1. Administration:
o Administration of HR Procedures & Labor Regulations.
o Internal Coordination to each department in order to ensure the proper understanding and implementation of ORGANIZATIONS administrative and HR procedures.
o Prepare administrative documents such as internal memos and letters upon request.
o Implementing ORGANIZATIONS administrative policies on ground level.
o Dealing life and health insurance cases.
o Dealing monthly EOBI.
o Managing All Staff Provident Fund
o Preparing and updating ID cards data base
o In charge of premises contract making and / or renewal as and when requested by Coordination.
o Maintain premises follow up, Training follow up, Recruitment follow up, Vacation follow ups, Attendance sheets and all HR supporting documents and timely share with Country HR Manager.
o Arrange travel of National and International staff from departure to arrival with direct contact and link with Logistic Department.
o Booking of Air tickets of National and International staff.
o Deciding Code of Conduct for office, guest house.
o Checking HR-PAYROLL of all bases and after finalizing sending to Country Finance Manager for salaries reimbursement.
o Send a hard copy of the signed HR Payroll to Bases Office\'s HR Officer on time of each month.
o Meetings with Area coordinators for future planning and current issues.
o Prepare employment Offer letters/contracts for new staff and contract extension/amendment in case of renewal.
o Follow up of staff Appraisal forms as per ORGANIZATIONS HR Manual.
2. Recruitment:
o If requested by Area Manager, prepare vacancy announcements for recruitment of national staff for the area and circulate through relevant channels.
o For recruitment, set up long listing/ short listing and interview panel, to be approved by Country Coordination.
o Check references of candidates upon request of Coordination
o Inform candidates about result of interviews and follow up hiring of successful candidates.
o Prepare employment contracts for new staff
o Ensure that all staff, including those newly recruited, is in the possession of and aware about ORGANIZATIONS guidelines and procedures as described in the HR Manual.
o Coordination with expatriate and program during writing TORs for their staff and appraisals of staff.
o Removing the factor of biasness during hiring through implementing the HR policy properly.
o Giving training to all staff on HR policy, Communication skills, Motivation factors, harassment, Organizational Behavior, & work ethics.
3 Filling:
o Supervise to maintain all administration files in the office, including personal folders for every staff member
o Ensure that no-one has access to personal folders, except upon specific request from Manager.
o Supervision of HR/Admin Assistant for doing proper filling.
o Communication of staff welfare issues to HR Manager/Deputy/Area Coordinator
o Preparation of New contracts and Appointment Letters, Contract modification / amendment etc
o Any other HR-related task requested by the HR Manager/Country Director

o Assist in maintaining Third Party staff leave record
o Assist and maintaining IOM staff manual leave record
o Maintain Personnel files of all third-party staff/ Consultant
o Maintenance of proper filling system for HR record and documents
o Maintaining record of staff travel documents
o Assisting with daily office duties and tasks’
o Support in new Recruitments
o Any other duty assigned by Sr. HR Assistant, Resource Management Officer or Program Manager

 
1.  Administration:
·   Administration of HR Procedures & Labour Regulations.
·   Internal Coordination to each department in order to ensure the proper understanding and implementation of ORGANIZATIONS administrative and HR procedures.
·   Prepare administrative documents such as internal memos and letters upon request.
·   Implementing ORGANIZATIONS administrative policies on ground level.
·    Dealing life and health insurance cases.
·    Dealing monthly EOBI.
·     Managing All Staff Provident Fund
·    Preparing and updating ID cards data base
·    In charge of premises contract making and / or renewal as and when requested by Coordination.
·    Maintain premises follow up, Training follow up, Recruitment follow up, Vacation follow ups ,Attendance sheets and all HR supporting documents and timely share with Country Office.
·   Arrange travel of National and International staff from departure to arrival with direct contact and link with Logistic Department.
. Booking of Air tickets for National & International Staff
·   Deciding Code of Conduct for office, guest house.
·   Checking HR-PAYROLL of KPK and after finalizing sending to Country office for salaries reimbursement.
·   Send a hard copy of the signed HR Payroll to Head Office\'s HR Officer on time of each month.
·   Meetings with Area coordinators for future planning and current issues.
·   Prepare employment contracts for new staff and contract extension/amendment in case of renewal.
·   Follow up of staff Appraisal forms as per ORGANIZATIONS HR Manual.
 2.Recruitment:
·   If requested by Area Manager, prepare vacancy announcements for recruitment of national staff for the area and circulate through relevant channels.
·   For recruitment, set up short listing and interview panel, to be approved by Coordination.
·   Check references of candidates upon request of Coordination
·   Inform candidates about result of interviews and follow up hiring of successful candidates.
·   Prepare employment contracts for new staff
·   Ensure that all staff, including those newly recruited, is in the possession of and aware about ORGANIZATIONS guidelines and procedures as described in the HR Manual.
·   Coordination with expatriate and program during writing TORs for their staff and appraisals of staff.
·   Removing the factor of biasness during hiring through implementing the HR policy properly.
·   Giving training to all staff on HR policy, Communication skills, Motivation factors, harassment, Organizational Behavior, & work ethics.
 . Handling of employee complaints and Grievances
3. Filling:
·   Supervise to maintain all administration files in the office, including personal folders for every staff member
·   Ensure that no-one has access to personal folders, except upon specific request from Manager.
·   Supervision of HR/Admin Assistant for doing proper filling.
·   Communication of staff welfare issues to HR Manager/Deputy/Area Coordinator
·   Preparation of New contracts and Appointment Letters, Contract modification / amendment etc
·   Any other HR-related task requested by the HR Manager/Area Coordinator

o Receive applications for employment; maintain candidates’ data in recruitment database.
o Assist Admin & HR Manager with translation of candidate’s CV credentials.
o File the interview records and application forms of non-selected candidates for future reference. Support the Admin & HR Manager in maintaining a roster of qualified applications and review interview records to insure all qualified applicants are included, and search for candidates upon request.
o Follow up monthly/quarterly premises payments.
o Prepare new ID cards for new International and National staff.
o Prepare and update staff health data base and sharing with Admin & HR Manager. o Checking daily attendance sheets and updating late arrival sheet on monthly basis.
o Supervision of support staff (Cook, Cleaner, Office Boy).
o Office / GH Management, and facilitating mission staff (food/ accommodation/ payments).
o Maintaining and updating staff files on biweekly/monthly basis.
o Processing monthly Order Forms (Stationary, Refreshment, Sanitary etc.).
o Keeping the update record of stationary (soft/hard).
o Support department colleagues in daily relevant activities.
o Update monthly reporting documents (i.e. Admin VFU).
o Petty cash management o Entering Data in HOMERE software
o Working on Medical Claims of all Staffs   
 o Processing of Receipts & Payments

Petty cash management
Filing of different vouchers

o   Prepare entries of cash, bank vouchers on daily basis.
o   Preparation and maintenance of financial records and files
o Performs other duties as assigned by the relevant Manager.

1. Maintaining Record of weekly & Monthly Attendance.
2. Maintaining current HR files and databases
3. Updating and compiling employee records and maintaining employee benefits, employment status, and similar records
4. Assisting with day to day operations of the HR Functions & Duties
5.Participating in recruitment efforts
6. Preparing new employee files
7. Processing payroll, which includes ensuring vacation and sick time are tracked in the system
8. Facilitating resolutions to any payroll errors
9. Maintaining Record of Health & Life Insurance

I previously held an internship at the “Human Resource Development Center, Institute of Management Sciences”. While there I used my computer for data entry and other skills to search.
I was also part of 6 weeks summer internship program initiated by UBL and 1 month summer internship in HBL. While there I performed different tasks of banking and it was a great learning experience for in banking sector