•      Supervising the day to day operations of the administrative department.
•      To Assist Manager Operations in developing work policy and guidelines for company employee.  
•      Receiving and processing communication channels, including email, phone, and physical mail and response accordingly.
•      Verification of data and reports in Software (Timetrax).
•      Assisting human resources department with payroll and personnel databases.
•      Coordination with account department to make payments smoothly according deadline, process incoming invoices, and verify receipts.
•      Coordination with department Incharges regarding the employee’s attendance, missing roasters, entries and overtime verification.
•      Supervise security team (Security guards & Security Supervisors) and assigned task and duties, monitoring of CCTV to ensure security in company premises.
•      Preparation of employee files for new permanent employees, working on ACR.
•      Ensure functionality of    necessary   office equipment, and requisitioning new equipment and supplies as needed.
•      Creating reports and submit earlier to deadlines, drafting of memos and emails.
•      To provide assistance in organizing events, including listing and arraignments for required items/ materials and meeting spaces.
•      Work with top management, staff concerning work/operational issues and other activities, also address employee’s requirement to carry out their duties. 
•      Attend meetings and record notes and messages for managers and senior-level officers

Preparing reports, financials memos, letters, and other documents, Assisting in the preparation of regularly scheduled reports
Calendar management and meeting scheduling
Coordinating communication via phone, email, and other internal messaging  platforms
Researching and conducting data to prepare documents for review and presentation by the management.
Filing and retrieving records, documents, and reports
Maintain Attendance & leave records of employee\'s in software and register
Manage the repair and maintenance of the office equipment and assets
Helping prepare for meetings and other official correspondence
Reading and analyzing incoming memos, submissions, and distributing them as needed
Provide general administrative support
Compile, purchase and maintain monthly requisition
Booking travel arrangements, including flights, hotels, transport
Take minutes of meetings and follow up on action items
Coordination with external vendors, Negotiating with suppliers, evaluating them and reporting line manager for updates. 
Preparing & Issuing purchase/work orders and following up for the orders placed. 
Maintain and update Employee attendance, leave record, Overtime record, monthly Expense record.
To ensure forms filling, documents collection and inductions of new staff.
Maintain data in software

Supervising the day to day operations of the administrative department.
Hiring, Training, Evaluating employees Taking corrective actions when necessary.
Developing, reviewing and improving administrative system. Serve as the liaison between administrative personnel and senior management.
Implement customer service standards and evaluate employees based on their ability to meet those standards.
Provide technical and logistical support for all administrative personnel and for other departments.
Conduct monthly meetings with each department In-charge and team members to review monthly progress of the program activities & Planning for the forthcoming.
Maintain all documents related to organization. Corresponding with all departments and other organizations.


Ensure office efficiency is maintained by carrying out planning and execution of equipment Procurement, layouts and office system.
Responsible for developing and implementing policies by setting up procedures and standards to guide the operations of the office.
Allocate tasks and assignments to subordinates and monitor their performance.
Reporting of Daily, weekly and monthly activities and events 
Responsible for recruiting staff for the organization and provide orientation to new employees. Design and implement office policies and procedures. Handle customer inquiries and complaints.
Maintain a safe and secure working environment.
Corresponding with all departments, local administration and other organizations on behalf of Organization/ Project.
Assume management responsibility for assigned services and activities of the Administrative division within an assigned department including purchasing, budgeting, accounting, personnel, information technology, and administrative support programs and services.
Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures.
Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels.
To compile, purchase and maintain monthly requisition.

To organize meetings and trainings.
Budgeting of field activities and events.
To assist, coordinate and facilitate project manager in implementation of program activities.
Supervision of field activities in project area.
Interviews/surveys of community members
Data compilation for case studies. Consolidating the distribution /assessment of data and finalizing the distribution according work plan.
Focus group discussions with community members
Meetings with community leaders and government stake holders.
Field activities reporting monthly and quarterly

Trainings Attended:

Training on peace pluralism and interprovincial harmony in Bhorban Murree.
Two days Training on data management in Murree conducted by SUNGI development foundation.

Coordination with government health department and education department.
Field activities according work plan Organize quarterly meetings and trainings.
Monthly and quarterly reporting Quarterly presentation on previous performance and success stories.
Weekly and monthly reporting.
Field monitoring visit and to conduct meeting with stake holders and community leaders.
Provide and ensure the display of IEC material at screening camps.
Assist in issuance of advances and settlements in field activities expenses.
Conduct monthly meetings at district level with field teams to review monthly progress of the program activities & Planning for the forthcoming.
To attend quarterly review meetings.

Trainings Attended:

Training on TB DMIS (drugs management information system) and TB LMIS (Logistic management information system) in Peshawar organized by Green star social marketing.

To conduct Field Activities in Program area according work plan.
Monitoring of field activities and Maintain appropriate data on project implementation as per the project monitoring and evaluation plan.
Particular tasks related to the selection of the beneficiaries, monitoring activities of project.
Supervision of project activities within respective area as per annual plan.
Maintain coordination between management and local bodies/ stake holders.
Assist Project Coordinator in ensuring field based project staff recieves relevant training and skills.
Supervise field based activities including administrative work.
Prepare Monthly and annual plan and partcipated actively in budgeting, monthly,quarterly progress and moniotring reporting.
Maintain close coordination / linkages with targeted district.
Create awareness creation on project goal, objectives and expected outputs.
Facilitate development of community structures for managing the implementation of project activities.
To work on Program componants (Health and hygiene, Safe Water and Sanitation, Health Education, Livlihood, MCH) .
Facilitate recruitment and training of Community Based Resource Persons
Provide continuous re-orientation and training to Community Based Resource Persons on topical areas relevant to on project implementation.
Facilitate institutional development of community institutions to enhance collective action and negotiation.
Provide additional support to project management as per requirement.

Trainings Attended:

Training on project management cycle conducted by Pakistan Red Crescent Society.
Social Mobilization training conducted by Pakistan Red Crescent Society with coordination of SUNGI foundation.
Four days training on Communication Skills conducted by Pakistan Red Crescent Society in Abbottabad.
Participatory Rural Appraisal PRA exercise for DRR Program in Gilgit with coordination of AKRSP (Agha Khan rural support program)
Actively participated in survey and assessment in DRR project (in the field of preventive health and education) at Gilgit Baltistan.
Training on Team building and conflict management conducted by PRCS in Balakot.
Training on First Aid in Mansehra conducted by PRCS.
Training on Field Security conducted by Pakistan Red Crescent Society.