HR Works:
• Monthly updating of the Leave records of all the Employees on the Biometric System. & following up for the Leave applications with the Employees.
• Query and grievances handling of the Employees.
• Checking for the Budget, pre-joining documentation, current CTC of the candidate with the proposed CTC and getting the required approvals before issuing the offers letters.
• Preparing MIS and following up with the Project Coordinator.
• Issuing Offer Letters, Appointment Letters, Transfer Letters & Confirmation Letters.
• Taking Exit-Interview and Issuing Reliving letters & full and final statement of existing employees.
• Participating and Discussing with Management regarding the new policies.
• Maintaining the records of the employee by maintaining their personal file.
• Handling recruitment through various streams like Rozee, Mustakbil, Etc.
Admin Works:
• Supervise and manage all day-to-day office administrative activities.
• Fully Handling Setting up new Office & Office Shifting in new location.
• Vendor Management & Office Administration (Adequacy of Stationary / Provisions / Refreshments / adequacy of Sub Staff) Courier & Dispatch (Inward / Outward / Outstation) / also making record of Local maintaining.
• Co-ordination and maintenance of systems related to Housekeeping.
• Managing vendors and keeping track of cycle of all maintenance contracts.
• Keeping records of Visiting Cards, Utility Payments , Printing of Stationary .
• Maintaining record of (Computers, AC, Cars, Pest Control, Insurance, Etc) & taking care of Head Office & Branch Off.
• Updating Assets List of the Organization.
• Handling complete Facilities and infrastructure of office and liaising
with contractors and interiors for the same.
• Liasioning with external agencies (police / municipalities / premise security agencies) & Govt. bodies.
• Coordinating with Travel Agencies for Airlines & Railway, Hotel bookings, Car arrangements for employees & guest.

• Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project
• Determine the resources (time, money, equipment, etc) required to complete the project
• Develop a schedule for project completion that effectively allocates the resources to the activities
• Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required
• Determine the objectives and measures upon which the project will be evaluated at its completion
• Responsible to coordinate and follow-ups with other RHF departments for smooth running of respective department’s operations.
• Receive visitors, telephone inquiries and messages for the executive department. Prepare itinerary for all visitors as per requirement.
• Make arrangements (hotel accommodations and transportations), and create itineraries, TORs for all MSI visitors and donors and inform relevant persons.
• Typing and drafting range of documents including letters, memos, reports and proposals, etc. To keep complete track records of file for region offices.
• Maintaining a filling system for the Region as required, both computer and paper filing systems.
• Maintaining records of business/Govt. contacts.
• To collect monthly work plan for AMs/DPOs for review and approval
• To dispatch GRINs/Purchase Requisitions to SO operations with complete track record.
• To facilitate visitors/auditors/monitors for their official visits.
• To keep record of all fixed assets exist in region office and verify all on quarterly basis.
• To prepare region office petty cash and ensure on time submission to finance
• To ensure documents/approvals have to be forwarded to SO, must have complete supports and according to financial guidelines.
• To process payroll of regional office and collect district office payroll
• To compile time sheet at regional level.
• To update SO-HR about hiring and no of staff in region and district office.
• To maintain leave record of RO employees.
• To send timely information and HR letters to SO-HR for further processing.
• This include HRIS Form, resignations letters and NOCs, Confirmation Letters, etc
• To record minutes of meeting
• To send the required documents to SO
• To facilitate team members in processing of approval/per-diem sheets
• To process bills of region office and facilitate districts in processing their bills