Duties and Responsibilities:
• Played a key role in establishment of the HR Department and aligning the HR Function with the organization strategy.

• Successfully prepared and implemented HR Policy Manual covering working procedures and guidelines, employment terms and conditions, reward plan and group policies.

• Worked closely with management to determine staffing requirements, manage the entire recruitment and selection process for five business units including two new businesses.

• Introduced HR on ERP for employee record, attendance, self-service, payroll, training and development and performance appraisal.

• Conducts job analysis, writes job descriptions for all positions and eliminate job redundancies.

• Responsible for identifying training needs and develops training programs to ensure constant learning and development of employees. Launch and maintains yearly training calendar.

• Responsible for sharing relevant material in “From the desk of HR Department” emails on daily bases.

• Saved company’s cost through meticulous record keeping and ensuring that company didn’t pay for benefits for which employees were ineligible.

• Responsible for setting up the reading corner, initiated job rotation and departmental meetings.

• Devised creative and cost-effective incentive and morale boosting activities (including birthday celebrations, recreation activities) that increase employee engagement and productivity.

• Provides support to management to develop skills and capabilities of staff.

• Directs a process of organizational development that addresses succession planning, workforce development, key employee retention, organization design, workflow efficiency and change management.

• Provide support to Senior Talent Acquisition Specialist in the day-to-day recruiting processes and looks after hiring of the bank.
• Assist Senior Talent Acquisition Specialist with reviewing candidate applications, conducting phone interviews, and candidate sourcing.
• Maintain a comprehensive MIS of candidates for the record from identification of candidates till closing of Job Requisition.
• Check Candidates financial background verification using Electronic Credit Information Bureau (ECIB), Global Sanctions through Norkom and all background verification through Hire Right.
• Coordinate with external vendor for completion of pre-employment checks, ensuring candidates provide the required information in a timely manner, regularly monitoring the third-party completion of all pre-employment checks in line with policy.
• Processes employment applications, entering applicant information in applicant tracking system (PeopleSoft) and background check systems, as required.
• Records candidates details in PeopleSoft for ID generation, resolving any problems with Bank ID creations/ issues.
• Complete the Talent Acquisition Activities related to Right Start pre-employment minimum standards (e.g. issuing contracts and Induction pack, ensuring timely ID creation and issuing standard notifications to the hiring manager, HR RMs / Business HR where appropriate, confirming start dates and their right Start responsibilities).
• Ensure a smooth onboarding of the newly inducted employees.
• Manages multiple priorities and deadlines simultaneously to meet business needs.
• Demonstrates organizational, detail orientated, prioritization skills and time management skills to ensure that work related activities are completed in an accurate and timely manner.
• Ensure compliance with the relevant operation and people risk controls and employment legislation e.g. data protection.
• Ensure all personal Files (P-Files) are updated with relevant documentation.

• Responsible for all activities related to recruitment & selection of the employees i.e. to identify vacancies and initiate recruitment process, scheduling of interviews, maintaining interview record and conducting telephonic Interviews & One-to-one Interviews and tests.
• Responsible for preparation & execution of Payroll as per specified dates mentioned on payroll activity plan and resolve issues pertaining to the salary disbursement.
• Responsible for EOBI, Extra Allowance & other deductions which come under HR Operations. Coordinate and finalize the Payroll with Finance Departments & submit Payroll to Finance Department as per their requirements.
• To keep records of all employees leaves and late comings.
• Inform every month, the habitual absentees of all staff & its follow-up with the respective department heads. Give detail of above follow-up to Head of HR for necessary action.
• To prepare Full and Final settlements and complete all formalities regarding resigned employees.
To conduct exit interviews and identify reasons for employee resignation or termination.
• Responsible for verification from the last employer of new inductees and to send letters of Reference Check to the last employer.
• Responsible for issuance of letters pertaining to appointment and confirmation of employees and other letters.
• Responsible for documentation, maintaining records and compiling reports concerning personnel-related data such as joining, resignation and transfer of employees.
• To prepare job ads and responsible for their placement on job portals, university notice boards, and other applicable places.
• Responsible for assisting department heads with developmental activities for the company and for the preparation of employees I.D. cards and all relevant effort in this regard.
• To serve as a link between management and employees by handling queries, interpreting company policies and helping to resolve work-related problems.

• Assisted in the recruitment area by preparing welcome packs and managing employee’s joining report with subsequent collection of documents along with their enrollment to Health & Group Life Insurance Policy and audit of personal files.
• Prepared appointment letters and agent agreements as per the specific details provided; assisted in their joining by completing the reference check and maintaining their files to ensure proper documentation.
• Assisted in the compensation domain by managing Salary Module of the HCM System.
• Assist in the training domain by filling nomination forms, preparing participants list and session registration as and when required and also sending off final payment to the trainer/institute.
• Assisted in the agency operations by maintaining individual/corporate agents’ files.
• Assisted in the annual performance appraisal cycle by keeping records and maintaining files.
• Assist in the final settlement of the employees by preparing basic clearance reports, experience letters and subsequently their deletion from Health & Group Life Insurance Policy.
• Updated the HR Employee Database & Organograms of group companies.
• Assisted in administrative matters like maintenance of personal files and preparation of employment requisitions, immigration letters, bank opening letters, internship experience certificates, pre-employment medical check-up letters and employment verification letters as and when required.
• Any other tasks/assignments required to support daily HR Operations.