget and expenditure, verify availability of funds for operational activities and process, and produce financial reports on need basis.
·         Ensured clearance of financial transactions and procurement of goods and services while collaborating with finance, procurement, and IT units.
Administrative and Logistical Support
Successfully offered input to the finance section for three months rolling cash forecast on a monthly basis.
Led documentation for incoming and outgoing international consultants, including visa letters and other arrival and departure formalities. Negotiated rates and conditions with security cleared hotels and guest houses.
Highlights
·         Built synergies with technical Specialists to create budgets and contracts for technical assistance missions and facilitate agreed terms of reference in accordance with organization’s manuals.
·         Achieved milestones and deliverables for missions and informed technical specialists and provincial team leader about delays and problems.
·         Revised and delivered invoices for fee and reimbursable expenses from consultants and invoices from vendors for purchases and services, certify compliance, completeness and correctness to the finance department.
·         Created and revised fleet management and vehicle reports from the region/project offices while leading negotiation and preparation of leases for all rented premises and procurement contracts.
·         Managed inventory of all expendable and non -expendable items and ensured proper planning and tracking of budgets, while monitoring projects budgets and elaborating internal expenditures’ control system.
Security
·         Strategically positioned as the focal person for the country program and determined field sites security issues by providing advice to the Country Director and other relevant staff.
·         Contributed in creating security forums and delivering feedback and information with country and field team.

Headed the responsibility for managing logistics and administrative function in 45 districts.
Practiced professional strengths and acquired knowledge of working policies and procedures of listed different donors.
Actively liaised with various donors as implementation Partner’s to complete administrative tasks in a timely manner.
Highlights
·         Pakistan Reading Project (PRP) Funded by International Rescue Committee-USAID, (IRC-USAID) (Jul to Nov 2013) (Quetta, Islamabad)
·         Youth Economic Empowerment Project (YEEP) Funded by Plan International Pakistan, (Aug 2012 to Nov 2014) (Chakwal – Punjab)
·         Livelihood Enhancement & Protection Project (LEP) Funded by Pakistan Poverty Alleviation Fund (PPAF) (May 2012 to Jun 2014) (Khushab, Bhakkar- Punjab)
·         Accelerated Learning Programme (ALP-FATA) Funded by UNICEF Pakistan (Sep 2011 to Dec 2013) (Khyber & Bajur Agency)
·         Enrollment & Learning through Demonstration (ILM-Ideas) Project Funded by UKAID (Feb 2013 to Jun 2014) (Muzaffargarh – Multan)
·         Union Council Based Poverty Reduction Prject (UCBPRP) Funded by Sindh Govt. (Apr 2009 to Jun 2012)
·         Establishment of Vocational Training Centers at different locations in Pakistan
·         Relief and Rehabilitation Projects funded by UNHCR & UNDP-Pakistan
·         Early Recovery Project, Village Reconstruction and Disaster Risk Management (DRR) Funded by UNDP-Pakistan at Jati, Shikarpur, Sindh