Dealing with all opeations/ HR related task of Chemonics International Inc.
Event Mangaement on large scale, Procurement , tendering, bid evaluations, contract awardings, supplies management on large scales, contract management, staff addendum managment, staff performance appraisals , inventives and increments working , Air and road transport managment, hotel managments , suport staff managment including assistants, office attendants, drivers.

Working with Islamic Relief (Worldwide) Country Office -Islamabad from April 2019 .
Main responsibilities related to operation , payroll verification, disbursements ,taxation on vendors / staff payments.Dealing with banks,banks reconciliations, EOBI deductions and payments to govt. institutions.While working in multi donor projects , cross charging of project expenses to relvent projects. Support in conducting various inter departmental audit, donor audits and annual audits of organization.

USAID Pakistan Reading Project, A USAID Grantee Program
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. At work in over 40 countries and 22 U.S. cities to restore safety, dignity and hope, the IRC leads the way from harm to home.
Pakistan Reading Project (PRP) is a USAID funded project to improve the quality of reading in public and private schools across Pakistan, supporting at least 2.5 million additional primary school students to read at a level commensurate with standards at their grade level. This goal will be supported by the mutually-reinforcing components of teacher education and professional development (PD), systems reform, and civil society engagement. The Pakistan Reading Project is a five year project to be implemented in 67 districts of 8 provinces across Pakistan.
International Rescue Committee-Pakistan Office July 2015 to Present ….
District Admin & Finance Officer
Major Responsibilities:
• Managing all aspects of day to day operations of in field office.
• Ensure compliance with defined procedures and guidelines.
• Ensure completeness of payment documents in compliance to defined policies and procedure
• Help making the cash payments to beneficiaries or training participants when required. Make sure to check attendance sheets duly approved by the program staff and verified with participants CNIC. Always make sure to collect signatures or thumb impression before making the cash payments.
• Review all payment documents for proper and adequate back up.
• Liaison with Administration and HR departments.
• Preparer monthly advance reconciliations for field office and share it with District Manager by 25th of every month.
• Preparing Monthly cash/funds forecasting for Field office
• Conduct a time sheet audit for field office from time to time.
General Administration Responsibilities:
• Supervise all administration activities in the district office on daily basis.
• Updating office and staff administrative procedure and forms as necessary;
• Assist Program department and staff in the implementation of administrative systems and procedures in their respective departments.
• Maintain petty-cash and replenishment if required.
Facilities Management & Supplies
• Maintain inventory records for office supplies and promptly advise District Manager of restocking needs
• Ensue timely filing of paperwork and supporting documents in administration files
• Support District Manager in organizing office events, lunches, meetings etc.
• As assigned, work with program staff and provide assistance in organizing trainings, this includes venue selection, bookings, arranging transportations and accommodation arrangement etc

Logistics duties
a. Review all Purchase Requests (PRs) and bills for proper calculation adequacy before approval.
• In liaison with provincial logistics department.
• Manage the fleet for PRP district office.
• Routine communication, coordination and planning with the relevant requesting staff / programs regarding the issuance of vehicle.
• Ensure a consistent and excellent transportation support for programs and the management of PRP.
• Ensure proper use of PRP vehicles, maintain logs sheets for finance for audit purposes and recommend modifications as needed.
• Fuel management, preparing of fuel and maintenance reports.
• Provide on-time, standard monthly reports to the Administration Manager (vehicle management)

Finance & Logistic Officer, Country Office , Islamabad-Pakistan

Equal Access International-Pakistan Office July 2014 to June 2015

Main Responsibilities

• Execution of the monthly accounting functions including bank reconciliations, month-end closings, maintenance and updating of hard, and scan data of program related expenditure.
• Reconciliation of all sub-offices financial functions, receipts, expenditures, balances.
• Preparation and timely filing of required quarterly reports to donor organizations for large projects
• Preparation of these reports as requested by the Program Department.
• Monthly country and sub- offices consolidations.
• Committed to the mission of Equal Access in time reporting both soft and scan data 100%
• Good knowledge of Accounting software Quick Book currently in use edition Premier 2012.
• Good facility with a variety of accounting and other software programs.
• Prepare and process of staff salaries, transfer to respective banks through advice transfer, preparation of staff salaries cheques, perdiem claims and support staff overtime processing.
• Preparer and process EOBI deductions of employees along with payroll taxes as per slabs, contribution of employer regarding EOBI and submission of payroll and other supplier withheld taxes to Govt. Authorities on timely basis.
• Recoding of data related to tax deductions and submission by online efiling and EOBI efiling on regular/ monthly basis.
• Additionally performing HR and Administration task , updating of leave record of staff and monthly consolidation of leave record of staff, procurement of office commodities , communication equipment, office stationery, consumables, preparation of purchase requisition, request for quotations, issuance of PO’s and finally preparation of documentation for payment including GRN, quality reports , screening of vendors before making payments (all procurement process)
• Liaisoning with health insurance Company regarding reimbursement of staff claims related to medical treatment, indoor, outdoor patient and hospitalization as per approved authority limits, also responsible for maintain staff limits related to allowed health insurance claims.
• All the way attaching acknowledgement of vendors/ service provider and staff with relevant payments, clear and critical review with the checklist for complete documentations and finally posting of paid vouchers, receipts, journals, in quick book accounting software on regular basis.
• Responsible for maintaining up to date petty cash ledger both in soft and hard form, daily cash closing after making payments related to small units and allowable under petty cash , daily cash reconciliations and entering in soft form with available denominations of currency and getting signed with relevant supervisor .
• Replenishment of petty cash used amount on timely basis.
• Assist supervisor for preparation of monthly forecast, annual budgets required for fund transfer to sub offices and also involved in preparation of funds request for Pakistan programmes from headquarters on monthly / as per requirement basis.
• Assist supervisor for updating manuals related to finance, administration, HR, travel policy, mobile usage policy, procurement and authority grids as and when required basis.
• Regular visit of sub-offices for providing facilitation to fiancé and administration staff for preparing them for annual audits, departmental compliance audit and donor audits as and when required.
• Month end reports preparation for the ongoing programs including soft and hard data, scanning of all vouchers, advance settlement and update summary, reconciliation of accruals accounts and financial reports using Quick Book data.
Responsibilities of Administration, HR and Logistic Management
• At Equal Access Pakistan Office also responsible for all assignment related to administration, logistic arrangements, and HR related day to day assignment.
• Responsible for updating leave record of staff, vacation tracker updating, arrangements of hotel reservation of guest from Equal Access Offices and other stake holders.
• Responsible for timely provision of transportation for visiting guest, vehicle log book and other related requirement as per organizational procedures and guidelines.
• Responsible for preparation of documentation for payment process as per set procedures and defined authority grid.
• Responsible for provision of Staff related data on monthly/ quarterly basis to IRC, HR department on regular and required basis.
• Processing medical claims of staff on timely basis to concerned Insurance company / service provider and ensuring in time reimbursement of medical claims from the service provider
• Maintain individual data of all claims of staff members on regular basis.
• Close liasoning with service provider and resolving issues related to staff claims reimbursements
• Deductions and deposits of EOBI of staff on monthly basis to government institutions
• Also responsible for all procurement related to Islamabad office by following the required process of procurement as per approved policies and time frame.
• Preparing all required documentation for completing the procurement process before releasing payments to vendors/ service provider
• Good understanding of import, air way bill, bill of lading.
• Good negotiation skills to deal with cargo, custom clearance agents.
• Good knowledge of inventory / warehouse management

• To ensure Compliance with Islamic Relief policies, procedures, rules and regulations
• To ensure transparent and efficient utilization of Islamic Relief’s financial resources.
• To provide financial information to District Coordinator/ Regional Program Manger to support informed financial decision making on regular basis.
• Actively participating in preparing the operational and program budgets, budget implementation, monitoring and act as certifying officer of the regional office and country office.
• Preparation of financial reports for Regional Office programmes.
• Maintained proper accounting procedures and systems, internal controls to ensure that proper monitoring mechanisms are in place, identify weaknesses and address them immediately.
• Maintained a cash flow forecasting system, review and consolidate field offices cash flow forecast and prepare cash flow forecast to ensure availability of funds for project activities.
• Review accounting records and verify payments to staff, suppliers and other parties ensuring compliance with organization’s policies and procedures.
• Train and advice field and program staff on financial matters, formats and budgetary implications.
• Design and implement internal control systems, improve reporting system and financial policies.
• Implement and modulate organization’s financial policies and procedures in new office set ups.
• Reconcile funds status with Area Office and propose adjustments with in funds consumed for projects.
• Dealt with corporate and tax affairs of the organization.
• Analyze and Verify monthly financial reports from field for discrepancies and proper budget coding, and approve for data integration into country accounting records.
• Supervise all accounts related activities including; handling all banking matters, maintenance of bank/ cash books, party ledgers etc manually as well as in computerized accounting packages using Oracle/ Quick Book data base accounting management systems.
• Pre-audit of suppliers payments, preparation / supervision of debit/ credit vouchers, JVs, issuance/ adjustments of temporary advances etc while ensuring entries of voucher in accounting software.
• Supervise preparation of bank reconciliation, cash account and cash flow statement on monthly basis.
• To assist senior management for the preparation of budget estimates / funds forecasting.
• Recoveries of Microfinance repayments against social and productive purpose financing during year 2011
• Profit calculation on productive purpose financing and reporting to Regional Office
• Clients record updating in accounting system related to Microfinance Programme

Additional responsibilities of Grants Management

• Proposals reviewing for different grants programme including individual grants and community grants.
• Critical review of all aspects of new grants keeping in view budgetary availability, compliance, technical lay out of the grant/ activities before recommending for final approval to regional office.
• Proper assessment and evaluation of grants with tracking number for future course of action.
• To ensure that all grants files are organized in good deed and according to the requirement of donors and organizational compliance.
• Real and in time monitoring of all grants by visiting the destination and ensuring that grants are as per requirement both donor and organizational prospects
• Regular visit of field with feed back to supervisor regarding field issues if any and recommendation required for correction if necessary.
• Close coordination with finance and procurement department for procurement of goods where required related to grants procurement and proper follow the documentation, agreement and related material as per requirement