Manage the recruitment, selection and hiring of new staff, service contractors and short-term volunteers.
Ensure that a job planning and performance management system is established and implemented for all staff.
Provide coaching and training to direct supervisors as necessary in all aspects of the HR function, including salary and benefits administration, recruitment and hiring processes, employee relations, etc.
Provide staff with orientation and updated guidelines.
Ensure the implementation of updated HR policy and Code of Conduct.
Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
Analyzes wage and salary reports and data to determine competitive compensation plan.
Recruits, interviews, tests, and selects employees to fill vacant
Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting. Positions.
Prepares budget of human resources operations.
Prepares employee separation notices and related documentation, and conducts exit
Check and verify the visitors register on daily basis.
Made all kinds of Promotions regarding the organization benefits.
To ensure the office decorum.
Provides payroll information by collecting time and attendance records to Senior Management.
Submits employee data reports by assembling, preparing, and analyzing data.
Maintains employee information by entering and updating employment and status-change data.
Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.

• Advertise new and vacant positions on rozee.pk and national and regional newspapers.
• Collect CVs/resumes and evaluate for short listing.
• Develop interview schedule and list of candidates for particular job and prepare interview evaluation forms.
• Issue appointment letters to selected candidates
• Maintaining all LAO staffs, advocates, research assistants and internees personal files
• Maintain leaves record and prepare attendance sheets for payroll.
• Develop Probation periods
• Prisons visit permissions / revocations letters, personal correspondence letters employment certificates and experience certificates.
• Maintaining Assets and Inventory items of legal aid office and project.
• Maintaining LAO policies and procedures
• Develop Individual code of conducts of staffs and advocates
• Maintain procurement files of office equipment in the form of requisitions, receipts and acknowledgements
• Maintain Log book of vehicles of head office and regional office of interior sindh
• Covering photographs of events
• Maintaining procurement documents (Supply request quote, Request for quotations and Comparative bid analyses)
• Planning, organizing, providing leadership and controlling all administrative functions.
• Ensure front-desk reception is managed in a professional manner (walk-in, telephone calls, and emails.).
• Ensure office supplies are managed in a cost-effective and efficient manner (good tracking system)
• Ensure documentation of important documents is properly filed (in both printed and electronic copies).
• To analyze the vehicle reports.
• Ensure the all office issue has been resolved.
• Manage overall operation i.e. office maintaining, security services, safety plan.
• Maintain the all Record of the Office, and Vendors.
• To arrange the all seminars and related functions of the organization.
• Arrange logistics for meetings, workshops, roundtables, and trips (hotel, flights, etc.
• Ensure office equipment (telephone, printer, etc) are in good working order.
• Ensure office supplies and stationery adequately supplied.
• Provide administrative support to office visitors and consultants as required
• Provide other administrative support to all related departments with the proper filling of requisition and no verbal communication will be accepted.
• To supervise all administrative issues and solve them with support staff coordination.
• Managing day to day schedule and itinerary of chairperson and execute job activities as

To directly assist the human resource officer with a wide range of projects related recruitment, interview calls, facilitate interview/test candidate, reference check, job offer and joining report, maintain employee personal files, receiving of timesheets, their proper filing and also maintain soft record of it, assist in preparation of monthly effort reporting, maintain record of leave record in both hard and soft form, scanning and photo copies of documents, ability to prioritize tasks and handle numerous assignments simultaneously and other duties as assigned by supervisor.

To Deal all Administrative & HR functional at head office. To
conduct test & interview for new project staff, job positing, prepare
test papers & interview assessment sheet according to designation
and project nature. Prepare payroll of staff of all project staff,

Support to Base HR to ensure that every contracted staff working for ACF the appropriate documents (ID card, CV, signed contract, signed job description, contact information etc.) & are followed on regular bases to update the missing documents.
- To ensure that all original documents of staff personnel files sent to Capital Office
- To ensure all files are constantly updated
- To assist in the preparation of the offer letter, job contracts and any other document in regards of recruitment.
- Check the attendance sheet daily and mark the absent staff. Report chronic lateness of any staff to Base HR.
- Update Check list of staff files
- Report Missing document to Base HR.
- Prepare the list of all ACF staff ID cards and make ensure to having them all.
- - To print out information from the database as needed (salary sheets, advance sheets, etc.)
- To pay the proper amounts to EOBI on monthly basis
- To ensure that all receipts and evidence of such payments are properly filed.
- Translation of all documents related to human resources
Objective 2: Follow-up of insurance
Tasks & responsibilities:
· Ensure that staff are given appropriate formats of claims
· Ensure that claims are properly filled and requirement are completed as per need
· Follow up on the claims of staff
· Update the Base HR in case of any assistance required to staff concern with insurance
· Ensure that all the claims are scanned and filed before sending the original copies to insurance company.
Objective 3: HR Data Management and Record Keeping
Tasks & responsibilities:
· Responsible for attenance Record Keeping
· Responsible for update HR master Data
· Responsible for update Leaves of staff and share with line managers on 15th of each month.
· Responsible for update Live list for health insurance
· Responsible for update casual labour tracker
· Responsible for update insurance claim Tracker

To handle all administrative function, prepare monthly progress
report of Institute, petty cash, teach student about Information
Technology, office Automation, Win 98, XP & hardware & software
installation and also deal with Auditors of action aid Pakistan.