Crafting a logistics strategy for the mission.
Providing logistics data to other departments to aid in the formulation of the country strategy.
Delivering high-quality and timely logistics input for proposals and reports to funding bodies.
Enforcing ACF logistics regulations and ensuring compliance.
Ensuring the quality of logistics services throughout the mission.
Leading and optimizing logistical activities at the mission level.
Collaborating with headquarters on incoterms definition.
Selecting freight agents and managing contracts.
Overseeing merchandise reception and customs clearance.
Participating in partner selection processes and validating risk analyses.
Defining logistics management modes with partners and allocating procurements.
Ensuring compliance of partners with minimum standards and donor requirements.
Supervising IT personnel and ensuring an IT strategy is in place.
Overseeing compliance with HQ requirements and ensuring sufficient internet and equipment.
Identifying fraud and corruption risks and implementing preventive measures.
Alerting the Country Director to cases of fraud and corruption and taking corrective action.
Overseeing plans for handling and storing archives in both physical and digital forms.
Managing the logistics team and evaluating their performance.
Providing technical support to logistics managers in the bases.
Promoting and implementing ACF\'s Gender Minimum Standards & Child Protection Policies.
Ensuring all activities are carried out with a gender, inclusion, and child protection lens.

Ensured compliance with local, national, and international procurement practices in coordination with relevant stakeholders.
Managed international and national transportation of freight by land, sea, and air within program budgets and ensured timely delivery of supplies to Program/Projects.
Coordinated with line departments for timely clearance of consignments, shipment to storage areas, securing exemptions, and aligning documentation with ACF requirements.
Maintained up-to-date vendor profiles and regularly updated the vendor database.
Conducted Expression of Interest (EOI) on an annual basis.
Implemented vendor performance management system on an annual basis.
Updated ERP-Link system with complete information and maintained a contact database for different suppliers/vendors/contractors and consultants.
Conducted market surveys to remain updated with current positions, challenges, and trends.
Updated purchase history and market rates for the cost of new projects/budgets.
Produced relevant reports with accuracy and compliance with ACF policies.
Ensured all national/international procurements were in line with ACF/Donor standards and timelines.
Ensured transparency in procurement processes to achieve green audit results.
Participated in weekly meetings with the logistics team to prioritize tasks and meet deadlines.
Maintained regular communication and coordination with Logistics Manager or Coordinator.
Oversaw procurement follow-up (PFU) of items, orders, backorders, and stocks.
Served as the focal point for international procurement inquiries from other departments (Nutrition or logistics).
Utilized Action Against Hunger standard tools for implementing the procurement chain.
Prepared and renewed long-term agreements/contracts (FWA) within specified time frames.
Uploaded all procurement-related records on Link & NHF in accordance with ACF standards.
Coordinated with the program to ensure timely procurements through direct meetings, sharing PFUs, and supply chain collaboration.
Prepared weekly, monthly, and end-of-project reports as per guidelines and deadlines.
Submitted monthly Procurement Follow-up tracker to Logistics Manager.
Verified PFU (Procurement Follow Up) and identified missing information.
Maintained up-to-date contract trackers.
Assisted Logistics Manager in maintaining close contact with suppliers, confirming reception, requesting information, following up on backorders, price changes, and updating price lists in PFU or LINK.

 Managed and supervised administration matters to ensure the smooth functioning of the Admin Section.

 Provided leadership and support to the Administration Section and other programs in understanding various Admin initiatives.
 Ensured all logistical arrangements for staff members and consultants.
 Led procurement of materials and services in compliance with the Sungi Procurement Policy, meeting project needs and timelines.
Oversaw transportation, maintenance of vehicles, and maintained transport records.
Arranged and organized procurement and maintenance of office infrastructure, technology, and equipment.
Provided information support to staff for resolving technical issues, computer maintenance, preventive maintenance, and system upgrades.
Supervised the entire admin component, ensuring implementation in accordance with existing policies and procedures.
Maintained office building and security, ensuring proper maintenance and security measures are in place.
Provided periodic administrative analysis of programs/projects to top management for decision-making purposes.
Prepared overall budget and separate budgets for the zone, program, and project for income and expenditure (capital and operating).
Created program-wise budgets for approval by the management team and distributed approved budgets.

Ensured the effectiveness of teams and systems across the Supply Chain to achieve cost-effectiveness, efficiency, accountability, and timely supply, procurement of goods and services, and value for money.

Regularly reviewed and updated the supplier/service provider database to ensure value for money and compliance with internal and external policies and laws.
Established and maintained strong relationships with suppliers, service providers, and other NGOs concerning logistical and administrative matters.
Ensured the implementation and adherence to procurement, store management, and transport policies and procedures at all times.
Maintained oversight of efficient and cost-effective management of internal workshops, meetings, and events.
Monitored and ensured the timely payment of invoices related to office administration and facilities management.
Provided leadership and guidance on maintaining a simple yet effective administrative system for the entire office.
Ensured compliance with relevant registration procedures and acknowledged presence by the appropriate ministries.
Maintained an overview of SSD policy, systems, and procedures related to logistics, effectively communicated, and implemented updates through regular reviews.

Supervised the maintenance and checking of the building and assets.
Monitored and updated all contracts related to the base, including rental agreements for guest houses, offices, and stores, ensuring timely payments according to the financial plan.
Ensured the smooth running of the base, including security measures for all properties (key locks, fences, gates, visitor logbook), and management of stock and logistics staff.
Maintained and implemented AAH standards and SOPs for all facilities, including the office, warehouse, guest house, and parking lot.
Managed IT responsibilities at the base level.
Adhered to AAH stock management procedures, including record-keeping, filing, and identification, with expat log follow-up.
Submitted monthly inventory reports to the Log Manager and Log Coordinator.
Monitored fuel consumption of AAH vehicles and assessed driver skills.
Verified and validated procurement processes in compliance with KitLog V3.5 protocols, participating in procurement committees for negotiated procedures.
Established framework contracts with suppliers under the supervision of the Log Manager, following KitLog V3.5 guidelines.
Conducted proper pre-qualification of suppliers and developed a supplier network, ensuring regular updates.
Coordinated with the finance department to resolve purchase orders, invoices, and cash advances.
Encoded all purchase orders with correct budget lines and sequential numbers for each technical department and project.
Reported security issues and assessed the performance of security personnel to the Field Coordinator.
Immediately reported serious incidents.
Ensured adherence to IT standards at workstations.
Installed and maintained local networks in the mission, including routers, WiFi access points, NAS servers, and internet modems.
Performed IT equipment maintenance and repair in the mission.
Took monthly backups of all computers and resolved Outlook issues, while also backing up Outlook data regularly.
Prepared final settlement forms and obtained acknowledgments from exiting employees.
Coordinated with managers to ensure timely completion and submission of probationary and annual appraisals.

Ensured the effectiveness of teams and systems across the Supply Chain to achieve cost-effectiveness, efficiency, accountability, and timely supply, procurement of goods and services, and value for money.

Regularly reviewed and updated the supplier/service provider database to ensure the organization obtained value for money and complied with internal and external policies and laws.
Established and enforced procurement, store management, and transport policies and procedures to maintain consistency and adherence.
Maintained oversight of efficient and cost-effective management of internal workshops, meetings, and events.
Fostered close working relationships with other departments to enhance collaboration and coordination.
Maintained an overview of SABAA policy, systems, and procedures relevant to logistics, ensuring effective communication and appropriate implementation through regular reviews.

Supervised and checked stock reports in all warehouses.
Handled quotations, procurement, and storage/forwarding of equipment for program operations, following SSD procedures.
Managed transport operations and maintained comprehensive vehicle records.
Procured/purchased items related to water supply and sanitation.
Conducted computer repairs and troubleshooting, including computer networking (wireless networking and others).
Installed new computers with the necessary software and hardware.
Ensured proper maintenance of computers and printers, arranging immediate repairs when necessary.
Configured Outlook and resolved related issues, regularly backing up Outlook data.
Provided computer software and hardware support to all offices, including Head Office, Regional Office, and Field Office.