Currently working in Pakistan program, and supporting partner organization for project development in Pakistan,
Supply Chain
·        Oversees and is accountable for the procurement, transportation and store management of the supply chain process and compliance with the relevant SOPs. · Supports and develops the logistics staff to lead all aspects of the supply chain process providing management advice and direction where appropriate
Fleet Management
·        Oversees and is responsible for the safe and efficient transportation of staff and materials for the delegations needs, delegating responsibilities to the Logistics Staff and Driver where possible.
Equipment
·        Is responsible for and ensures the provision, oversight, maintenance, and efficient supply of equipment’s needed by the delegation. As well as monitoring of all equipment purchased by the delegation)
Facility Management
·       Provide suitable facilities for the delegations needs and be responsible for their effective and safe use. · Is accountable for cooperation with the Admin and Finance Dept surrounding Facility Management to ensure efficient cooperation.
Information & Communication Technology
·       Be responsible for the optimization and reliability of a delegation\'s ICT system, ensuring the safety of staff and protection of ICT equipment · Lead the development and implementation of data security for the delegation\'s sensitive information.
General Management
·        Provide input into delegation wide strategic planning and decision making, representing the needs and direction of the Logistics Department.
·        Ensure the translation of the Delegation’s Strategic Plan into the everyday work of the Logistics Department.
·        Provide clear information, feedback, and support to all staff in the Logistics Department, meeting and raising issues with the SMT as needed and working together to promote a strong delegation.
·         Provide clear and regular feedback on the performance of staff in the Department using agreed upon objectives and clear performance indicators, at least one a year.
·        Ensure clear positive communication with all members of the Logistics Department and the Delegation
·         Respect budget information that is given and work to reduce costs and improve the quality of purchases and costs related to the delegation.
·        Work with the Admin & Finance team to ensure a productive flow of financial information both in to and out of the Logistics Department
·        Maintain an organized style of work, making suggestions to the Country Representative and the SMT concerning improvements that could be made to the Delegation and the logistics systems.
·        Ensure that the Logistics Department keep accurate and up to date information concerning reporting requirements for the supply chain, fleet management, Tdh equipment, facilities and ICT and make this available to other staff on request.
·        Ensure that all information and filing recorded by staff is complete, accurate and accessible for both internal and external audits.
Provincial Logistics Officer
 
Medcinnsdumonde | MdM          Oct 2022 – Feb 2023
This was a provincial position which included Newly Merged District NMD,
 
•       Ensure that MdM policies and minimum standards as well as donor requirements are effectively applied and integrated into all logistical systems, structures, and procedures.
•       Be acquainted with all the Mission Supply Chain setup, objectives, and planning, and manage the reception, storage and forwarding of all received or locally procured goods.
•       Establish/Maintain an effective and efficient procurement system for the KPK mission.
•       Liaise with program, MEAL, and Health staff to ensure the audit trail from purchase to distribution/delivery meets the MdM and donor standards.
•       Oversee stock management by maintaining an effective warehouse/delivery management system.
•       Introduce/maintain a fleet management system in line with MdM policies to ensure accountable and efficient use of the fleet.
•       Ensure that communication, transport, and other systems are strengthened to maintain appropriate security for all staff, visitors, vehicles, and facilities in coordination with MdM standards and policies.
•       Participate in development, review, implementation and monitoring of MdM security measures in-Province.
•       In close coordination with the Logistics Coordinator represent MdM-KPK among other organizations at local level.
 

STRATEGIC ROLE OF SUPPLY CHAIN MANAGER
·        The Supply Chain Manager will be responsible and accountable for the delivery of all procurement and logistics related activities in
·        accordance with TCP procurement and logistics policies and procedures.
·        S/he will lead Supply Chain management (procurement, Logistics, warehousing, fleet, Assets, and facilities management.)
·        The Supply Chain Manager will be responsible for developing and standardizing Supply Chain processes, systems, and Procedures across
·        offices in consultation with the Country Director/Executive Director
·        To ensure timely, efficient, cost-effective, and accountable operations, the Supply Chain Manager will collaborate with departmental heads,
·        project Directors, the regional to identify supply chain operational risks, process bottlenecks, and human resource needs to optimize performance.
·        It is the overall responsibility of the Supply Chain Manager to oversee the provision of the logistical support for the programs. S/he will
·        ensure there are systems in place for effective supply chain operations at the field Locations.
·        The Supply Chain Manager will provide strategic direction in the management and evaluation of all aspects of Supply Chain and Logistics,
·        ensuring relevant information; reporting and accountability requirements are met. S/he will represent TCP in external stakeholders’ meetings,
·        clusters, and forums, ensuring legal compliance to contracting, team leadership and most importantly, Capacity Building of local Logistics Staff.
STRATEGIC MANAGEMENT
·        Collaborate with various departments to ensure program needs are identified, specifications for goods and services developed and
·        supplies costed with market information.
·        Work with various departments and Program staff to develop and implement realistic Procurement Plans.
·        The SCM will lead in carrying out market assessments to inform new project proposals and budgets and ensure Value for Money
·        The Supply Chain Manager will lead a team of Logistics Staff to carry out an intensive National and International Tender Process with the aim of establishing Long Term and or Framework Contracts with Strategic Suppliers.
·        Through the above process, the Supply Chain Manager will lead the team in developing and establishing a reliable and Supplier Database capable of responding to the emerging needs.
·        The SCM will work with the logistics staff to develop vendor/supplier evaluation parameters to ensure continued and quality support to TCP activity in Pakistan.
·        The Supply Chain Manager will lead the Logistics Officers in carrying out tenders for Medicine and medical equipment construction of Hospitals,
·        The SCM will ensure that Tender processes, evaluations, and contracting are carried out objectively, transparently, and competitively to
·        achieve Value for Money. The SCM will ensure appropriate templates are in place for the tender processes for compliance.
·        The SCM will liaise with the Logistics Officers and Construction Supervisors to ensure all contracts for works, services and goods are properly recorded, tracked, monitored, and performed in accordance with the set terms and Conditions.
·        The SCM will be in charge to oversee the validation of variations and or changes to such contracts and make recommendations to the Procurement Committees and the Country Director
·        The SCM will establish quality assurance standards to ensure specifications are developed, properly documented, items inspected before delivery, and quality issues recorded against each supplier.
·        STRATEGIC MANAGEMENT
·        FLEET MANAGEMENT
·        PLANNING AND COMPLIANCE
·        LEADERSHIP & MANAGEMENT
·        CAPACITY BUILDIN

·        All procurements and logistics responsibility at KPK projects COVID -19, DHQ, and Cat-D Hospital. NMD, s
·        Implement and monitor logistics activities and objectives as per organization\'s strategic planning, standards, and protocols.
·        Ensure the implementation of support (Procurement (Medical/Non-Medical), communications, electricity, transport, IT) and any other.
·        logistical activities required to achieve the medical objectives (construction/restoration, water & sanitation, Cold Chain, etc.)
·        Manage and monitor the material resources for the Project, under the supervision of Director Operations & Director Health services.
·        To ensure installations and maintenance of functional office space and lodging facilities in the project in an adequate living condition
·        as well as all the equipment required with a support from the logistics team at the field.
·        Ensuring asset, Inventory, fleet, stock, Contracts & follow up, vendors and price lists management of the project/s.
·        Ensuring implementation of the technical SOPs, policies of logistics/security procedures in the Project areas/zones.
·        Involved with the Project Coordinator in Mapping/Identification of the local actors within the area of intervention: local authorities, NGOs,
·        etc. to ensure good relationship with all the actors.
·        Responsible to coordinates, organizes, supervises, coach and supports logistics team members’ performance to improve the logistics.
·        components of the project.
·        Responsible to plan and supervise, the associated processes (recruitment, training, induction, performance evaluation, development of
·        skills and internal / external communication) of the project/s logistics staff to ensure the required performance and achieving goals.
·        Ensuring implementation, manage and monitor the necessary reporting tools for logistics activities.
·        Compiling the quantitative logistics data (consummations, stocks, distributions) and analyses for monthly/Quarterly & Annual Reports.
Participate in the development of the project planning & proposal/s and project budget planning

·        Purchase and provide all projects and office needed materials when required in the light of Malteser International Pakistan Logistics/ Procurement procedures.
·        Make sure the budget line and a funding line attached with each item is correct and still funded.
·        Get three (03) quotations from the market respecting the specifications of the request and purchase procedures.
·        LO must make sure himself that the purchased item price is reasonable.
·        Fill in the request for quotation and attach the 3 quotations to the purchase form.
·        Make sure specifications of the items in request forms are clear.
·        The logistics Officer is responsible for all follow up procedure of its purchase, from the order form to the delivery of his purchased items and ensure transportation for the item to the requester/ designated place.
·        If he cannot find some items, he should refer to the Senior Logistic manager to find other ways to buy the item.
·        He should be respecting the delivery deadlines in order form.
·        He must keep note/record for payments on what he purchases.
·        Ensure management of assets, controlling and checking that the asset’s inventory and follow-up is being properly done.
·        Supervise all logistics support staff like drivers, cook, cleaners, and guards etc. to ensure the smooth functioning of routine matters.
·        Cooperate with other Organizational staff such as Project Managers, Country Administrator, Finance Officers, Senior Logistics officer.
·        Transport Manager and Logistics Assistant to improve work and to solve problems.
·        Supervise the logistics assistant to ensure that logbooks are maintained by the drivers as well as for generators and make sure that the logbooks are up to date.
·        Making a monthly report on fuel consumption and reparation of vehicles, generators etc.


·        Making a monthly report on fuel consumption and reparation of vehicles, generators etc.
·        Conducting regular vehicle inspection programs and maintaining records of the observed facts
·        Checking the transport related service requests by other departments and scheduling them as per the work priorities
·        Maintaining smooth working of all the operations in the transportation and resolving internal conflicts
·        Arranging meetings with the external dealers, agents, and other supporting professionals.
·        Be prepared to work flexible hours to accommodate the office hours requirements (e.g., assist with official visits in the evening and on weekend

·        Ensure that all procurements follow the policy and procedures of SCI.
·        Perform procurement for office and program related supplies.
·        Carry out assigned procurement jobs and maintain required documents.
·        Send out quotation requests and tender documents, prepare bid-analysis and purchase orders.
·        Assist in Performance of regular market pricing survey for routine supplies.
·        Inspected of the goods for quality and quantity before delivery, received and checked invoices form the suppliers, and submission to finance.
·        Clear the advance granted for purchasing on weekly basis with the accountant/cashier.
·        Gather with Storekeeper prepare request for quotations, Purchase Order, and work order.
·        Help administration in arrangement and handling of materials, inventory, and other items at all SC premises.
·        Arrange procurement committee meetings for review and approval/selection of supplier’s/service providers.
·        Prepare official contracts and correspondence with suppliers/contractors.
·        Willingness to work in emergency contexts and deployment on emergency programs as part of our commitment to dual mandate.
·        Prepare daily, monthly, quarterly, and annual procurement reports and submit on time.
·        Preparing and updating procurement tracker on weekly and monthly basis
·        Preparing and updating procurement plan on weekly basis
·        Any other task assigned by Supervisor/Sr. Management
·        Liaison with program teams to ensure adequate logistical consideration for coordination.
·        Managing all procurement for the office as well as any procurement escalated from field bases, according to established procurement.
·        procedures and maintaining diligent filed paper and electronic records of all procurement.
·        Managing and tracking all vehicles on the fleet, including movement planning, day-to-day allocation, logbook control, reporting, rental
·        contracts, staff (driver) management, duty drivers and driver shifts, and the monitoring of fuel consumption
·        Oversight of onward transport of any freight or purchased goods to field bases, including trucking contracts, record keeping (waybills),
·        and any related liaison with government and other agencies
·        Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and dispatch
·        Managing all program stocks maintained in the base as per established procedures. Reporting stock inventories on a regular basis and
·        liaison with the Supervisor, to monitor and track ongoing and historical supply chain pipeline against targets.
·        Supporting ongoing setup and maintenance of the ICT infrastructure including organizing and monitoring external support when necessary
·        Providing technical support and guidance to program teams on logistical elements of distribution & procurement planning, and the setup of tents.
·        Manage the supply chain from Procurement to delivery of supplies in the field, ensuring timely and cost-effective transportation and distribution.
·        Supervise the Drivers, including making sure there are cars available when required (Travel board, weekly planning/booking of transport
·        requirements), completing logbooks (mileage, petrol purchases, and consumption).
·        Arrange for vehicle maintenance when required, and ensure cars are road worthy daily.
·        Identify suitable mechanic for vehicle maintenance.
·        Check Driver logbooks weekly, mileage, petrol purchases and consumption.
·        Ensure the maintenance of all assets e.g., computers, printers, generators, and telecommunications.
Ensure safe conditions of office and housing buildings, including proper electrics

·        Manage the filing, storage, and safety of documents.
·        Manage the repair and maintenance of computer and office equipment.
·        Timely reporting and handling of maintenance and repair of all office equipment, building and furniture, fixtures, vehicles.
·        Supervision of support staff and managing daily procurement.
·        Ensuring proper travel arrangements for all staff and guests between different offices
·        To ensure that appropriate contract agreements for the office and accommodation are drawn up & signed.
·        Maintaining proper record of documents issued or received till the final receipt of goods and final payments to suppliers.
·        Receive and verify all the goods from supplier and verify bills for which the payments are due.
·        Dealing various matters regarding insurance of vehicles, building and Assets.
·        Supervision of arrangements of seminars, conferences, and interviews.
·        Supply and deliver equipment and materials to required destinations in an efficient and cost-effective manner.
·        Coordinate with Area Office for technical assistance.
·        To provide relevant reports to area office.
·        Establishing domestic arrangements for operational teams, including renovating accommodation, and making
·        Implement and maintain and follow Federation standard warehouse practices regarding the maintenance of loading lists and updating of bin cards.
·        Maintain the record of goods movement (Goods Received Note, Store Release and Waybill).
·        Maintain accurate physical stock records at all times by updating bin cards.
·        Oversee and coordinate all loading and offloading procedures.
·        Organize warehouse loaders for a timely and efficient reception and dispatch of commodities to/from warehouse.
·        Monitor report stocks in Operation’s warehouses and prepare weekly stock report.
·        Record Keeping.
·        Fleet management.
·        Procurement.
·        Follow-up the decisions taken in the coordination meeting and by the delegation and keep the Head of Field Office ( HoFO) informed on the improvement