Top performing office administrator with 7 years proven track record of managing all activities within office. Demonstrated ability to handle visitors, direct calls, schedule meetings and distribute correspondence. Efficiently maintains office supplies, maintain petty cash and generate expense reports.
Admin Executive at Gharbaar.com
Maintain daily electronic journal, arrange meetings and appointments and provide reminders as needed.
Arrange travel and accommodations.
Manage company pick & drop service for employees.
Schedule in-house and external events.
Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed.
Coordinating building and maintenance issues for general repair (heating and air conditioning, security, etc.)
Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services.
Develop and carry out an efficient documentation and filing system for both paper and electronic records.
Preparing reports on expenses, office budgets, and other expenditures.
Delegate tasks as appropriate to other members of the team.
Supporting department managers and staff.
Supervising the work of office boys and janitor staff, assigning workload and monitoring employee performance
Undertaking other related duties as determined by the Director or the CEO.
Managing the school budgeting process and the day-to-day financial operations including exercising financial control over budget expenditure and revenue collection, and financial reporting using software and Ms Excel sheets.
Supervising the procurement of goods and services, and management of school inventory and assets.
Arranging quotations for minor maintenance.
Supporting the school in human resource management including manpower resourcing and benefits administration.
Managing the general administration of the school including assisting in estate management.
Undertaking routine telephone duties, taking messages, noting appointments and other reception duties.
Oversee and manage all administrative tasks.
Supervising the work of employees, assigning workload and monitoring employee performance.
Facilitating the higher management and signifying the administrative decisions at school level.
Arrange travel and accommodations.
Drafting of routine correspondence.
Operating and caring for office and/or classroom equipment and machinery.
Recording, transcribing and collating information including operation of computerized administrative systems.
Undertaking other related duties as determined by the principal or the director.
Manage short, medium and long term day to day sales activity inclusive managing and development of sales personnel.
Educate sales team personnel by establishing programs in the areas of new account sales and growth, sales of emerging products, multi-product sales, and profitability.
Assist sales personnel in establishing personal contact and rapport with decision-makers.
Be responsible for market development and building customer relationships.
Issue/input accurate sales orders ensuring target deliveries are attained.
Work with the sales team to ensure improvements to and efficiency of the sales order process.
Contribute to continuous improvement.
Providing administrative support to all admin staff and managing their queries.
Managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records.
Prepare cheque and bank transfer document. Overseeing the matching of cheques to invoices, passing for signature, ensuring invoices are filed and cheques posted.
Overseeing the matching of receipts with invoices.
Collect money from pupils for trips etc
Collecting cash from the bank and Dealing with any returned (bounced) payments from the bank promptly and tactfully.
Dealing with payroll inquiries.
Responsible for Petty Cash funds and weekly accounts reports.
Issues monthly fee challans to the student, manage credit control & supporting reports and initiate follow up procedures regarding outstanding payments.
Assisting with all audits and implementing the changes required.
Preparing accounting records, financial statements, and other financial reports using software and Ms. Excel sheets.
Assist new students in filling out registration and admission forms and provide them with information on required admission documents.
Provide students and parents with information on fee structures for different courses offered by the school.
Create and maintain filing and record systems by ensuring that all information is correct and accurate.
Ascertain the confidentiality and integrity of saved information by ensuring that it is stored in a safe place and regularly updated.
Oversee school office supplies and equipment inventory and create and maintain effective liaison with vendors and suppliers.
Take and forward telephone calls, and relay messages to intended recipients.
Handle school correspondence such as memos, letters, and notices and ensure that they are handed over to the right recipients.
Coordinate office premises/building repairs and communicate any maintenance issues to the management in a time-efficient manner.