Alhamdulillah I have characteristics which every organization wants in its employee.
I am working here in Services section of Payable.I am working on Oracle.My major duty is to book invoices and prepare payments. Following duties.
· Booking imports clearing agents invoices.
· Adjusting advances of clearing agents like I.S logistics, Karachi bills, and other shipping agents.
· Booking purchasers invoices like (any repair service which is provided by other, individual or company).
· Verification of NTN and CNIC from FBR Site regarding active and inactive status of party.
· Booking travelling services invoices of MD and of other department's heads.
· Booking prepayments of import PSID and CESS duties.
· Also verify import from HS code either listed in EOU or Not.
· Coordinate with import export, marketing and purchase department regarding their payments corrections or other discrepancies.
· Preparing debit memos of different suppliers as per direction of incharge.
· Dispatching debit memos to parties and to tax department for sales tax adjustment if any.
· Booking prepayments regarding imports clearing agents and shipping parties as per import department requirements.
· Booking ice bill after verify it from contract in the absence of colleague.
· Preparing cheques of all above mention invoices in the absence of Colleague.
· Clearing payments from internal audit department.
· Dispatch cheques to parties as received from finance department after signing from signatories.
· Preparing Opening of new suppliers forms whenever is need.
· Preparing PSO RTGS for diesel and patrol payments of MTML VEHICLE, TRANSPORTS and UZ Traders.
· Booking transporters invoices (after complete verification from contracts) In the absence of colleague.
· Prepare Pay order in the name of Pakistan railways as per the requirement of MPPL purchaser.
· Booking any other invoice or prepare payment as per direction of in charge.
· Verify fuel and diesel rates from PSO website.
· Scan and attach all invoices payments vouchers and cheques receiving with payable and payments.
· Maintain file of cancelled cheques.
· Preparation of monthly sales tax returns data for services type payments.
· Booking DHL invoices after complete verification from contract.
· Booking Utility bills.
· Booking washing contractors bills after verification from contract.
· Booking coal Shifting contractor invoices once in a month.
My job description are 1) hiring and firing2) attandance3) payroll management4) new employees data entering5) email to other departments regarding new hiring6) job ad creation7) posting of ad on different websites8)scheduling for interviews9)booking of hotels10) booking of tickets11) documentation
Handling Payable Module:
Booking Invoices pertaining to Suppliers' of NEXT Pharma
Verification of invoices as per PO and GRPO
Verification of NTN of Suppliers for the purpose of Tax Calculation
Reconciliation of Ledgers with respective Vendors
Liason with Procurement Dept. for Reconciliation of Inv, PO, GRN
Posting of AFG Expenses in SAP
Prepare Bank reconciliation statements
Helping in entering Discount claims in customer ledger
Helping in entering receipts
Booking of accruals on monthly basis
Prepare Withholding tax data in Excel
Data Entry and Audit of Scholarships Forms