IMSciences-KAP Baseline Study implemented by Institute of Management Sciences (IMS) in collaboration with health department KP and GIz.
Project intervention Area: Peshawar, Nowshra,Mardan and Haripur -KPK
From: Dec 2021-January 2022)
Job Description:
Responsible for conducted household survey across Peshawar and Nowshra KP region

Responsible for conducted household survey across Abbotabad and Swabi KP region. Also provided awareness session regarding the benefits of Sehat Insaf Card to community people in respective regions

Designing Survey format for Pre-KAP Survey on WASH
Conduct survey and analysis the data for reporting
Conduct BBCM & Awareness trainings in Schools and communities.
Formed WASH Committees
Arranged Seminars, Events, cricket tournament and Hygiene session
Conducted Coordination meetings with Stakeholders i.e. WSSC swat and
District administration
Prepared Weekly and monthly progress reports

 Review and analyze monthly/quarterly progress reports and ensure the reports are presenting accurate information on outputs, outcomes, best practices and challenges.
 Support the M&E Coordinator to ensure that donor(s) and Senior Management’s data queries are addressed in an accurate and timely manner.
 Assist in developing data collection formats and undertake regular data collection on all project components, analyze data and prepare regular updates/reports of the progress for the management.
 Ensure the smooth implementation of project in fulfillment of specified activities, outputs and objectives.
 Coordinate with Project Coordinator in developing draft, operational and Project weekly, quarterly plans are in place, sanctioned, and ensure its proper implementation and reporting.
 Monitor project activities and assist in preparing and analyzing project progress reports, identify gaps and taking corrective actions in coordination with Project Coordinator.
 Facilitate the Project Coordinator in sanction, approval and disbursement of funds to Partner organization on required terms and conditions.
 Facilitates project coordination and Human Resource Department and conduct regular performance reviews, including staff appraisals and encourage the personal development of every individual.
 Guide an affective filing system, reporting and project documentation in accordance with the PVDP policies.
 Support team in conducting proposed activities as and when required;
 Participate in coordination meetings, training/workshops and represent PVDP and project on local, district and provincial level, when required.
 Under any other task as and when assigned by Officer Incharge/ Project Coordinator

 Submits payment requests for logistics services. Allocates various costs to the requesting program. Requests funds
from program budgets to enable payment.
 Physically reconcile the stocks on periodic basis monthly asset register and report.
 Perform frequent visits to the field offices to assist them in setting up and managing storage space and assets
 Maintain and update asset register regularly and reconcile it with the financial records on monthly basis.
 Updating vehicles & generator logs book on daily basis
 Ensure that receipts, issuance, returns and transfers are made in compliance with the donor SOP

 Responsible for contributing to the overall performance of the office
 By driving our service at every opportunity
 Whilst at the same time making sure every customer receives exceptional levels of service and enjoys their visit to the
office.
 To serve high level of customer services every day
 Receiving phone call and guide the customer about our office, Creating, maintaining and managing all office work

 To sending money abroad through bank and western union
 Handling all office work (making daily sheet and monthly reports)
 Booking ticket in all over the world
 Give a high class of customer services
 Fixing software and internet connection problems, Faxing, Photo copying and printing services to customers

 Maintenance and documentation of all logistics and office related documents.
 Documentation of all procurement related documents
 Record keeping both in soft & hard files.
 Updating vehicles & generator logs book on daily basis
 Updating assets & inventory lists at office & filed sites
 Contract documentation & renewal

 Provide effective and timely Logistics & Administrative support in training and workshops to the programmatic
activities of the Projects.
 Assist Administrative, Logistic ,Finance Department about District Health facilities Documentation.
 Administrative & Logistic Support of Repair & Renovation to District Health Facilities.
 Assist Logistics Coordinator in supervision and build the capacity of the logistics, support staff like Drivers, Guards,
and Cleaner.
 Ensure that logistics work is carried out in compliance with UNFPA and donor requirements & SOP’s.
 Assist Logistics Coordinator in order to improve logistics systems that are in place.
 To prepare regular monthly/Quarterly official and medicine reports as requested by the Logistics Coordinator
 Provide assistance regarding Implementation of the performance management system with the aim of improving
performance of staff.
 Provide Effective assistance regarding the delivery of all logistical Training materials, Equipments & Medicine to the
required Camps & BHU.
 Prepare and Maintain logistics files to ensure that all appropriate documentation has been filed and is line with
current grant regulations
 Constantly update the Fixed Asset & Inventory register for the project