1. Petty Cash & Financial Management

Responsible for day-to-day management of petty cash including classification, recording, reimbursement, and disbursement of expenses for both project and office operations.
Ensure accuracy and completeness of financial transactions with supporting documents in line with company’s financial policies and internal controls.
Maintain up-to-date petty cash registers and submit regular reports to the finance department.
Ensure all procurements are made at competitive market prices and verify vendor quotations accordingly.
Oversee financial compliance and transparency in all project-related activities at the CoPC site.
Ensure timely reconciliation of petty cash and submission of replenishment requests as per policy.
Organize and maintain proper filing systems for financial documents and vouchers.

2. Store & Inventory Management

Ensure efficient inventory control by maintaining optimal stock levels (minimum/maximum) to support uninterrupted operations.
Update stock registers, bin cards, and inventory software on a daily basis.
Issue stock items as per approved formats and ensure proper documentation of each transaction.
Conduct periodic physical stock audits to ensure alignment with computerized records (MIS).
Enforce FIFO and LIFO inventory techniques to minimize wastage and ensure quality control.
Coordinate with head office warehouse to ensure timely stock replenishment and prevent shortages.
Prepare monthly inventory consumption reports, comparing physical stock vs MIS for accuracy.
Maintain records of all incoming and outgoing stock and ensure proper storage and labeling of materials.

3. Fleet & Transport Management

Manage the maintenance, servicing, and repair of all office vehicles to ensure operational readiness.
Maintain and review fleet card usage logs, fuel slips, and related documents for accuracy and submission to head office.
Monitor and verify daily logbook entries of vehicles, ensuring compliance with mileage and duty records.
Ensure timely servicing and renewal of vehicle documents (insurance, registration, etc.).
Coordinate transport arrangements for staff and project needs efficiently and cost-effectively.

4. Administration & Operational Support

Provide comprehensive administrative support to ensure smooth functioning of office and field activities.
Manage front desk operations, handle phone calls, schedule meetings, and provide hospitality to visitors.
Maintain office equipment, furniture, and assets, ensuring all are in functional and well-kept condition.
Coordinate travel arrangements including hotel bookings, vehicle arrangements, and itinerary management.
Prepare and process monthly payroll, ensuring accuracy in attendance and deductions.
Maintain up-to-date staff records including personal files, contracts, and performance evaluations.
Draft job advertisements, prepare staff duty rosters and work plans, and maintain HR documentation.
Prepare and record minutes of internal and external meetings, and ensure follow-up on action points.
Oversee procurement of goods and services for project activities in compliance with procurement policy.
Regularly monitor administrative and operational gaps and propose improvements for efficiency.
Ensure the smooth execution of logistics, supplies, equipment management, and project assets maintenance.

Client Relationship & Project Management

Built and maintained strong working relationships with prestigious corporate clients including Telenor, Atlas Honda, Nokia, McDonald’s, etc.
Managed complete lifecycle of indoor and outdoor advertising projects from initial brief to final execution, ensuring client satisfaction and timely delivery.
Acted as a key liaison between internal departments such as Designing, Printing, Fabrication, Finance, and others to ensure seamless workflow and coordination.
Regularly updated clients with project status reports, timelines, and milestones to keep them well-informed and engaged.
Responded promptly to client queries, issues, or concerns, ensuring efficient resolution and maintaining trust and satisfaction.
Coordinated with operations and production teams to ensure delivery of quality services/products as per client specifications and deadlines.
Proactively cross-sold advertising solutions and additional services to existing clients, increasing revenue and strengthening partnerships.
Advised clients on a full range of advertising and branding solutions, leveraging internal knowledge and expertise for optimal impact.
Ensured accurate billing and invoicing through effective coordination with the Accounts Department.
Monitored and optimized the use of resources, reducing costs and enhancing productivity across departments.
Maintained detailed records of all client interactions, approvals, changes, and project performance for internal reporting and analysis.
Delivered exceptional client service standards, resulting in high client retention and successful repeat business.
Supported internal teams by streamlining processes, improving communication flows, and ensuring consistent service quality.

1. Data Entry & Record Management


Performed HR data entry and personnel record management using Excel and ERP systems.


Managed accounts data, including vouchers, ledgers, and transaction records in both Excel and ERP.


Maintained and updated purchase and inventory records, ensuring accurate stock and procurement tracking.


Recorded and organized fabrication data, linking production activity with financial and inventory systems.


Handled payables and receivables data entry, ensuring accuracy and timely updates in financial records.


2. Accounts & Finance Management


Maintained accurate accounting ledgers and ensured timely entry of all transactions in ERP and Excel.


Prepared and submitted daily, monthly, and annual expenditure reports for management review.


Entered vendor invoices into the ERP system and ensured their accuracy against purchase orders and GRNs.


Prepared all types of vouchers (payment, receipt, journal, contra) and maintained proper filing system.


Managed computerized bookkeeping, including cash book, bank reconciliation, and party ledgers.


Prepared monthly and annual financial statements and reports for submission to Head Office.


Assisted in petty cash handling and supported daily operational tasks of the finance manager.


Ensured financial documentation compliance with internal audit and reporting requirements.


3. Store & Inventory Management


Managed store operations, including purchase, stock receiving, issuance, and inventory control.


Maintained hard and soft records of inventory using Excel and ERP software.


Ensured timely procurement and availability of required materials and items.


Reconciled physical inventory with system reports and resolved stock discrepancies.


Maintained accurate inventory reports for management and audit purposes.