Project: Digitization and Automation of Property Record of Punjab Housing and Town Planning Agency

Accomplishes regional sales human resource objectives by recruiting, selecting, orienting, training, assigning, scheduling, coaching, counseling, and disciplining employees in assigned districts; communicating job expectations; planning, monitoring, appraising, and reviewing job contributions; planning and reviewing compensation actions; enforcing policies and procedures.
Achieves regional sales operational objectives by contributing regional sales information and recommendations to strategic plans and reviews; preparing and completing action plans; productivity, quality, and customer-service standards; resolving problems; completing audits; identifying trends; determining regional sales system improvements; implementing change.
Meets regional sales financial objectives by forecasting requirements; preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
Active liaison has to be maintained with all branch managers to keep them motivated and guide them to resolve conflicts and any issues arises at their respective stations on daily basis.
Coordinate with govt. officials and manage healthy diplomatic relationship.
Handling of all kind of administrative and financial matters of Regional Office.
Accomplishes sales and organization mission by completing related results as needed
Reporting and Coordinating with CEO and board of directors on timely basis.

 Preparation of Accounting Reports on daily and Monthly basis.
 Responsible for organizing & coordinating office operations in order to ensure organizational effectiveness and efficiency.
 Attending & guide walk in clients and keep their inquiry records.
 Prepare data base for properties and Coordination with the internal and external real estate agents regarding property inventory.
 Filing documents for rental and sales clients for record.
 Cash handling, record keeping and handling banking maters and staff payroll.

 Preparation of Food Cost Controlling system, monthly closing of accounts preparation of financial reports and staff payroll.
 Daily & weekly Purchasing of food and non food items and ensure best quality products with best cheap prices.
 Coordination with Kitchen Chefs and Cooks to control food cost
 Preparation of Accounts & Financial Reports.
 Strict observation of daily receipts and payments and ensure cash deposit in Bank on daily basis.
 Monthly Internal Audit of the Accounts
 Store keeping and preparation of Inventory Reports

 MIS Management, Data Entry & Reporting of Rawalpindi Zone.
 Troubleshooting software & network issues.
 Help & Guide staff members in day to day software problem.
 Additional Task Performed: I have worked as Admin & Finance Officer from 27th November 2013 to 6th February, 2014 and from 1st May, 2014 to 31st May, 2014 at Rawalpindi Zonal Office.

 Maintenance of all Accounting records according to the Govt. Accounting System.
 Prepare budget forecasts and estimates for annual and quarterly budget requirements and project proposals, which involve financial forecasting, budgeting and accounts.
 Manage utilization of Budget Allocation in accordance with quarterly cashplans and keep track of all project funds received, disbursements and financial obligation.
 Prepare and process tender documents, invite bids from open market, prepare comparative statements and ensure financial accountability in all project related procurements under PPRA rules.
 Maintain liaisons with different Government departments such as AGPR, Planning Commission, Finance Division and Federal Ministries.
 Prepare Financial Statements and maintain financial disbursements and monitoring systems for monthly reconciliation of project accounts.
 Act as focal person for project’s audit.
 Prepare cash plan, expenditure reports and correspondence on utilization of PSDP funds.
 Maintenance of accounting record manually and electronically.
 Act as incharge in the absence of Chief Monitoring Officer.
 Supervision of subordinate staff.

 Maintain financial records (manual & computerized) and monitoring systems to records and reconcile expenditures, balances, payments statements, and other data for day-to-day transactions and reports.
 Assure accuracy of computation and completeness of financial documents and maintain continuing allotments against obligations including processing all kinds of field office payments.
 Collect information and answer queries regarding the Project account.
 Maintain liaisons with local bank officials for matters regarding the project accounts.
 Assess office needs, in terms of expendable and non expandable equipment, obtain tenders where necessary, and prepare comparative statement with recommendations for procurement.
 Assist in the logistical management of the field office.
 Manage the inflow and outflow of correspondence from the project office, including circulation, filing and mailing respectively.
 Develop and maintain an accessible and user-friendly record keeping and retrieval system of project administrative files, records and data in relation to all administrative and personnel matters.
 Take notes minutes and type correspondence/reports relating to Project matters.
 Assist in making (logistical and other) preparations for visiting missions.
 To make all administrative and logistical arrangements for meetings, workshops and conferences.
 Responsible for office security and other office maintenance and service agreements, management security, operation of maintenance of the vehicles
 Procurement of supplies and expandable equipments and maintain inventory record.
 Supervision of supporting staff (Drivers, Security Guards, Care Taker)
 Responsible for Troubleshooting Hardware & Software problems and maintain Computer Network.

 First month I have worked in the Office of the D.G. Audit WAPDA, Lahore in PAC (Public Accounts Committee) Section : -
 Then I was transferred to Office of the Auditor General of Pakistan Corporate Audit and Evaluation Wing, Lahore as Senior Auditor (Admin). Here my job includes: -
 All Kinds of Admin related works.
 Preparation of Bills (Contingencies bills, T.A./D.A. Bills etc.)
 Reconciliation of Accounts with AGPR.
 Preparation of proposals/estimates of Budget for the Financial Year.
 Preparation of Cashbook.
 Maintenance of record such as: - P.O.L., Consumable Items Stock, Dead Items Stock, T & P, Casual Leave, Old Parts/Dismantle Items Register.
 Filing and Record keeping.
 Preparation of Statements: -
o Monthly Expenditure Statement.
o Monthly Reconciliation Statement.
o Monthly Budget Statement.
o Any other Statements assigned/required by the office.
 Handling of Correspondence with various Government offices.
 Preparation of Audit Paras.
 Deeply examining/checking of Audit Paras and commenting on them for finalization of Annual Audit Reports.

 Maintenance of the accounts and record: -
 Monthly Sale and Expense Sheet
 Salaries of the Staff
 Dealing with Banks & Computer Dealers
 Handling of Cash
 Technical Supervision of the lab.
 Hardware & Software Installation
 Troubleshooting
 Marketing & Public Dealing of Paknet (ISP) Internet Connections.
 Assist customers in troubleshooting while using computers.

 First month I have worked with PME to prepare and finalize the First Annual Report of the Region. I composed and designed the Report.
 Then I was shifted to the Account Section to assist Finance and Credit Officer. Here my job includes:-
 Manual record keeping of credit control operations.
 Data entry of financial as well as credit control data.
 Bookkeeping and accounting including maintenance of ledgers.
 Bank reconciliation on fortnightly basis.
 Reconciliation with Field Units on monthly basis.
 Receiving recovery and deposit the amount in the bank daily.
 Preparation of computer based periodical reports and presentations.
 Handling of petty cash
 Preparation of Vouchers
 Checking of Credit Appraisals.
 Daily data entry in MIS and FIS.
 Generating Reports at the end of the month.
 Assistance in the supervision and checking of following financial statements of Field Units:
 Field Trial Balance, Bank Reconciliation Statement, Statement of Advances, Expenditure Analysis (Actual versus Budgeted) and Credit Control record.
 The 2nd part of my job is to maintain all the computers. Troubleshooting hardware and software problems. Teaching the staff about basics of computer and Office Automation.
 Visit CO’s and coordinates in making new community organizations in rural

 Responsible for handling the accounts of the firm: -
 Journals & Ledgers
 Maintain Payroll of Staff and daily wages of the Labour
 Cash Handling.
 Responsible of Office Management: -
 Accounts Management
 Preparation of Staff wages and payrolls
 Filing & Record keeping
 Drafting of Official Letters
 Dealing with Govt. Officials
 Assist Managing Director in Bids and Tenders
 Operating & Maintenance of Computers.
 Maintain Stock, Inventory and T&P records.
 Maintain material issue register and prepare material issue vouchers.