Projects funded by UNHCR, UNOCHA & WHO, Concern Worldwide and IRC (Shelter, Health, social awareness projects in KPK)
Management of logistics and procurement section ensuring smooth procurement as per organizational procedures and supply of procured items to required destination. Successful completion of more than 15 projects
Details responsibilities included;
 Carry out procurement of goods and services in accordance with organizational rules and regulation
 Prepare bid documents and publishe tenders in the print media, receive bids and proposals from vendors, consulting firms and individual consultants, ensure tender opening protocols as per EHSAR Foundation’s guidelines.
 Process requisitions, procurement orders and contracts
 Prepare financial evaluation of tenders and support the technical evaluation process jointly with the concerned project staff
 Support the negotiation process with the supplier, consultants and firms jointly with the project
 Accept goods and ensure that the receipt is documented and goods revived checked appropriately.
Checks goods invoices, goods inwards receipts and other (delivery) papers and payment instruction.
 Arrange safe transfer of goods to their destination, verification and archiving of all delivery documents
Advertising in local print media as required.
 Execution and monitoring of framework agreements.
 Provide efficient support and ensure success of the overall procurement & logistics activities, while providing efficient utilization of resources in accordance with organizational procedures
 Maintain procurement processes that ensure project’s effective ability to procure and deliver quality goods and services to the requesting offices, ensuring fairness in transparent bidding processes and effective competition, as well as best prices and best value for money in all procurement and logistics activities
 Ensuring proper maintenance of assets, office premises, safety & security of other equipment
 Oversee, and co

Operations management of post flood project (PSFRP) at province (Punjab) with five field offices. Icludes financial management, logistics, procurement, security and human resources. Main responsibilities include:
Financial Management
 Supervision of provincial finance unit and auditing of financial records
 Preparing provincial budget and cash forecasts
 Plan and monitor financial resources at provincial level and submit periodic financial report to country office
 Carry out financial audit at field offices
 Full compliance with UNHABITAT rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework
 Ensure best HR practices are implemented and staff are managed effectively
Provision of efficient procurement, administrative and logistics services
 Supervision of project procurement process
 Ensure the proper documents are in place for auditing and provide guidance and training to field procurement team
 Ensure proper inventory management system in place to track UN assets
 Responsible for coordinating meetings and respective arrangements (booking of the conference room and other necessary arrangements like accommodation of participants, food arrangements, transportation, etc.
 Record of the national and international staff address book and telephone inventory
 Responsible for the travels arrangements (security clearance, logistics and accommodation) for local and international staff
 Supervision of operations assistants, support staff, drivers, security guards.
 Drafting routine correspondence to respond to enquiries in respect to relevant administrative matters
Human resources Management
 Oversee HR activities at provincial level and coordinate with country office in managing staff contracts, and performance managements
Perform the duty as area security focal point
 Represent UNHABITAT in ASMT meetings and disseminate timely provincial security adviso

(Worked in Abbaspur, Forward Kahuta and Rawalakot)

Operations management of kashmir post earthquake project in rehabilitation phase. Icludes financial management, logistics, procurement, security and human resources. Served in 03 different field offices.
Main responsibilities include:
 Ensure the adherence to UN-HABITAT Financial and Admin related policies in the project
 Prepare and maintain monthly advances and financial reports and keep a track of all funds released by the Project
 Prepare necessary documentation for at the end of each month as per UN-HABITAT financial procedures
 Maintain project petty expenses and ensure entries in petty cash register, maintain general ledger to keep record of project accounts
 Manage inventory for both expendable and non-expendable project items
 Maintain an accessible filing system in the project relating to Project
 Act as focal person for security issues
 Manage with all administrative and logistical arrangements for meetings, workshops conferences; and missions
 Perform any other related duty as and when required by the higher management
 Prepare Cash forecast, expenditure journal, petty cash vouchers and Cash reconciliation & procurement of goods.
 Ensuring accurate and complete accounting, financial and logistics reporting and internal control systems
 Management of Assets, material, personnel, as well as facilitation of procurement
 Manage the security systems of office like security cameras, CCTV systems, and supervision of security guards
 Regular participation in DSS security meetings in regional offices
 Have security clearances from DSS and local administration for national and international staff by close coordination

Kashmir post earthquake emergency relief project; Logistics arrangements, distribution of NFI and Shelters, supply of relief items and shelter material to earthquake hit population

Detail Responsibilities:
 To coordinate with other NGOs, Local Authorities, Military and Transporters for smooth delivery of services to effected population
 Arrrangement and administration of vehicles on daily basis for transportation of non-food items and shelters material to the effected population
 To supervise and coordinate with staff as necessary to meet objectives
 Procurement of materials, supplies and services as directed by management
 Upkeep and setup of Medair base as directed by project manager
 Completing reports as necessary for Medair to include stock control reports, logistics and vehicle maintenance
 Preparation of daily, weekly, bi-weekly and monthly stock reports to be submitted to field and head office
 Overall administration of office and warehouse
 Organizing transport of materials to distribution sites in accordance with program plan (including supervision of casual labor, coordination of transport to distribution sites)
 Maintain good communication with Medair management regarding work accomplished and any issues or problems that arise

A freight forwarding and logistics service provider;
Main responsibilities include:
 Record keeping of Import and Export Clearance Bills on accounting software
 Correspondence with Embassies, International Organizations and other clients regarding outstanding payments & receipts
 Preparation of Reconciliation statements of Bank Accounts of Company
 Preparation of Invoicing/Billing
 Preparation of Payable and Receivable Statements
 Preparation of payroll, wages and overtime sheets
 Import/Export Documentation
 Overall management of accounts in the organization and cash handling