Deisgn and lead the monitoring evaluation and reporting portfolio of the CODE Pak British High Commission Mutual Legal Assistance programme

Lead the planning and design phase of the WEO World Bank funded PCSP project and developed the project M&E system and facilitated the team in donor reporting

Performance Monitoring of BRACE / Europe Union (46Million Euro).
Specific objectives of the project are to assist the EU Delegation Pakistan in monitoring and reporting of its partners projects and the facilitate them in developing M&E frameworks/M&E systems of partners organizations.
Major Responsibilities:
• Specific tasks were to assist the EU delegation in strengthening M&E/Reporting system of its implementing partners
• Development of assessment tools for BRACE performance monitoring
• Contributes in developing inception and other reports
• Desk reviews: review of project document, previous reports, minutes from previous meetings, if any, contractor\'s website references, etc.
• Verification of information provided in the operational reports;
• Structured/semi structured interviews with relevant partners in Islamabad and in the field, as appropriate;
• Monitoring visits to program activities (events, trainings, community meetings, Sanitation, infrastructure and skills programs etc.;
• Participatory research through structured/semi structured interviews with project beneficiaries like CO/VO/LSO members, CPI, IGG, CIF, TVET, Literacy program.
• Data analysis and triangulation
• Engagement with government officials at different levels;
• Outcome mapping from identified most significant stories;
• Progress Review Workshop facilitation to present key findings, suggested recommendations and way forward for all key stakeholders and partners;
• Collection and rigorous analysis of relevant technical/financial data and information and triangulate it to the extent possible.
• Update EU delegation on performance monitoring findings via performance monitoring mission reports

Final Evaluation of EU (Euro 85M )Khyber Pakhtunkhwa Budget Support District Governance Community Development Programme 

Support and guide FLI team in developing M&E system, data tools, M&E strategy, donor reporting, proposals development 

Citizens’ Voice Project is a $45 million project supported by the United States Agency for International Development (USAID). It aims to improve engagement between citizens and government in order to promote good governance in Pakistan. It seeks to support the evolution of democratic governance by strengthening citizens’ voice and public accountability in government planning and decision-making. This project to support civil society is an essential element of the US assistance program to help the citizens and non-government entities in engaging with government institutions and public decision-making processes. Under the project, 336 grants are awarded to Pakistani entities across the country on priority themes like Importance of local government Systems, Electoral Reforms, Election Observation, Legislative Governance, Strengthening Transparency & Accountability Mechanisms, Advocacy for Women NIC & voter Registration etc.
Manager Monitoring & Evaluation supervise and manage the M&E team and working closely with grant, MIS, PD&R and Finance units of the project internally and with donor, partners and third party monitoring firms externally. The core tasks include; development and  implementation the project’s monitoring and evaluation plan/PMP that assess and track project activities and report their impact by regularly monitoring the project’s performance indicators, deliverable, and M&E procedures, and ensure availability of precise and timely information to organization management , donor and other stakeholders. The main responsibilities include;
1.    To Design, Revise and update M&E Manual/Strategies, SOPs, MEL plan and Data tools
Organizing performance management tasks and data over the life of the Project  Designing M&E Framework/ indicators to get data that are valid, reliable, and precise and time bound.
Readjusting MEL Plan and M&E strategy by modifying it with respect to new cycle/grants and proposed thematic area.
Support/facilitate planning, budgeting, implementing and monitoring of project, tracking use of financial resources in accordance with TDEA/USAID rules and regulations
Participation in the planning, preparation and management of thematic/project evaluations and other types of evaluations (mid and final evaluation of each awarded grant)
Design tools for surveys, assessments and impact evaluations
Conducting Review of proposals and participation in TRCs (Technical Review Committees) for finalization of partners on basis of set criteria
2.        To manage programmatic pre- award assessment of applicant CSOs for grant award by:
Designing and developing checklist & tools as per approved grant manual Supervising and managing the institutional & programmatic assessment of CSOs for grant award
Develop programmatic capacity action plan for CSOs on the basis of the findings of the pre award assessment and support to partner CSOs in implementation of the capacity action plan

 Review and assess proposals and concept notes and give regular feedback on the quality of proposals submitted by CSOs

3.       To Supervise and manage post award monitoring of awarded grants and periodic assessment by:  Manage & on job capacity development of M&E team in context of M&E concepts, indicators, MOVs, partners management, data collection methods & tools, usage of online system for data storage and analysis and reports preparation.
 Organizing & manage field visits to the grants sites and developing M&E reports and sharing the finding/feedback in the follow up
 Furnishing periodic inputs/M&E reports to management/donor for regular progress update of partners.
Ensuring that all partners submitted their monthly activity plan in time and consolidation of the plan for further sharing with donor and third party monitoring firms
Prepare M&E team field visit plan on the basis of partner activity plan.
Tracking of the MEL plan and project implementation plan on regular basis and intimation of partners on backlogs
Identification and verification/drafting of success stories, impact reports, key results and beneficiaries for testimonials
 Contribute to the progress reports and translate M&E findings into success stories
Facilitating and assessing the partners’ performance on regular basis
Ensuring effective & timely implementation of project activities in strict compliance with scope of work and approved grant manual.
Maintaining close liaise and coordination with Implementing Partners making the approval and payment process streamlined
Providing regular support to partners in developing reports of the project
Ensuring effective programmatic correspondence with partners, review and post code uploaded milestones of partners on GMIS
Facilitating Post award orientation for partner organizations
Capacity building of partner’s staff on project implementation, data and reporting tools and procedures and on online GMIS module
 
4.       Coordination and Liaison with Donor ,Third party monitoring firms and Government Line Agencies
Coordination with third party monitoring firms and sharing of third party findings and recommendations with partners as well as CVP management for timely corrective measure
Assist CVP management in USAID quarterly data reviews meetings
Lead DQAs activities with USAID team
Maintain collaboration and coordination with political parties’ leaders, government agencies, parliamentarians, Media, NGOs, and other organizations on policy and governance related issues.

5.       Manage the collection, analysis, validation and storage of the project’s data.
 
Perform analysis of quantitative and qualitative data.                                                                                                                                                                          Analyze and compile performance indicator data for the quarterly, annual, and final reports and quarterly and annual reviews.
Ensure timely reporting on USAID’s Pak Info and other online reporting system.
6.       To maintain Close liaison & collaboration with  other units and facilitation of donors by:
Facilitation of BOT, management and donors field visits/meetings with partner organization and other stakeholders
 Coordination with and facilitation of MSI /Consulting firms for 3rd party process monitoring of CVP partners and evaluation of CVP project
Facilitation of management in drafting TORs for hiring consulting firms/consultants for surveys and impact evaluations
 Assist, facilitate and guide Data Management & reporting team for data update and timely reporting
Facilitation of CVP Management in extracting data and snapshot reports for seminars/showcase events
Guide IT team for program related GIS Mapping of Partners activities
Taking lead role and better facilitation on revision of work plan, milestones’ development and any other proposed amendment.

Development of M&E Tools, Systems & Procedures
·          Assist in Developing Monitoring and Evaluation Systems, results framework and Performance Management Plan (PMP) for the USAID Citizens’ Voice Project and ensure its implementation.          
·          Develop M&E Strategy for USAID Citizens’ Voice Project & TDEA.                            
·          Ensure implementation of the Project M&E System utilizing clearly defined objectives, activities, indicators, and results for each component in the implementation period.                                                  
·          Managing the smooth implementation of about 125 grantees/NGOs’ projects throughout Pakistan with a team of 10 M&E officers.                                                                                                                                          
·          Monitoring & evaluation of 125 sub-grantees through desk monitoring techniques and field monitoring for the compliance with programmatic direction against defined frameworks and to ensure that the project is being implemented by the sub awardees as per contractual obligations and by fulfilling all the requirements of the Citizens’ Voice project and USAID                                                                           
·          Collect data, analyze it, identify gaps & suggest recommendations for the improvement of project activities.
Training and Capacity Building
·          Design and produce M&E tools for training M&E officers and grantees’ project staff.
·          Orient and train project staff and grantees on the M&E framework, including objectives and indicators, on their responsibilities for the complete, accurate and timely collection and reporting of data and information.
·          Provide back up and support in trainings and facilitating  the grantees on monitoring & evaluation tools/techniques and in the development of a project based M&E systems, Project Management Plans (PMPs) with clearly defined activities, indicators, results, means of verifications and their timeframe, in order to ensure quality implementation
·          Provided support/facilitation to 61 CSOs for the preparation of Result based M&E plans
Evaluation & Research
·          Develop, test and implement a mechanism for the objective evaluation of the quality of proposals for grants through desk review and field inspection.
·          Review proposals for the applicant organizations against the criteria approved by USAID.
·          Assist management in solicitation process through objective and informed inputs
·          Design and conduct baseline surveys, project evaluations and impact assessment studies;
·          Conduct evaluation study of each grantee on periodic basis and produce analytical evaluation reports covering the contribution of grantees work to meet project results and to take corrective measure on timely basis if required.
·          Propose solution to management for decision making and improvement of future work based on findings and lesson learnt of evaluation studies
·          Manage external evaluations in partnership with relevant stakeholders, such as donor and CSOs, including the development of Terms of Reference, selecting consultants or evaluators, oversight of contract, reviewing outputs, etc.
·          Update and keep track of evaluation plan to ensure projects are prepared for evaluations or internal assessments far in advance, and that each grant is subject to review in a systematic and timely fashion.
Institutional Assessments
·          Design and conduct institutional & programmatic assessment of 250 NGOs/CSOs in order to determine/assess their capacity before awarding them grants.
Grants Management
·         Ensure revision of work plans, preparation of milestones and suggesting conditions to be applied on CSOs based on institutional Assessments of CSOs.
·         Facilitate Grants team while preparation of grant agreements
·         Assign focal point from M&E team for each approved grant
·         Ensure the orientation of CSOs immediately after award of grants
·         Ensure review and approval of grantees invoices and monthly expenditure reports (programmatic aspects) before making them payments
·         Ensure grant close outs after completion of each grant.
Communication & Reporting and database management
§  To visit the field, consult stakeholders and develop M & E reports
§  Furnish periodic inputs/M&E reports to the Director Monitoring, Evaluation and Research, Chief of Party and USAID for regular progress update sub-grantees.
§  Ensure branding and marking of all grantee IEC material, radio & cable spots as per USAID standard rules and regulations.
§  Coordinate with Project Manager/Contracting Officer Representative (COR) at USAID regularly for providing grantees progress, field monitoring reports, field security incidents, important events and arrangement of field visits of USAID team.
§  Sharing presentations and progress reports of all grantees based on desk monitoring and field monitoring with GMC and USAID.
§  Responsible for managing/updating management information system (MIS) of Citizens’ Voice Project, USAID Pak Info database, USAID OTI database to collect grantees progress data and to generate frequent reports as per requirements.
§  Maintain a filing system for all M&E activities, reports and analyses in hardcopy, and on hard disk and backups.
Coordination
·         Coordinate with different units i.e. Grants Unit, Programme Development Unit, Communication Unit, Finance Unit, grantees, top management and USAID as necessary to perform M&E duties including providing guidance on priority areas for attention/action.
·         Review and update reports as and when required based on feedback of concerned stakeholders.

WASH, Sanitation, Hygiene, Cash for work and Shelter programme
•   Assist in project planning, budgeting and management.                                                                          •                    Assist in designing MEL plan/M&E Framework and  data/reporting tools•                    Assist in designing surveys, impact evaluation and rapid assessment tools•                    Assist Manager M&E in drafting TORs for consultants/firms for outsourcing surveys and evaluation
•                    Assist in review of the proposals submitted by consultants/firms for surveys and evaluation and finalization of the consultant/firms as per the approved criteria.
•                    Ensuring achievement of project objectives, and effective reporting in accordance with donor requirement and IRD policies and procedures.
•                    Develop project implementation plan to ensure timely implementation of project activities as envisaged in work plan/program design.
•                    Prepare monitoring plans based on PMPs approved in the awarded grants under the guidance and consultation of the M&E Manager and technical advisors.
•                    Ensure that all the Implementing Partners (IPs) submit their implementation plans that synchronize with the overall project work plan /PMP.
•                     Built the capacity of IPs and provide them technical assistance and guidance to ensure project progress is in track as per IRD/Donor requirements.
•                    Collate basic program implementation procedures; guidelines, criteria, technical designs etc., established by the program management team and technical advisor to implement. Assess and monitor that the procedures are used for program quality.
•                    Establish and ensure regular process monitoring of project activities based on the partner’s activities plan.
•                    Ensure reporting and monitoring compliance by the implementing partner organization as per IRD’s rules and procedures.
•                    Supportand guide partners in developing of progress reports and proposals development
•                    Collect information for the basis of monitoring e.g. baselines, village profiles, beneficiaries list and other necessary supporting evidence as MOVs for the deliverables and to show the impact of the project.
•                    Submit periodic monitoring reports against the indicators as desired by the Manager M&E and Reporting and Project Management staff on a needs basis. These include assessments, monitoring, research reports and case studies, success stories, lesson learnt as desired by the IRD Management.
•                    Monitor project activities in targeted areas of Sindh and KP Provinces and submission of field finding report.
•                    Coordination with IRD implementing partners and Government departments at provincial and district level.
•                    Assist Manager M&E in developing of bi-weekly updates and in drafting monthly, quarterly and annual reports for donor and IRD headquarter
•                    Ensure proper close out of project following set criteria/checklist provided by IRD/USAID.

•                    Assist the M&E Advisor in the development of all necessary tools and instruments for data collection.
•                    Assists in implementation of management information system (MIS) at the regional level to provide information on the project’s progress and activities
•                    Conduct training need  assessments of government line departments and CSOs’ staff and post training evaluation
•                    Facilitate/assist FATA based NGOs/CSOs in developing and strengthening their M&E Systems, data/reporting tools and guide and mentor them in data collection and reporting
•                     Training of partner CSOs/NGOs staff on proposals development and data/reporting tools
•                    Collect, collate and Analyze the data and disseminate  findings to all key stakeholders
•                    Liaise with the implementing partners and the government line departments at agency level.
•                    Coordinate with other USAID implementing partners in FATA and conduct third party monitoring of USAID implementing partners like IRC, CHF, Merlin, AED and Save the Children in FATA.
•                    Participate in Quarterly/ Annual Reviews of the project
•                    On annual basis, in consultation with the project’s partners in the province, undertake reviews of the project’s M&E plan/ M&E tools and assist the M&E advisor in tools modification if required.
•                    Update the M&E plan and /data reporting tools as per lesson learnt and field feedback.
•                    On job capacity building of M&E officers on data collection & reporting tools
Third party monitoring services were performed for USD 350 million USAID funded projects in FATA
 
FDP-LD Consortium (CHF, IRC, MERLIN, J-AUSTEN & ABBOT)
in North and South Waziristan, Kurram and Orakzai Agencies and FR Kohat, FR Bannu, Lakki Marwat, D I Khan and FR Tank
 
·         Monitoring of infrastructure and rehabilitation of buildings, Flood protection spurs, flood protection wall and roads
·         Monitoring of DWSS and Dug wells
·         Monitoring of waste management grants through TMAs
·         Monitor and evaluate impact of small business initiatives like( honey bees plant ,grant for business to community and skill workers and building capacity of small business men)  of FDP-LD team in the area
·         Monitoring of scholarship and vocational and technical education program of IRC in the region
·         Monitoring of agriculture, livestock and diary development projects
·         Monitoring of literacy and Youth Engagement program of IRC in the region
 
ICHP Project in FR Bannu/Lakki Marwat, FR D I Khan/Tank and South Waziristan Agency) implemented by Save the Children-US, BEFARE & CMDO
 
·         Monitoring and reporting of Child health Days (CHDs)
·         Monitoring and reporting of ENC Trainings
·         Monitoring and reporting of PDQ Process and QIT Trainings
·         Monitoring and reporting of TBAs training
·         Monitoring and reporting of LHWs trainings
·         Monitoring and reporting of repair and construction work in various BHUs.
 
BEFARE (literacy and Life-skill project in FR Bannu,  FR Lakki Marwat,  FR D I Khan  & FR Tank)
 
·         Monitoring of teachers trainings
·         Monitoring of literacy centers and its students and teachers in respect of timing, regularity, age group and learning process
·         Monitoring of youth group skill development training
·         Monitoring of cash for work training and its impacts on the youths

•                    Assist in the development, implementation and monitoring of community mobilization activities in the district/Agency as per approved work plan such as sensitization activities, support groups and LHW trainings.
•                    Assist with liaising and coordination with other NGOs, community organizations, health management team and other consortium partners to develop strategies for mobilization communities.
•                    Assist in the documentation and dissemination of reports regarding community mobilization and other program activities.
•                    Assist in monitoring progress of program activities & interventions in terms of process, impact and outcome indicators.
•                    Formation of Quality Improvement Teams (QIT) and capacity building of QITs.
•                    Ensure meetings of QITs
•                    Organizing and conducting TOTs for Lady Health
•                    Supervisors (LHS) of National Program on Support Group Methodology (SGM) concepts and practices.
•                    Organizing and conducting trickle down training for lady health workers (LHWs) of National Program on Support Group Methodology (SGM) concepts and practices.
•                    Facilitation and monitoring of LHS and LHWs.
•                    Support to coordinator in arranging ENC training and HMT meetings.
•                    Assessment of all health facilities in FR Bannu & Lakki Marwat
•                    Conduct awareness and Advocacy session on health issues including five interventions such as, Malnutrition, Malaria, ARI, CDD, and vaccination.

To Assist District Coordination Officer as staff Officer for achieving Universal Primary Education in assigns District.
• Coordination with Assistant Political Agent FR Bannu in order to Ensure UPE activities in FR Bannu area through AEO.
• Coordination with District, Tehsil and Union Nazim for Community Sensitizations
• Preparation and Implementation of Plan for District to achieve UPE and ensure implementation of Plan
• To ensure timely implementation of all planned activities through DCO to EDO
• Arrangements of regular review meetings at District as well as Tehsil Level for Program Review
• Regular Coordination with Agency Education officer FR Bannu to ensure UPE activities in all Primary Schools
• Facilitation of EDO education for preparation of presentations & reports for DCO
• Facilitation of EDO/DEOs/DDEOs for work Planning
• Conduct Joint Visits along with EDO/DEOs to monitor field activities
• Facilitation of EDO/DEO to conduct teachers training for Enrollment, Drop Out and Quality Education
• Facilitation of Schools & Literacy Department Officials to achieve UPE objectives through Social Mobilization process.
• Facilitation of Education Department Officials for Revamping of Parent Teachers Councils and its Activation
• To Assist EDO/DCO to prepare reports to submit to Provincial offices
• Attend and Facilitate Training of Markaz Coordinators on weekly bases
• Supervision of Field Staff,(EMISO)Education Management information system officer & 12 Markaz Coordinators
• Analysis of reports provided by Education Department to DCO
• Preparation of agenda for Monthly review meetings
• Preparation of recommendation for DCO to EDO
• Monitoring of field activities through all tiers of ED
• Preparation of Monthly Progress Reports and send it to DGM on regular bases