Coordinate and direct the preparation of the overall organizational budget and financial forecasts and report any variances.


Prepare project specific budgets and forecasts and monitor and report the variances and profitability using Financial Modeling.


Support executives in evaluating current business & financial practices to increase productivity, improve revenue turnover, and cut down on risks.


Documentation of business processes


Oversee the accounting operations such as billing, accounts receivable, accounts payable, general ledger and counsel and cash flow
management


Oversee the global procurements of IT hardware for company clients.


Ensure timely closing and produce monthly, quarterly and yearly financial statements.


Process payroll of Pakistan and US staff on monthly/ fortnightly basis.


Ensure tax compliances with relevant regulatory authorities in Pakistan and USA


Manage the audit process and liaise with external personnel as required.

Manage accounting operations such as billing, accounts receivable, accounts payable, general ledger and counsel


Ensure that all financial transactions are properly recorded, filed, and reported.


Produce financial analysis and reports.


Management of cash flow.


Ensure accurate cost allocation to various projects and according to expense nature.


Reconcile accounts, resolving discrepancies and collaborating across various Finance and non-Finance functions.


Manage the global procurements of IT hardware for company clients.


Prepare timely monthly, quarterly and yearly financial statements.


Process payroll of Pakistan and US staff on monthly/ fortnightly basis.


Manage tax compliances and audit process.

 Finance and Accounting

Prepare and process various payments, i.e., cash, online, and cheque.
Review and verification of all supporting documents (receipts, invoices, and contracts) for payments.
Enter all payments into the financial software SUN System template for Cashbook and Bankbook with correct budget and account codes on daily basis.
Ensure correct deduction of income and sales tax as per local tax regulations and timely submission of tax payments and any other related statements.
Handle petty cash, income, and payments on daily basis as per organizational Cash Handling policy.
Reconcile the cash book and cash account on daily basis and bank book on monthly basis.
Check and ensure fund requests, fund transfers in a timely manner and according to organizational regulations.
Take care of Country Office funds transfers to the field offices.
Process cash and bank advances and per diems of Country Office and field staff and subsequent advance adjustments and/or reimbursements per organizational policy.
Close coordination with field staff and frequently visit field/ project offices.
Prepare the end-of-month accounts.
Monitor and follow up the real accounts (payables, receivables) and report regularly to Supervisor.
Maintain the financial filing / records of vouchers in accordance with organizational regulations.

Financial Management/ Reporting

Support supervisor and Head of Finance for all financial projections and reporting
Prepare monthly, quarterly, and final financial reports for donors.
Update Project Monitoring Reports and evaluate and observe budget consumption & notify the project managers on major variances noticed.
Assist in year-end reporting.

Financial Monitoring of Implementing Partners (IPs)

Assist in pre-award assessment of donors, orient partners staff on donor and organizational compliance policies.
Provide on-going training and support to IPs on organizational financial procedures and assist in conducting formal training workshops.
Review IPs financial reports and vouchers for correctness and completeness and ensure that reports are submitted on time.
Coordiate with IPs and financial service provider for easy paisa cash disbursements to beneficiaries.
Participate in periodic financial monitoring of IPs.
Follow up on all IPs compliance issues and assist in resolution of issues identified.
Process IPs payments as per partnership agreement and reported actual expenses.
Assist in IPs site audits.

Audit, Compliance, and checks

Ensure compliance with organizational procurement policies while processing payments.
Ensure that invoice is supported with all supporting documents for donor\'\'s verifications.
Ensure all documents relating to donor audits are complete and assist in verification of donor audits.
Keep the contracts, amendments, tax workings, bank correspondences and working files for audit and compliance purposes.
Provide support during pre-audit and external/internal/project audit (checking vouchers, providing documentation and information to the auditors, etc)

Payroll, EOBI & Taxation

Review and process payroll and coordinate with the bank for salary transfer.
Charge staff salaries to the projects as per grant allocation.
Transfer of monthly contribution of staff gratuity and staff loan installments to Employees Gratuity fund account.
Submission of withholding staff income taxes of salary/final settlements on monthly basis.
Process final settlements of staff.
Submission of EOBI on monthly basis.
Ensure compliance with FBR and other regulatory provisions. Assist in addressing of notices issued by FBR with the help of tax consultant.

Accounting and Financial Reporting:

Accounts payable
Ensuring necessary compliance as per organizational and donor policies & requirements
Accounts receivable
Preparing quotations & invoices for coworking space rentals
Petty cash management; preparing Cash payment Voucher.
Allocation/ distribution of expenses among different projects as per grant allocation.
Account reconciliation
Revenue reconciliation
Bank Reconciliation
Updating journal entries in the Accounting Software on daily basis
Reconciliation of advances against Expense Report.
Processing expense reimbursements
Submission of income tax on monthly basis
Making sure approvals are taken for any expense reimbursed or advance provided or payment released
Supporting the supervisor in Budgeting and Financial Reporting
Preparing periodic financial reports
Ensuring proper filing of financial vouchers and other operational documents
Assisting in external/ internal/ donor/ project audits

Procurement Function:

Preparing & processing procurement documents; preparing Comparative Statements, Purchase Orders, GRNs
Communication with vendors, banks and clients
Initiating negotiations with potential vendor for BTC facility

HR & Admin Function:

Payroll processing
Preparing contracts of employees, consultants and daily wagers
Registered the organization with EOBI. Managing EOBI challans and further submission on monthly basis
Maintaining HR files including personnel files
Developed forms to ensure Operational efficiency (Travel request forms, Per diem Forms, Expense Reimbursement Forms, Work Completion, Goods Received Note, Cash Payment Forms, Leave Forms, Advance Requests, Expense Report)
Office supplies inventory management
Other HR & Admin related tasks. 

Parking entries (OPEX) in SAP
Account payables
Pre audit of payment vouchers
Parking entries (CAPEX) in SAP and maintaining necessary Excel sheet
Prepare spreadsheets for supporting financial operations
Income tax submission to FBR