Enter Description

Main Responsibilities:

Support the hiring Manager to raise RRF as per the approved budget & coordinates with capital HR for the announcement of the position as per approved channel.
Prepare longlisting for all positions as per criteria mention in the Role Charter of the position and review all shortlisting prepared by hiring managers to ensure criteria is met.
Schedule test as per the guidelines in the HR manual and ensure transparency in the process.
Schedule interviews and participate in the interview as HR representative for position below officer level.
Prepare the comparative sheet and share with panel members for their validation.
Prepare salary calculation and offer for the positions below officer level as per the policy guidelines and share with HR Manager for review and validation.
Ensure timely reference checks of the selected candidates and inform relevant authorities of the discrepancies, if any. 

·         Communicate the final results of the recruitment process to the candidates, both selected and regretted.

Follow the HR recruitment policy to ensure inclusion guidelines are met.
Prepare and fill in the checklist for the complete process of the recruitment from each recruitment and ensure all steps are met. Keep the checklist in employee personnel file for record maintenance.
Prepare the personnel files and ensure all personnel files are complete and kept properly as per the manual guidelines. Make sure that all relevant documentation is kept in the employee personnel file.
Coordinate with relevant departments and ensure that onbaording requirements for the new recruit are done including but not limited to: ensuring logistical arrangements (work station, stationary, employee/health cards) as well as IT arrangement (Laptop, email ID, relevant access to ACF systems)

·         Coordinate with the relevant departments and prepare an orientation and on boarding plan for the new joiner. Make sure that employee attend all the orientation sessions and record and maintained accordingly.

Complete and compile all the books of Hyderabad Base and import it to SAGA.
To insure that all the monthly accountancy files are completed & sent to capital within the due date.

·         Review all supporting documents related to vendor payments and forward to Capital office for payments.
·         Prepare, maintain & replenish petty cash fortnightly basis.
·         Process and adjust staff advances fortnightly basis.
·         Prepare and reconcile monthly payroll in HOMERE software.
·         Ensure timely addition/deletion of employees & dependents in Health and Life insurance.
·         Timely orientation of new joiner and to ensure that all the data is entered into the HR Database/Master source on a monthly basis and ensure the updated database is sent to Capital for salary.
·         Keep record of approved Leave forms and regularly updating Leave Management system.
·         Prepare monthly HR reports and shared with Karachi office.
·         Daily HR day to day activities at base level.

• Maintain and record all books of account at district level.
• Maintain and control all financial transaction at district level.
• Control on Day to day financial transactions within budget and record all transactions in financial information system (FIS) online on daily basis.
• Coordination & Facilitating internal & external Auditors
• Prepare bank reconciliation.
• Ensure to follow all Financial transactions within financial SOP’s
• Prepare budget and variance report, district and Unit office.
• Prepare fund request and prepare checks and vouchers with all supporting documents.
• Prepare daily cash closing and maintain petty cash and make CPV on daily basis.
• Maintains all operational expense in FIS ORACLE and with supporting.
• Field and UNIT office control system and supervise all Assistant.
• Support District manager in compliance purpose.
• Supervise all Admin and finance Assistant at Unit offices.

Preparation of project budget, annual budgets.Preparation of quarterly, annual financial reports to donors.Checking of bills, invoices and claims and their payments/adjustment.Entering data into software.Endorsing budget heads for activities.Preparation of monthly bank reconciliations.Preparation of Monthly Payroll.Coordination for annual audit.Coordination for Internal AuditOrientation of new staff for F&A Procedures.Keeping records of the revolving accounts.Liaison with LIA and Donor regarding budgets, reports and policies.Recording minutes of board meetings.Monitoring the activities in respect to their relevant budgets.Preparation of business plan and measuring its effective implementation.Preparing specific reports for the Management.Liaison with HR/Admin Manager for Staff related activities in TFC

Main Responsibility

• Analyze financial data, define relevant information, and interpret data for purpose of determining past financial performance and future probability.
• Process bank and cash transactions, including reconciliations.
• Ensure adherence to USAID rules and regulations.
• Review of and accounting for procurement transactions ensuring supporting documentation, accuracy of amounts and control over payments.
• Payroll management including knowledge of and calculation of payroll withholding taxes.
• Create and/or contribute to financial reports to USAID and HQ.
• Manage financial and administrative staff.
• Carry out periodic cash counts in all safes, Check/review per diem forms; and make payment voucher
• Ensure compliance with organization and donor rules, regulations, and procedures;
• Assisting in establishing financial policies, systems and procedures, and direct or perform their development, documentation, and implementation;
• Ensure compliance to donor rules and regulations with regard to cost allocation (reasonableness, allocability & allowability), reporting, personnel, travel, procurement, etc.;
• Maintain proper filling system for all finance documents;
• Maintain current knowledge of local government requirements related to financial matters and ensure compliance with tax regulations and other legal requirements;
• Maintain all general accounting functions which includes all transactions related to cash, receivables, fixed assets, tax payments and accrued or prepaid expenses;
• Working in QuickBooks Accounting System and data entry and filing system and supporting documentation;
• Prepared monthly reconciliation of cash, transfers, advances and banks

Main responsibilities of the position
• Participate to the financial reporting and audit preparation
• Supervise the national Human Resources administrative management (recruitment, contracts, follow up of leaves, salary preparation, end of contract, etc)
• Prepare cash projections and coordinate with the country office for fund transfers
• Develop administrative training for the other teams
• Ensure the respect and implementation of SIF Administrative procedures in the base
• Ensure the full confidentiality regarding financial and human resources information

Finance Related Responsibilities:-
• Process all payments at base level and ensure the required documentation as per SIF Policies & Procedures.
• Preparation & updating of Financial Reports of all projects on monthly basis.
• Preparation of Budget and Variance Analysis of SIF Projects.
• Issuing of Working/Operational Advance to staff as per SIF policies. And timely adjustment of all advances
• Preparation of Cash Forecast/projection to ensure funds availability on time.
• Processes Bank reconciliation statement and maintain bank record file
• Maintain proper filing system for payment vouchers and other financial correspondence,
• Responsible for safe box custody and security of petty cash.
• Deduct Tax at source as per the Income Tax Laws of Pakistan and deposit into the Bank.

Human Resources:
• Salary Preparation of all base staff including regular and daily wages.
• Responsible for the preparation of contracts, amendments or end of contract documents for all the employees at base level.
• Responsible for the follow up of leave Record of base staff.
• Maintain the personal files of all employees at base level.
• Taking induction of new joiners, providing updated information for SIF-ID cards.
• Preparation, implementation and maintenance of Interview Documents, Evaluation sheets and Participation in Interviews as per need.

Job Description

1- Monitor the financial system in order to ensure that the project finances are maintained in an accurate and timely manner
• Preparation of the budget and implement financial policies and procedures
• Establish and maintain cash controls as well as maintain and reconcile the general ledger
• Monitor cash reserves and investment and prepare and reconcile bank statements
• Establish and maintain supplier accounts, Process supplier invoice and issue payment.
• Maintain the purchase order system
• Ensure data is entered into VERGE SOFTWEAR system.
• Ensure transactions are properly recorded and entered into the computerized accounting system
• Prepare balance sheets. Budget & variance Analysis
• Prepare monthly financial statements and Quarterly reports
• Support with the internal & external audits
• Maintain financial files and records

2- Maintain the accounts payable and accounts receivable systems in order to ensure complete and accurate records of all moneys
• Ensure the safeguarding of all HRF project funds
• Reconcile the accounts payable and receivable. Issue receipts and Reconcile weekly deposits

3- Provide efficient and effective office management
• Order office supplies, Manage the filing, storage and security of documents.
• Respond to inquiries and maintain book keeping.
• Manage the repair and maintenance of computer and others office equipment and assets of Larkana office
Job Description:

• Keep close coordination with all project/program staff and ensure collection of information from program side and ensure timely adjustment against advances
• To coordinate vendors regarding their payments and required documents within 2 days of submission of documents.
• Support all program staff as well as consultants and vendor in term of their adjustments and reimbursements.
• To ensure timely payments will be given to vendors as per time given in PO or agreement.
• Assist Manager in preparations projects financ