Manage the administrative activities the overall organization so that administrative staff, equipment, supplies and other resources are used effectively and economicallyBudget and asset management - prepare annual budgets, monitor and control expenses, check and approve voucher.Manage the day to day operations of a variety of office services to ensure the organization\'s administrative needs are met. These activities may include copy services office supplies administrative assistance records management fleet management cleaning and maintenance services creation services facilities management reception and communication systems.Liaise with managers to ensure office administration policies programs and activities are appropriate for their needs .Implement and maintain document control processes and procedures.Develop and maintain the Document Management System.Manage all flows of documents either in electronic form or on paper support.Maintain and manage electronic and hard copy documents as required.Process incoming documentation (registration in the database, internal distribution, archiving)Prepare, compile and sort documents for data entryCheck source documents for accuracyVerify data and correct data where necessaryObtain further information for incomplete documentsUpdate data and delete unnecessary filesmaintain logbooks or records of activities and tasksrespond to requests for information and access relevant filescomply with data integrity and security policiesMaking Employees RF ID Cards.Making Shipping Lines, Agents & Vendors staff cards.Making Gate Pass. Maintain all contractual Staff attendance & Data Record. Manage Access Control System through IT.

Arrange & Supervise Companys Dinner and Functions. Arrange Meetings and receive Delegations and Foreigners Visitors.Supervision Janitorial Staff & makes rounds the Terminal. Checking & verifying the Purchasing Bills.Handle Employees Fuel Cards. (PSO & Shell).Maintain Companys Vehicles & Records.Maintain Admin Staff Personnel Files.Daily maintain Admin Staff Attendance record.                      Employees Medical Corresponding.Responsible to negotiate services agreements with vendors.Looks after administrative affairs of the Office.