•Ensures that all Regional Office Event Management requirements are fulfilled.
•Responsible for travel management, ensure all hotel reservations for events and travels in town and outstation according to the organizational policy & budget.
•Manage travel including airport picks/drops, staff pick and drop, in town and outstation travels management
•Supervise and coordinate all Regional Office activities related to event management and ensure timely delivery in this regard
•Coordination with concern unit/ department for the workshops, training\'s, seminars, exhibitions, dialogues and internal pre-announced meetings about Venue coordination, meal arrangements, accommodation arrangement, training hall set up Arrangements, Internal Coordination.
•Updating the fixed assets record and responsible for physical check of fixed assets.
•Ensures that daily check of \"building maintenance checklist\", inspection of building according to schedule, preparation of check list and ensure that work has been done.
•Ensue timely filing and documentation.
•Manage and supervise support staff, make sure allocated duties has been done timely.
•Supervise and coordinate all activities related to logistics, ensure transportation support to regional and project team are given according to travel and vehicle request.
•Provide on-time, standard monthly reports to Core office.
•Ensures that the vendors are timely approved/ reevaluated by purchase committee according to the requirement and make sure related compliance.
•Ensures that the Purchase orders, travel expenses are made according to the requirements and proper hard and soft copies are maintained for record.
•Ensures that all supporting documents are available to process the bills as required by quality management system.
•Ensures that all invoices are timely processed, keep records of bills received, complete the required documents, forward to Finance department for final payment.

• Fuel management, overtime statement of support staff, preparing of fuel and maintenance reports.
• Ordering of equipment’s materials and office supplies.
• Assisting the admin manager in provision of services such as travel arrangements, hotel reservations, local assistance, booking and hiring a suitably equipped.
• Assisting the Admin Manager in building, equipment and vehicles maintenance and allocating duties to supporting staff.
• Assessing documents of staffs related to travelling.
• Assisting the Supervisor in maintenance of inventory and provision of supplies for smooth functioning of the office, supervisory check on support staff and repair and maintenance services.
• Communicate with staff and confirm arrivals, ensure accommodations and any transport requirements.
• Responsible for creation of Purchase order, process of all kinds of bills/invoices, preparation of satisfactory notes, evaluation of vendors and all procurement activities.
• Procurement– assisting procurement officer in all procurement activities
• Supporting the Admin Manager in certifying all requirements related to event management and travelling arrangements.
• Verify and process utility, supplies and hotel bills and complete related payment requests.
• Perform other duties as assigned by supervisor.

• Help maintain the file in office.
• Manage and update contact list of staff and trainees.
• Ensure all office equipment’s are functional and provide administrative support.
• General assessments of trainees and report feedback to training coordinator.
• Selection process of trainees and communicating with them.
• Preparation of pre and post assessment of trainees and trainers.
• Help manage day to day operations of office.
• Supervision and managing support staff.
• Any other task assigned by project coordinator.