Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.
 Greet and welcome guests.
Answer questions and address complaints .
Answer all incoming calls and redirect them or keep messages .
Receive letters, packages etc. and distribute them .
Prepare outgoing mail by drafting correspondence, securing parcels etc.
Check, sort and forward emails .
Monitor office supplies and place orders when necessary Keep updated records and files.
Take up other duties as assigned (travel arrangements, schedules etc.) .
Meet & greet all the visitors/staff upon their arrival at the office in an effective, kind and professional manner and direct them to the relevant department.  Schedule appointments and maintain appointment diary for Higher management either manually or electronically

                       Responsibilities and Job Description:
 

Conduct regular field visits as per approved travel plan with the expectation to spend around 90% of their time in the field. 
Coordinates with Provincial Filed Coordinator and conduct field monitoring of the implementing partners (different departments for which third-party is providing funds for projects).
The Field Monitors will move in their earmarked geographic area. However, each of the field monitor can be asked to work in any district in the province.
Field Monitor will follow the checklists prepared in coordination with third-party and will report back daily (or as agreed with third-party) to Monitoring & Reporting Officer and Provincial Field Coordinator with findings, as per the approved schedule of reporting and field visits. 
The field monitors will be deployed in the field in form of teams with each team comprising preferably a male and a female member. Each team will be earmarked geographic/thematic area for working in consultation with supervisor for this assignment.
Field Monitor will not be permanently district/program restricted and will move across the districts as and when required, according to the need of the program. 
The key output of field monitoring will be duly filled checklists that will be shared with related programme staff for review and follow up. Field Monitor will also arrange video and audio recording of key events in the field, evidence of development interventions, gaps/issues in the programme activities and perceptions of the beneficiaries and key stakeholders regarding the overall programme. 
All the data will be submitted to PFC & MnRO in the office and no one will be allowed to keep personal backups. Stealing the information, transmitting the information else then the communication hierarchy will be considered a criminal offense under the cybercrime act.

Field Monitor will religiously follow the given checklist in their full honesty and will not interfere in any financial checks/transactions of the Implementing Partner 

Support the deputy Secretary in clerical matters.  manage incoming requests in a timely and professional manner  Communication with attached in and out branches of social welfare and women Development.  Research and provide high quality briefing and advice for the Secretary.  identify solutions to issues raised to the Secretary, preempting these in advance where possible  Act as a point of contact and conduit to ensure activities are coordinated and joined up across the department.  provide secretariat support where appropriate 

Roles & Responsibilities




Participate in ToIFM and conduct field monitoring visits as per given target




Monitor; watch, observe document and report field activities without interfering field work of teams




Well versed with the importance of polio vaccination and training for quality data collection




Have comprehensive knowledge of Sampling methodology of PCM




Record pictorial evidence of monitored activities as MOVs




Report progress of activities to his/her coordinator on daily basis




Travel anywhere in his/her assigned field area (if required)




Ensure that fair data collection is happening on ground




Provide feedback after each assignment




Record best practices from field




Arrange vehicle for field visits as per protocol




Ensure confidentiality during entire course of validation exercise




Maintenance of daily field expanses & financial Closing through booklet




Maintain excellent working relationship




Should be well versed with the android-based platform & applications




Should have on hand command on Google applications like G-Forms, G-Drive, etc




Should have excellent report writing skills and can use MS Office applications, i.e. Word, Excel and Power point etc.




Should have his/her personal laptop for use during assign period

 Focus Groups Discussions (FGD\'s) through community and stakeholders

Inspired each and every team member to perform and produce their best.
Determined the duties and responsibilities of individuals in a team.
Analyzed the individual performance of each team member and motivated them to perform even better.
Organized training workshops to improve the performance of the members who were lagging behind in terms of performance.
Analyzed the assigned projects and distributed tasks to the members as per their area of expertise.
Reported any problem or fault in the project to the project manager or supervisor.
Offered solutions to the top management regarding project-related queries.

Focus Groups Discussions (FGD\'s) through community and stakeholders
Inspired each and every team member to perform and produce their best.
Determined the duties and responsibilities of individuals in a team.
Analyzed the individual performance of each team member and motivated them to perform even better.
Organized training workshops to improve the performance of the members who were lagging behind in terms of performance.
Analyzed the assigned projects and distributed tasks to the members as per their area of expertise.
Reported any problem or fault in the project to the project manager or supervisor