• Procurement Planning: Developing procurement plans and strategies to ensure the timely and cost-effective acquisition of goods and services.
• Identifying and evaluating potential vendors or suppliers, soliciting bids or proposals, negotiating contracts, and establishing and maintaining relationships with vendors.
• Creating purchase orders, ensuring accuracy and completeness of information, and managing the procurement process from requisition to delivery.
• Working within allocated budgets, conducting price negotiations, seeking cost-saving opportunities, and implementing strategies to optimize procurement expenditure.
• Collaborating with quality control teams to establish and maintain quality standards for purchased goods and services.
• Identifying and assessing potential risks associated with procurement activities, such as supply chain disruptions, price fluctuations, or vendor reliability, and implementing risk mitigation measures.
• Ensuring procurement activities adhere to relevant laws, regulations, policies, and ethical standards, such as fair competition, transparency, and confidentiality.
• Collaborating with internal stakeholders, such as project managers, finance, and legal teams, to understand their requirements and align procurement strategies with organizational goals.
Administrative Role:
• Overseeing and coordinating daily administrative operations, including managing office supplies, equipment, facilities, and services to ensure smooth functioning.
• Managing incoming and outgoing correspondence, including emails, letters, and phone calls. Drafting, proofreading, and editing documents, reports, and presentations.
• Organizing and maintaining schedules, appointments, and meetings for executives or teams. Coordinating travel arrangements and accommodations.
• Maintaining organized filing systems, both physical and electronic, for easy retrieval and storage of documents. Ensuring compliance with record retention policies.
• Assisting in budget preparation and monitoring expenses. Tracking and reconciling invoices, and reimbursements.
• Scheduling, preparing agendas, and coordinating logistics for meetings, conferences, and events
• Providing general administrative support to office staff.

• Provide administrative support to ensure the efficient operation of the office.
• Manage and maintain office supplies and equipment, ensuring availability and functionality.
• Coordinate and schedule appointments, meetings, and travel arrangements for staff members.
• Handle incoming and outgoing mail and packages, including sorting, distribution, and coordination with courier services.
• Maintain and update office databases, records, and filing systems.
• Assist in organizing and coordinating office events, meetings, and conferences.
• Conduct research, gather data, and prepare reports or presentations as needed.
• Collaborate with other departments and teams to facilitate effective communication and coordination.
• Any other task assigned by Supervisor.  

• To provide financial and administrative support to office staff and manage the events workshops meetings including venue booking coordination confirmation travel/Air travel and accommodation arrangements.
• Maintenance of the proper filing system record and documents.  
• Request process of stationery Supplies equipment and small consumables for office use and share the monthly consumption report with the finance department.
• Answer telephone calls, fax, courier, and printing/scanning machine operating.
• Supervises, and leads guides to support staff cleaner/Helper security guard /driver. 
• Prepare attendance sheets for support staff and security staff.
• Maintain petty cash amount monthly as per office requirements. And close with proper bills and submitted in finance for the next amount disbursements.  
• Keep a record of the office vehicle logbook and maintain a fuel receipt and share monthly reports with the relevant department.                                    
• Updating daily financial spreadsheet with daily transactions and preparing balance sheet tracking and reconciling bank statements. 
• Support monthly payroll and keep an organized payment record of Process invoices payments.
• Prepare proper supporting documents for processing the payments.  
• Keep a track record of the consumption report of Vehicles and Generators  
• Any other task assigned by Supervisor. 

• Provide administrative support to ensure the efficient operation of the office.
• Assist in managing and maintaining office supplies, equipment, and inventory.
• Greet and assist visitors, clients, and employees, ensuring a professional and welcoming environment.
• Schedule and coordinate appointments, meetings, and travel arrangements for staff members.
• Prepare and distribute correspondence, memos, reports, and presentations.
• Assist in organizing and maintaining paper and electronic files and records.
• Handle incoming and outgoing mail and packages, including sorting, distribution, and coordination with courier services.
• Perform data entry and update databases, spreadsheets, and other records.
• Coordinate and support the logistics of meetings, events, and conferences, including booking venues, arranging catering, and managing RSVPs.
• Assist in tracking and monitoring project timelines and deadlines.
• Provide general clerical support, such as photocopying, scanning, and filing documents.
• Maintain office cleanliness and organization, including tidying common areas and conference rooms.
• Adhere to company policies and procedures, ensuring compliance with relevant regulations.
• Supervises, leads guides, and supports staff the cleaner/Helper security guard.
• Prepare time sheets for support staff Weekly and monthly and share them with the HR department  
• Maintain Patty’s cash amount monthly as per office requirements. And close with proper bills and submitted in finance for the next amount disbursements.   
• Keep a record of the office vehicle logbook and maintain a fuel receipt and share monthly reports with the relevant department.
• Keep track of the consumption monthly report of Vehicles and Generators  
• Pay the monthly office utility Telephone, Internet, drinking water, and water sewerage.
Any other task assigned by Supervisor

• Assist logistics & operations coordinator in arranging logistics for smooth implementation of the program in the selected districts.
•  Ensure the travel and logistics arrangements are made as per requested by the program team and as per the organization’s Policies. 
•  Assist logistics & operations coordinator in compliance checks on the payments of  DSAs and M&IE made for travel of meeting participants and the Program team.
•  Supervises leads guides and supports the cleaner/Helper and office support staff. 
•  Responsible to maintain petty cash.
•  Support to organize meetings, workshops, events, and conferences.
• Prepare and manage assets sheet with tagging on office equipment.
• Responsible to maintain a record of incoming and outgoing emails. 
• Ensure office equipment (telephone, printer, photocopier machine, generator, etc.) is in good working order.    
• Process IPD claims of Unilever Employees.   
• Received IPD Claim and then dispatched to Insurance company for processing   
Any other tasks assigned by the management

•  Assist in the documentation of day-to-day office activities.   
• To provide administrative support and communicate with the field implementation team.  
• Timely processing of logistic/financial requests received from field staff.    
• Dispatching of General supply items to the field and Karachi teams for training purposes.   
• To maintain supplies inventory by checking stock to determine inventory level
•  Responsible to maintain petty cash and its record-keeping monthly.   
•  Support to organize meetings, workshops, events, and conferences.    
•  To facilitate travel & lodging arrangements of field implementation teams – Processing of travel requirements.        
• Plan and facilitate logistics of Board Meetings and other meetings; record notes/minutes.      
•  Plan and coordinate logistics of all events.   
•  Ensure office equipment (telephone, printer, photocopier machine, generator, etc.) is in good working order.  
• To carefully handle receipts, invoices, and Petty cash payments and maintain records through data entry and filing.    
Any other task assigned by Supervisor

• Assist the Project Manager in preparing & maintaining project-related documentation. 
• Arrange travel & logistics for meetings workshops & field trips to targeted areas.    
•  Ensure office equipment (telephone, printer, photocopier machine, generator, etc.
•  Ensure office General supplies and stationery are adequately supplied.   
•  Maintain and update the office inventory list.   
•  Provide administrative support to the office and field staff.     
•  To carefully handle receipts, invoices, and Petty cash payments and maintain record keeping.       
•       Any other tasks assigned by the Supervisor.  

•        Record of office stationery.     
•        Supervise drivers, office boys, and security guards.
•        Reports for the management. 
•        Manage fleet management.    
•        Control the expenditures and materials used by the administration.    
•        Maintain and update the office inventory list. 
•        Supervises, leads guides, and supports the cleaner/Helper and cook. 
•        Prepare time sheets and overtime for support staff.    
•        Assist in the documentation of day-to-day office activities.
•        Any other tasks assigned by the Supervisor.