Headquartered in Mansehra, Saibaan is a national-level organization working in the Khyber Pakhtunkhwa (KP) province of Pakistan. Over the years, SAIBAAN developed a strong partnership with national and international donor agencies to improve the quality of life of the area\\\'s people.  Play a key role in supporting program effectiveness and efficiency by providing comprehensive day-to-day operational support to the field and each functional area, including but not limited to contract compliance, reporting, human resources, finance, procurement, logistics, IT, and securityRespond to operational inquiries from the field and coordinate with the CEO and senior Program Manager on program decision makingEnsure organization registration renewal and projects NOCs remains compliant with donor/Government requirements.Manage and regularly update project budget and expenditures and coordinate with Head office and field office teams to ensure adherence to contract budget, burn rate, and spending commitmentsApprove project expenses and ensure compliance to contract and regulations.Review and approve monthly field expense reports and monthly invoicesRespond to Project team requests for clarifications, memos, and assist with backup documentation for submission of monthly invoicesLead the process for opening/closing of bank account and ensure project has sufficient bank account signatories and funding for project operationsEnsure field personnel adhere to Field Office Administrae Operations Manual and other field polmanuals update policies/manuals as needed.

“The health system in the target Province is resilient enough to cope with the COVID situation and fully equipped to meet the health needs of the target area population”.

Selection of Covid-19 worse affected area and health facilities for project interventions.
Meetings with relevant DHOs and Hospital heads for their needs to cope up the worse effects of covid-19
Guide staff during assessment of health facilities to properly cater the need of hospitals
Coordination with care international for provision of medical equipments, PPEs and Wash kits according to the need of hospitals and DHQs.
Plan activities with Saibaan’s Projects/Sections/ to implement as per Care International work-plans.
Guide teams of doctors during conduction of IPC (infection prevention committees) manual designing and trainings.
Guide teams during designing of IEC Material and Health and Hygiene manual for awareness sessions on covid-19.
Provide support team during soap and sanitizer making trainings.
Guide and support the project team as a whole to identify results, targets and indicators for effective and efficient and implementation of prject in the field.
Ensure participatory M&E at the community level.
Take lead in regular review of the project progress and performance on quarterly, six months and on annual bases. Provide support to project teams/sections to prepare periodic reports and documents.
 
Ensure  timely submission of reports, statistical abstracts and other information on donor and Work closely with RME section at head office; assess performance of the Reporting and M&E Systems.

Educate A Child Project Funded by UNESCO, (AJK Region)      

“The overall objective of the project is “to supplement the efforts of the Government of AJK in improving the quality of girls’ and Boys’ education by strengthening the local institutions and improved educational environment”.
Girls’ Right to Education Program Funded by UNESCO, (AJK Region)
“SAIBAAN in collaboration with UNESCO launched the Girls’ Right to Education Program (GREP) in 2015 in three districts of AJK. The program was basically aimed at supplementing the efforts of the Government of AJK in improving the quality of girls’ education by strengthening local institutions and improving the educational environment”
Project Manager (in both projects)

Led a team of professional staff (program and Operation) and accessed 255 primary schools and 797 early grades Teachers of the project school for their continuous professional development.
Developed strong collaboration with education department for smooth implementation of project. As a result of excellent working relationship with education department officials, completed teachers training on ABL & MGT and achieve 100% results in terms of participation and attendance.
Progress Review meetings with donor & Education department, sharing field experiences, learnings and progress against set targets.
Actively liaised with Saibaan Head office team for guidelines, discussion, target setting, program execution, reporting and need based support. Function in close collaboration with district administration, law enforcement, and intelligence agencies to implement program.
Lead community engagement activities, completed all tasks in a timely manner, and received appreciation from higher management.
Demonstrated fair and transparent management of Logistic, HR, Admin and security related affairs and meet SOPs and Compliance.

 

Supervision of five district offices and one unit office
Supporting the Senior Program Manager in managing program activities
Participating in the determination of organizational policies regarding issues such as participant eligibility, program requirements, and program benefits
Direct activities of professional and technical staff and oversee the administrative procedures to meet objectives of the program set by the top management
Evaluate the work of staff and volunteers in order to ensure that programs are of appropriate quality and that resources are used effectively
Providing assistance to program in developing and implementing Social Mobilization strategy, standard operating procedures (SOPs) and training modules for technical backstopping of staff
Providing technical assistance to program in monthly, quarterly and annual strategic planning and budgeting
Providing assistance in designing/arranging and conducting sessions, trainings, workshops and meetings for staff, and the partner organizations
Research Study on Women involvement in Developmental Activities in terms of their Empowerment
Monitoring visits within and outside the organization to monitor SM activities in the field
Conduct POMM exercises to analysis the maturity of VDOs/CBOs/VOs

AAWAZ Program (Strengthening Voices and Accountability in Pakistan) funded by DFID through DAI). June 2013 – May 2015
“This program is jointly adventure of five organizations namely 1.Sungi 2. SPO 3.SAP-PAK 4. SDPI and Aurat Foundation. DAI is the lead organization. The whole project activities were made by seeing strengthening voices of excluded groups and Accountability of service providers”
Zonal Program Coordinator ( District Manserha, Haripur, Abbottabad)

Complete adherence of Sungi vision, mission, strategic objectives and policies at all levels, and suggest/recommend changes for efficient and effective system development.
Organize Meetings, seminars, press conferences, dialogues, forums for effective policy and legal framework formulation and implementation to promote people’s friendly institutional and legal arrangement to protect vulnerable groups especially women on community issues and Sungi’s national level advocacy initiatives sharing with Sungi partners at field level.
Build linkages with communities, GLAs, LGIs, Forums and CSOs for coordination and promotion of policies and practices at District level.
Plan activities with Sungi’s Projects/Sections/Zone to implement as per AAWAZ work-plans.
Guide and support the project team as a whole to identify results, targets and indicators for effective and efficient and implementation of Sungi\'s program in the field.
Ensure participatory M&E at the community level.
Take lead in regular review of the project progress and performance on quarterly, six months and on annual bases. Provide support to project teams/sections to prepare periodic reports and documents.
Provide support to supervisor for timely submission of reports, statistical abstracts and other information on time. Working closely with RME section at head office; assess performance of the Reporting and M&E Systems.

Sungi Strategic program (SSP-III) Empowering the marginalized for social change Funded by PPAF 

Provide leadership to Zonal Office team for the implementation of Program/projects.
Ensure development, planning, implementation and management of as per Sungi Strategic Program needs of overall Zonal Office;
Submit monthly/quarterly/semi-annual/annual reports as per agreed reporting formats to Regional Coordinator and Sections;
Responsible to supervise, guide and coordinate with Program/project , Finance & Admin, Support team including  consultants engaged for and against specific assignment;
Build linkages with CSOs, GLAs, LG and other stakeholders for better program(s)/projects implementation

Women Led Total Sanitation Project (Water & Sanitation Improvement in Urban Informal Settlements through Gender Mainstreaming and Empowerment of Local Authority funded by UN-Habitat)                                                                       
This project was jointly adventure of three organizations namely 1.Sungi 2. Saibaan 3.Children First. Sungi is the lead organization. The whole project activities were made by seeing gender perspective.

Develop, plan, direct/implement, supervise and manage overall Project functions
Support in designing baseline survey, data collection and analysis of information
Assist in developing monitoring tools with consultation of all stakeholders
Develop linkages between community and line departments
Assist in preparing project’s progress reports as per compliance with the donor’s requirements.
Develop effective and functional relationship with other actors working on gender perspective/ issues in order to mobilize support for advocacy activities.

Humanitarian Assistance to Conflict-Affected Internally Displaced Persons (IDPs) Outside the Camps in Mardan District of North West Frontier Province (NWFP), Pakistan Funded by Diakonie International)  

Managed Humanitarian IDPs Assistance project to improve health and hygiene conditions and Food security of targeted Families.
Monitored budget / expenditure and report variances to the program Coordinator in a timely manner for proper planning and adjustment.
Supported, trained, advised the field teams facilitators whose roles are to mobilized and help in a day-to-day implementation of health, education and distribution activities in a given location.
Documented all Progress, Challenges and Learning for future implementation of similar project and accountability.
Represented Sungi in coordination’s meeting. Worked closely with the District Local Government structures (Social Welfare) and camp structures.

Designed zonal Annual work plan with budget segregation.
In collaboration with the Finance Officer assessed the budget expenditure against annual work plan
Conducted monthly and quarterly Review and planning workshops.
Assisted field staff in conducting different zonal level activities.
Prepared field implementation plans (FIPs) for field staff for their daily activities.
Prepared village and UC level profiles.
Facilitated in Area development Plans preparation.
Conducted field visits to monitor different field level activities and projects.
Prepared monthly reports and Quarterly reports of progress.

Implemented organizational programs i.e. Good Governance, Micro-finance & Enterprise Development, Natural Resource Management, and Human Resource Development in fields through community mobilization by using PRA tools.
Established Village Committees and prepared the village profiles.
Established of Area Coordination Council (ACC)at Union Council Level
Conducted regular Meeting at Village and union council’s Committee Level.
Prepared Village Development Plan and Area Development Plan at Union Council level.
Provided assistance to VCs and ACCs (Union council level Committees) in establishing productive linkages with Line Departments and NGOs and maintain regular follow up.
Assisted credit staff in promoting rural credit, assisted VCs (village committees) in credit operations and operating savings accounts in local banks.
Promoted internal lending through capital formation at local level.
Motivated community members to initiate activities on self-help basis and conduct POMM excercises.
Trained the community members in Community Management Skills and VC Record Keeping.
Conducted  Accountability Forum at area level
Implemented  ERRA’s Capacity building program in selected union councils
Documented & reported Daily activities