Working as Executive Assistant to Regional Business Head

• Supervising day-to-day operations of the commercial department for Regional Bus and liaise with internal staff at all levels.
•Planning, organizing and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
•Nationwide Coordination: follow-ups and feed backs.
•HR Coordination: Processing hiring and intern requests.
•Efficiently using and endorsing digital applications to handle all challenges smartly. i.e. Jazz people, Jazz world, etc.
•Regional coordination and assisting in all kind of commercial business execution.
•Itinerary planning of top management.
•Responsible for providing administrative and strategic support to sales team.
•Meeting coordination: Preparation and follow up for reservations and necessary travel arrangements of all participants.
•Dealing with team issues, i.e. admin and HR related, and providing them with the solutions.
•Monitor, screen, respond to and distribute incoming communications.
•Record Keeping: Maintain record for all documents / projects approvals accordingly.
•Managing schedule and keeping track of multiple projects and deadlines.
•Working with finance department for petty cash expenses.
•Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
•Inter and Intra department correspondence.
•Jazz giveaways and POS management, timely delivery of POS material to the concerned, giveaways stock taking and distribution.
•Escalation, follow ups and coordination with technical, project management and sales team for the network quality related issues of the region.
•Email drafting for various purposes, i.e. Invitations, feedback, followups.
•Organizing events for region.
•Travel budget management: Monitoring TAFs and department’s travel budget.