AKB Construction & Allied Services (Pvt) Ltd  is a private company engaged in construction business. Company is implementing various types of construction projects including motorway, schools and high-rise residential apartments mainly with Govt entities and institutions.
As Finance & Admin Manager, I am leading finance and admin department of company. Some of key responsibilities include:
o   Set up proper accounting system for company to produce meaningful financial information for management.
o   Supervise day to day accounting activities.
o   Supervise Bank, cash and vendor payments & Their account Reconciliations.
o   Produce weekly financial information for management for close monitoring of expenses.
o   Review machinery time sheets maintained by site staff and generate bills for payment.
o   Review and process staff monthly payroll.
o    Drafted HR policy for company.
o   Monitor staff time sheet.
o   Monitor staff newly hired staff joining reports.
o   Draft and issue staff contract and contract conclusion letters.
o   Make necessary arrangements of procurement of company.
o     Maintain stock reports.

Islamic Relief Worldwide (IRW) is a UK based charity having headquarters in Birmingham. Islamic Relief is working for emergency relief and sustainable development for marginalized people of society in 36 countries round the globe (http://islamic-relief.org ).
 In April 2018, I was deployed by IRW from Chad to Mali as Finance Manager.
As Finance Manager, I was leading my team of coordinator and field accountants. My major responsibilities were as below:
o   Ensure completion of quality and timely accounting cycle of transactions of cash and bank with proper supporting documents and invoices/receipts and their recording in the ERP(AX) while complying with IRW financial guidelines and acceptable accounting standards and procedures.
o   Prepare monthly management reports(BAVs) for timely corrective actions.
o   Monthly cash & bank account reconciliations in country programe.
o   Prepare monthly fund reports of the country program and submit to HQ for regional team feedback, decision making and support (wehre needed).
o   Ensure adequate liquidity of funds is maintained in country program.
o   Supervise and ensure the year-end adjustments like accruals and prepayments, stocktaking, and depreciation of assets are accounted for and incorporated in the financial system and subsequently year-end financial statements are prepared for management approval and statutory audit purpose.
o   Active participation in setting financial strategy of country program through income, thematic & geographical location prioritization.
o   Prepare project budgets for IRW partners and donors, adjust the ongoing budgets (where needed) and submit for donor approval.
o   Ensure the compliance with IRW policies, grants agreement and donor guidelines.
o   Prepare periodical and final project reports as per agreements.
o   Ensure that tax and other legal requirements of the country laws have properly complied.
o   As a department lead make necessary arrangements for the statutory and project audit.
o   Conducted staff induction and training of finance and non-finance staff for better understanding of finance processes and policies.
o   Being technical reference, coordinate with ICT team for troubleshooting of system bugs affecting financial information system.
o   Periodical field visits to provide support to field finance team and review the practices in place.
o   Train newly recruited staff about processes of ERP in use.
o   Maintain good business relation with banks and other stakeholders.
o   Review tender documents for procurement before publication in newspapers.
o   Review vendor and staff contracts drafted by Admin & Log officer.
o   Participate in procurement meetings for construction projects.
o   Being member of Country management team (CMT) participate in meeting and provide inputs for strategic as well as operational direction of country program.
o   Risk identification, prioritizing them and set measures to minimize its impact.
 

I worked with IRW as Finance Manager in Chad. My responsibilities as Finance Manager are almost same above mention description Like:
 
o   Adequate treasury function in country program is in place for risk, Appropriate liquidity of funds in country program,
o   Prepare project budgets, donor and management financial reports.
o   Accurate financial data with complete supporting documents posted in the system.
o   Prepare periodical donor reports and Management reports.
o   Ensure adherence & Compliance to donor & IRW policies and local laws for project expenses and procurement.
o   Participate in procurement committee & Country Management Team meetings and provide inputs.
o   Ensure necessary arrangements for annual & project audits.
o   Provide inputs to formulate financial policies in line with IRW & donor guidelines.
o   Make necessary arrangements for departmental capacity building through trainings.
o   Provide support to project managers in Budget management.
o   Process monthly payroll in line with national laws.

IIslamic Relief Pakistan (IRP) is a registered charity with SECP (www.islamic-relief.org.pk). IRP has country office in Islamabad and regional offices AJK, Balochistan, KPK, Punjab and Sindh. My responsibilities as Finance Coordinator are:
o   Supervise operation team in country office.
o   Ensure all payments are made in line with donor and IRP policies and procedures
o   Maintain adequate liquidity in current assets in country office and field offices.
o   Review, reconcile and liquidate current liabilities,
o   Approval and posting of expenses in AX system
o   Supervise and review monthly payroll of national staff
o   Ensure tax compliance in line with land laws on payments to vendors and staff.
 
During this era, I was also deployed as Finance & Admin Manager with Islamic Relief Haiti(Dec 2014 to September2015).  under this role as was responsible for :
o   Donor compliance in procurement of Islamic Relief Haiti.
o   Prepare project budgets, donor and management reports.
o   Process monthly payroll in line with labor laws and employment contract.
o   Review construction contracts.
o   Ensure adequate liquidity in country program.
o   Lead roll in assets disposal on program closure.
o   Preparation of Country exit plan and its successful execution.
o   Get audited accounts of Islamic Relief Haiti for FY 2014 & 15.
On successful closure of Haiti office I resumed my duties in Pakistan from 1st October 2015.

Haiti Islamic Relief is UK based (http://islamic-relief.org ).
 My role as Finance & Admin Coordinator was to:
Ensure that financial system is in accordance with Islamic Relief procedures, ◌Archiving of adequate financial records,◌ fund management, ◌ adequate mechanism for vendor and staff payment is in place, ◌ Project budget preparation for country program, ◌Train, support and advice staff in financial and administrative matters, ◌Draft, negotiate and control the issuing of contracts with the advice of local lawyers, ◌Maintain accurate registers of the assets and property of the mission and ensure, ◌Compile accurate, regular and timely financial and narrative reports for Islamic Relief and for donors, ◌Necessary logistic arrangements are in place for implementation of projects in the country.

This is a progressive career with Islamic Relief Pakistan. I started as Finance Officer in field office (Neelum Valley) Feb 2006 till Dec 2008. As a finance officer I also managed some administrative & HR related assignments at field office level in addition to my core responsibilities. Later on, from January 2009 till July 2010 worked as finance officer at Regional office Muzaffarabad AJK where I was responsible for managing day to day operational function of finance and also helped Senior Finance Officer in reviewing reports received from field offices. In July 2010 I was selected as Senior Finance Officer for AJK Region. Senior Finance officer is a regional level position to provide leading role in finance department to ensure compliance with IR & donor guidelines. Prime responsibilities as Senior Finance officer were as below: 
o   Maintain and implement the financial control procedures of Islamic Relief Pakistan in the area.
o   Leading of team of finance Officers based in field offices
o   Review the reports submitted by the Finance Officers
o   Monitor the financial transactions so that they are in agreement with the donor guidelines and IR Policy & Procedures
o   Preparation of Monthly financial reports for the projects in the area.
o   Budget Preparation for the projects being executed in the area.
o   Manage an effective system to control the budget utilization.
o   Preparation of Projected cash flows for the projects in the area in consultation
o   with the project managers
o   Participate in Procurement committee meetings as member
o   Member of Area Management team
Coordinate with the auditors for execution of statutory audit in the region