DESCRIPTION OF DUTIES/RESPONSIBILITIES
 
Looking after all the matter of administration of all warehouses (8 Warehouses) and Head office.
Administration works include:
·         Procurement of all items need to fulfill the warehouse requirements.
·         Vehicle management including repair maintenance.
·         Dealing with Govt Departments regarding legal matter such as Police, Punjab food authority,
  Wapda, Ptcl.
·         Warehouse maintenance as per Principle company requirements.
·         Dealing with vendors regarding payments and other issue.
·         Dealing with all the security matters.
8 admin officer are working under my supervision

DESCRIPTION OF DUTIES/RESPONSIBILITIES
• Identify best prices and manage vendor relationships such as with electricians, carpenters, travel agencies.
• Liaise with upper management (CEO & Chairman) and vendors to implement construction, renovation or repairs.
• Maintain and follow schedules for regular maintenance.
• Deal with break down maintenance.
• Supervise the compilation and maintenance of daily check lists regarding facility maintenance and hygiene and present reports as and when needed.
• Conduct quality control and assurance of purchased material before accepting.
• Inform Accounts of accepted goods and services for further payments.
• Monitor attendance data and verifies meal reimbursements.
• Supervise petty cash and keeps receipt for Accounts record.
• Monitor expenditure on diesel, petrol, electricity, telephone, groceries, stationery and other kitchen supplies and report discrepancies.
• Maintain vendor and third part contact information lists.
• Arrange for support staff as required for working on off days and holidays.
• Coordinate general services including security, catering, office services, accommodation, and transportation, hotels, leasing vehicles, water supply, electricity and telephone independently.
• Monitor supplies, usage and replenishment needs.
• Make travel arrangement including tickets & hotel booking.
• Verify employee claims for reimbursements.
• Supervise the organization of meetings and appointments.
• Deal with post and distribution to relevant departments.
• Supervise the work of clerical and secretarial staff, monitoring the workload and work rate.
• Organize and supervise office maintenance and repair work.
• Arrange for health and safety equipment to be tested on a regular basis.
Perform other Admin related duties as required

May-2010 DHA-City Lahore (Project) (As Assistant Admin Officer)
o Acting Incharge Admin & HR Department 6th May 2013 to till date.
o Got Appreciation letter from Director Operations for good performance in Admin Department.
o Developing and leading the Procurement Department including document processing, procedures and policies for Procurement Department.
o Handle House Keeping Staff.
o Responsible to select and develop good relations with all key vendors and negotiate the best commercial terms including
o Prices, lead time, payment procedure etc. in favor of the Company.
o Coordinate with Finance & Audit departments for managing and maintaining inventory levels.
o Responsible for All Repair & Maintenance
o Managing office vehicles (Cars, motorcycles) and Generator maintenance.
o Petty cash Management
o Arranging inspection of goods received in coordination with user department
o Responsible for providing periodic reports for the feedback of management review.
o Administer employee's profiles and records in order to ensure accurate payment of benefits and allowances.
o Maintain, verify, review and management of payrolls
o Maintain leave record of employees.
o To prepare Full & final settlement of employees.
o Conduct Staff performance appraisal bi-annually and annually.
o Advertisement of new jobs from different news paper, make interview plan, interviews with management, shortlist the most suit able candidate and all other documentation related to employees benefit.
o Maintain a simplified acquisition program by coordinating supplies and services
o To administer information technology support for telecommunication and help desk function.
o Responsible for the security procedures of the office premises and assets.
o Dealing with Insurance Company and settled the employee’s medical treatment and claims effectively.