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Purchaser
­ Reception of all purchase requests from team members for the week ahead.
­ Check the Local Purchase: quantity, price, request delivery date and project.
­ Ask for 3 quotations for all Local Purchases above 80,000 RS.
­ Collect and provide receipts and invoices without delay for the goods purchased.
­ Check if the receipts/invoices are properly filled in, following recommendations of Financial Department: name + address + stamp of the supplier, correct prices and verification of the total, clear description of the goods in English, number of the Local Purchase, final destination of the goods.
­ If not done from the suppliers, pack the goods in a professional way, and make it ready to be transported.
­ Report on a daily basis to the Log-Supply, what is outstanding, what is finalised, what makes problem or delay.
­ Make sure that the price lists and supplier lists are up dated on monthly bases.
­ Deliver to the Financial Controller all the receipts and/or money balance at the end of the working hours.
­ Check the quantity and quality of goods before purchase, in case of confusion inform supply officer before finalizing with supplier.
­ All the goods purchase should be according to MSF standard.

Store keeper
­ Responsible for reception and record keeping of the goods purchased locally or ordered from the capital.
­ Check the quality and the quantity of the received items according to the delivery and what is defined on the Project Order. Give feedback to the Log-Supply.
­ Follow the appropriate MSF logistics procedures (Project orders, packing list, waybills etc).
­ Responsible for the stock rooms; orderly installation of goods, elevated from water or other harmful elements, maintain control of rodents and insects. Maintain stores in a nice, clean, accessible manor.
­ Keep updated stock cards at all times and have labels in front of each item, organized by family.
­ Responsible for the security of the stock.

- Prepare the monthly roster according to the 24 hours shift, 208 working hours ceiling.
- Arrange the replacement of watchmen on leave and for any others reason within the watchmen pool,
and request for daily worker only on real need and after approbation of administration.
- Be the link between administration and watchman staff.
- Plan correctly the annual leave of the watchmen to avoid any accumulation of the untake leaves.
- Organise monthly meeting with watchmen.
- Share with the watchmen about the internal regulation, internal memo and any other information
from administration.
- Be sure that watchmen are doing their duty according to their JD and the MSF regulation.
- Make written report to the administration about any problem regarding watchmen (no respect of JD,
problem of behaviour, problem of respect of MSF chart and standards....),
- Make written report automatically any incidents (stealing, robbery, etc...) to administration or Fielco or
Fielco assistant.
Security: In collaboration with SFP he monitor the security risk and participate to the security plan
implementation,
Training: In collaboration with SFP he train the watchmen about the security guidelines and policies,
and in collaboration with Admin Assistant, he train the watchmen regarding the administrative
guidelines and policies.
Management: accountable for all the materials given to watchmen and make periodic inventory for
logistics department all materials given to watchmen MSF jackets, lamp, hot jacket,).
- Once a week surprise visits during night and make a report about it and give it to the supervisor.