·            Administrative Tasks: Handling various administrative tasks, such as managing office supplies, organizing files and documents, coordinating meetings and events, maintaining office equipment, CCTV monitoring and overseeing general office operations.
·            HR Functions: Assist the HR department with various HR functions, including recruitment and on boarding processes, maintaining employee records and files, administering employee benefits and leave policies, managing employee attendance and timekeeping systems, and assisting with performance management processes.
·            Policy and Procedure Implementation: To ensure the institute policies, procedures, and guidelines are effectively communicated and implemented throughout the organization. Assist in developing and updating HR policies and employee handbooks.
·            Employee Relations: Act as a point of contact for employees regarding HR-related matters, addressing inquiries, and providing guidance on institute policies and procedures. Assisting in resolving employee conflicts and facilitating employee communication and engagement initiatives.
·            Compliance and Legal Requirements: To ensure compliance with labor laws, regulations, and institute policies. To assist in preparing and maintaining HR-related reports, records, and documentation, including employee contracts, offer letters, and disciplinary actions.
·            Training and Development: To support the HR department in organizing and coordinating training programs and employee development initiatives. It involves scheduling training sessions, maintaining training records, and tracking employee training needs.
·            Confidentiality and Data Management: Handling sensitive employee information and ensure its confidentiality and security. Responsible for maintaining accurate employee records, updating databases, and managing HR-related data and systems.
·            Financial Management Responsibilities: The tasks involve preparing department budgets, generating regular expense reports, managing petty cash, and collaborating with the finance department for payment processing, invoice handling, and receipt verification
·            Support to Management: To provide administrative support to the management team, including preparing reports and presentations, scheduling meetings & interviews, coordinating travel arrangements, and handling correspondence.

Handling overall administrative tasks and assisting with operational functions.
•      Coordinating activities by scheduling work assignments, setting priorities, and directing subordinate employees.
•      Supervising day-to-day operations of the administrative department and staff members.
•      Executing plans, policies, and programs related to business and financial affairs, property and equipment, supplies, housekeeping, clothing, food service, laundry, stores, forms, buildings and grounds maintenance, engineering, and safety programs.
•      Developing and implementing strategies for procuring, storing, and distributing goods or services while maintaining appropriate stock levels.
•      Identifying potential new suppliers and cultivating relationships with them.
•      Purchasing products and services at the right price, from the right source, meeting the required specifications, in the right quantity, and ensuring timely delivery to internal and external customers.
•      Planning, scheduling, and coordinating office events such as meetings, conferences, interviews, orientations, and training sessions.
•      Compiling regular expense reports and managing office budgets.
•      Procuring surgical, relief, stationery items, PPEs, NFI, hygiene kits, office furniture, electronics, and general items.
•      Collaborating with internal and external stakeholders to determine procurement needs, quality requirements, and delivery schedules.
•      Preparing and maintaining purchasing records, reports, and price lists.
•      Administering contract performance, including monitoring delivery, receipt, warranty, damages, and insurance.
•      Establishing and negotiating contract terms and conditions, as well as maintaining supplier relationships.
•      Managing sourcing activities, fleet management, and fostering teamwork.
•      Supervising the revision of rules, regulations, and procedures to align with changes in laws and policies.
•      Ensuring that the office is adequately stocked with necessary supplies and that all equipment is functioning properly and well-maintained.
•      Maintaining office equipment, including generators, scanners, fax machines, printers, telephones, and other electronic items.
•      Performing other tasks as assigned by management.

Manage filing, storage and security of documents
Supervise customer services and respond to customer inquiries
Manage repairs and maintenance of all office equipment
Monitor staff performance and attendance activities
Prepare quotations and invoices for the clients
Procurement of all general, office supplies, Surgical, Relief items
Maintain daily records of expenses, receipts and cash in hand
Ensure all service requirements of the office are undertaken
Performed other related duties as required

Maintain personal files, monthly performance reports, job rotation, and other financial matters
Handled attendance records, monthly stipend payments and report to Section Officer
In Accountant General of Pakistan Revenue (AGPR), Islamabad, I worked in pension cell
In National Savings, I was responsible for public dealings, PBA, BSC & SA profit payment entries, cash book etc