• Providing clerical support, addressing routine and special requirements.
• Producing high-quality communications for internal and external use.
• Executing a record filing system to improve document organization and management.
• Developing correspondence letters, memos, and emails.
• Promptly receiving and forwarding incoming communications, such as phone calls, emails, and letters, to appropriate staff.
• Drafting common document templates to reduce time spent creating documents from scratch.
• Completing clerical tasks such as filing, printing, copying, scanning, and distributing mail.
• Making vehicle log book, monthly vehicle fuel report, and staff attendance sheet.
• Handling petty cash, and operating cash register for cash and check with excellent accuracy levels.
• Making vehicle log book, monthly vehicle fuel report, and staff attendance sheet.
• Organizing meetings schedule of the General Manager of Business Development.
• Attending the meetings with the General Manager of Business Development and recording important information.
• Searching tenders/prequalification notices through the internet on daily basis and forwarded to the relevant department.
• Purchasing tender documents on behalf of the company related to construction and distributing them to the relevant department within the company.
• Making technical parts of the tenders along with GM.
• Monitored company inventory to keep stock levels and databases updated.
• Scheduling office equipment repair and maintenance to extend equipment lifespan and prevent unplanned downtime.
• Generating outward gate passes, and preparing material requisitions.
• Maintaining stock registers as per new purchasing items/receipts