Store Supervisor

Administration Manager
Department: HR/ Administration
Reports To: MD & Chief Executive Officer
Summary:
Reporting to the MD & CEO, the Administrative Manager is the first point of contact for all staff and guests. The Administrative Manager is responsible for creating an engaging office environment and positive interactions with all visitors and staff. The Administrative Manager works within company policies and procedures to oversee the day to day administrative operations. The Administrative Manager works actively, internally and externally with the out-source vendors to ensure that the organization’s Production, Planning, Stores, Finance, IT and Human Resources needs are met. The Administrative Manager assists with preparation of the payroll and with personnel administration. The Administrative Manager assists the MD & CEO in preparing for the Board of Directors, HOD and other governance meetings. Ultimately, the Administrative Manager is responsible for assuring that the organization has the administrative support necessary to conduct its business and fulfill its mission.

Essential Duties and Responsibilities:
Administrative:
• Provide a comprehensive range of high quality administrative support within the office to ensure that all aspects of the day to day activities operate efficiently and effectively.
• Perform and supervise general office activities, such as greeting visitors, filing, photocopying, faxing, processing outgoing and incoming mail, routing and screening all incoming calls, and distributing messages to appropriate team members.
• Ensure that conference rooms, meeting rooms and reception areas are ready for meetings.
• Oversee the preparation, analysis, negotiation, and review of contracts related to purchasing materials, supplies, products, or services.
• Provide or oversee centralized operations and procedures of services for the agency.
• Plan and coordinate staff development and monthly agency-wide staff meetings.
• Create and maintain effective internal controls for equipment inventory.
• Create a friendly, welcoming and supportive environment for all staff.
• Work as an effective member of the team, supporting HR and other members of the team.
• Work within the company aims, objectives and ethos.
• Maintain and safeguard company records.
• Manage the organization’s office and storage space. Perform as liaison with varies vendors, providing maintenance, security, and other occupancy services.
• Works with management team and staff to update and maintain Company website / advertising.
• To maintain and manage the office diary.
• To ensure information on notice boards is appropriate, up to date and displayed effectively.
• To operate and maintain (electronic and hard copies) an effective system for filing of all documents, ensuring that all legal data record requirements are maintained.
• To undertake the role of First Aider, & to take the lead on all health & safety issues.
• To meet and greet all visitors to the office with a friendly and professional approach.
• To order and maintain stationery and office supplies.
• To ensure that the building is clean and tidy at all times.
Human Resource:
• Collect/approve all timecards & payroll information from company employees, & transmit to payroll.
• Distribute payroll and employee reimbursement checks.
• Assist employee / managers with personnel issues and administration of personnel policies.
• Conduct new employee orientation, and exit interviews, forward employee materials to HR.
• Assist HR in recruitment process.
• Maintain Employee personnel files.
Finance:
• Assist Production Manager / Directors preparing and maintaining contract requirements.
• Develop external relationships with appropriate contacts, with Suppliers, Vendors, & Advertising Agencies.
• Code vendor invoices and employee expense reimbursement forms and transmit to Accounts Depart.
• Review and approve weekly payable for processing.
• Prepare month end program reports for office equipment and send to Accounts Department.
• Assist Accounts department in preparing monthly grant invoices.
• Assist the MD / CEO in providing staff support to the Board of Directors and committees.
• Assist the CEO to organize funding raising events and receptions.
• Complete Claim Exemption form for MD/CEO signature on annual basis (Property taxes exempt form).
• Perform other duties as assigned.
• Support the top management (also Production and Operations).

Knowledge, Skills and Abilities:
• Ability to understand and analyze financial data.
• Ability to present information in a consistent, organized and accurate way.
• Ability to communicate and work effectively with staff, the Board of Directors, and the public.
• Ability to work in a self-directed, organized manner.
• Good working knowledge of office procedures and office management.
• Excellent ability to effectively communicate in both a verbal & written manner (director & above level).
• Excellent telephone receptionist skills with a thorough knowledge of telephone etiquette.
• Ability to understand technical instructions.
• General background and knowledge in accounting procedures.
• Excellent computer software skills – Microsoft Office (Word, Excel and Access), email & electronic calendar (Outlook).
• Effective problem solving and negotiating techniques.
• Ability to function independently in a multi-task environment, as well as part of a team.
• Ability to show flexibility in response to change and accommodate new methods and procedures.
• Knowledge of human resources concepts, practices, policies, and procedures
• Disciplined and able to maintain confidentiality

Administration Manager
Department: HR/ Administration
Reports To: MD & Chief Executive Officer
Summary:
Reporting to the MD & CEO, the Administrative Manager is the first point of contact for all staff and guests. The Administrative Manager is responsible for creating an engaging office environment and positive interactions with all visitors and staff. The Administrative Manager works within company policies and procedures to oversee the day to day administrative operations. The Administrative Manager works actively, internally and externally with the out-source vendors to ensure that the organization’s Production, Planning, Stores, Finance, IT and Human Resources needs are met. The Administrative Manager assists with preparation of the payroll and with personnel administration. The Administrative Manager assists the MD & CEO in preparing for the Board of Directors, HOD and other governance meetings. Ultimately, the Administrative Manager is responsible for assuring that the organization has the administrative support necessary to conduct its business and fulfill its mission.

Essential Duties and Responsibilities:
Administrative:
• Provide a comprehensive range of high quality administrative support within the office to ensure that all aspects of the day to day activities operate efficiently and effectively.
• Perform and supervise general office activities, such as greeting visitors, filing, photocopying, faxing, processing outgoing and incoming mail, routing and screening all incoming calls, and distributing messages to appropriate team members.
• Ensure that conference rooms, meeting rooms and reception areas are ready for meetings.
• Oversee the preparation, analysis, negotiation, and review of contracts related to purchasing materials, supplies, products, or services.
• Provide or oversee centralized operations and procedures of services for the agency.
• Plan and coordinate staff development and monthly agency-wide staff meetings.
• Create and maintain effective internal controls for equipment inventory.
• Create a friendly, welcoming and supportive environment for all staff.
• Work as an effective member of the team, supporting HR and other members of the team.
• Work within the company aims, objectives and ethos.
• Maintain and safeguard company records.
• Manage the organization’s office and storage space. Perform as liaison with varies vendors, providing maintenance, security, and other occupancy services.
• Works with management team and staff to update and maintain Company website / advertising.
• To maintain and manage the office diary.
• To ensure information on notice boards is appropriate, up to date and displayed effectively.
• To operate and maintain (electronic and hard copies) an effective system for filing of all documents, ensuring that all legal data record requirements are maintained.
• To undertake the role of First Aider, & to take the lead on all health & safety issues.
• To meet and greet all visitors to the office with a friendly and professional approach.
• To order and maintain stationery and office supplies.
• To ensure that the building is clean and tidy at all times.
Human Resource:
• Collect/approve all timecards & payroll information from company employees, & transmit to payroll.
• Distribute payroll and employee reimbursement checks.
• Assist employee / managers with personnel issues and administration of personnel policies.
• Conduct new employee orientation, and exit interviews, forward employee materials to HR.
• Assist HR in recruitment process.
• Maintain Employee personnel files.
Finance:
• Assist Production Manager / Directors preparing and maintaining contract requirements.
• Develop external relationships with appropriate contacts, with Suppliers, Vendors, & Advertising Agencies.
• Code vendor invoices and employee expense reimbursement forms and transmit to Accounts Depart.
• Review and approve weekly payable for processing.
• Prepare month end program reports for office equipment and send to Accounts Department.
• Assist Accounts department in preparing monthly grant invoices.
• Assist the MD / CEO in providing staff support to the Board of Directors and committees.
• Assist the CEO to organize funding raising events and receptions.
• Complete Claim Exemption form for MD/CEO signature on annual basis (Property taxes exempt form).
• Perform other duties as assigned.
• Support the top management (also Production and Operations).

Knowledge, Skills and Abilities:
• Ability to understand and analyze financial data.
• Ability to present information in a consistent, organized and accurate way.
• Ability to communicate and work effectively with staff, the Board of Directors, and the public.
• Ability to work in a self-directed, organized manner.
• Good working knowledge of office procedures and office management.
• Excellent ability to effectively communicate in both a verbal & written manner (director & above level).
• Excellent telephone receptionist skills with a thorough knowledge of telephone etiquette.
• Ability to understand technical instructions.
• General background and knowledge in accounting procedures.
• Excellent computer software skills – Microsoft Office (Word, Excel and Access), email & electronic calendar (Outlook).
• Effective problem solving and negotiating techniques.
• Ability to function independently in a multi-task environment, as well as part of a team.
• Ability to show flexibility in response to change and accommodate new methods and procedures.
• Knowledge of human resources concepts, practices, policies, and procedures
• Disciplined and able to maintain confidentiality

Logistics Administrator job description
Post this Logistics Administrator job description template on job boards and careers pages to attract qualified candidates. Post Now on Job Boards

Logistics Administrator responsibilities include:
Planning shipments based on product availability and customer requests
Tracking orders to ensure timely deliveries
Preparing shipping documents (like invoices, purchase orders and bills of lading)
Job brief
We are looking for a Logistics Administrator to help run our warehouse efficiently and according to safety guidelines.

Logistics Administrator responsibilities include supporting all supply chain procedures, from coordinating deliveries to managing shipping documentation. To be successful in this role, you should be well-organized and understand the order fulfillment cycle.

Ultimately, you will ensure our customers receive the right orders on time.

Responsibilities
Plan shipments based on product availability and customer requests
Track orders to ensure timely deliveries
Prepare shipping documents (like invoices, purchase orders and bills of lading)
Coordinate our supply chain procedures to maximize quality of delivery
Schedule shifts for our drivers and warehouse staff
Maintain updated records of orders, suppliers and customers
Oversee the levels of our warehouse stock and place orders as needed
Provide information to customers about the status of their orders

Responsible for end to end recruitment of candidates for all the companies under the
group and mobilization local and overseas recruitment.
Complete handling including coordination with the camp staff and issuance of beds
and other required items with issuance of relevant letters
Complete management/monitoring of catering services along with the assurance to
the management that quality food has been provided to the employee in camps.
Reporting to GM Administration about the staff accommodation & requirement
related to Camp/Flat/Villas management
Arranging and managing the materials from the purchase till its deployment in the
camp including the steps from requisition, LPOS till deployment
Managing the MIS based attendance reports to give feed back to the senior
management about the abnormalities. Involved in payroll activities for00 employees.
Complete handling coordination with Maintenance, Sewerage, Cleaning & Pest
Control companies related to camps maintenance and sewerage collection.
Coordinating with Dubai Municipality & Labor Ministry Inspectors related to Camps
/ Flats / Villas inspections and all other requirements

To overview production and processing of planned shipments.
Relationship marketing and retaining of accounts.
Preparing monthly targets and quarterly sales forecasts.
Preparation of reports and submitting to the management.
To organize achievement of departmental objectives for a given time period.

To supervise daily task force meetings, to minute all tasks for implementation.
Developing leads and prospecting in U.A.E market.
Monitoring and reporting sales for existing and annul projection for U.A.E market.
To assist line manager in organizing exhibitions, products samples, designs & related
business development activitie

Handling Cash on daily basis and preparation of Inventory on monthly basis.
Preparation of Reports and submitting to the Management.
Attending Monthly Staff Training & discussion with Management.
To organize, maintain and update Outlet.
(2000 2001) Karachi Sheraton Hotel & Towers.