Preparation and distribution of RFPs and RFQs.
Preparation of RFXs, technical and financial evaluation of bids, preparation of approval notes as per company rules & issuance of Contracts/POs/WOs.
Preparation of evaluation documents, recording minutes of the meetings, conducting bid opening meetings, comparative statements, supplier evaluation grid, framing committee proceedings and preparation of recommendations for the Competent Authority.
Preparation of various documents including notes/working papers related to the issuance and award of tenders which may include approval to bid, prequalification requests, advertisements, potential supplier evaluation criteria, issuance of bid documents etc.
Contract preparation and subsequent signing with the vendors.
Contract and vendor management after contract award.
To manage vendors for delivery, quality and warranty matters and performance evaluation.
Responsible for sourcing of new vendors.
Responsible for accreditation of vendors & review of vendors’ performance.
Maintenance of vendors database & management of different contracts. 
Ensuring timely delivery of ordered goods, works or services.
To liaison with internal stakeholders regarding vendors related and warranty issues.
Maintain proper record of bid bonds/earnest money and performance bonds and other tender documents.
To undertake any other task assigned by management.

Role Profile:
Overseeing all activities of the purchasing department in Maximo Procurement - Inventory Module. Preparing plans for the purchase of equipment, services, and supplies.Following and enforcing the company\'s procurement policies and procedures. Managing inventories and maintaining accurate purchase and pricing records.
Record and maintain the GHPP  Material Request Forms. Keep and maintain MR status on all steps, including receipt of MR, receipt of quotes, issuance of POs, receipt of GRIRs after delivery of items on the site etc.
Prepare Requests for Quotes (RFQs) and Comparative Statements on the basis of quotes to various vendors in Maximo .
Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with vendors.
Prepare Purchase Orders to the qualifying vendors in Maximo. Track and give follow-ups against the issued POs.
Keep a record of vendors invoices, make copies, reconcile and submit them to invoices to finance for payments.
Keep and maintain Vendors Listing in Maximo.
Assist finance department in reconciliation of invoices / payments, dispatch of Cheques to vendors and give assistance to the Finance Department for any quires and tasks.
Resolve issues pertaining to payment of taxes and duties on project procurement.
Keep track of all advances released to Vendors and complete necessary documentation for settlement of such advances.
Carry out any other responsibility as assigned by the Head Of Departments & Plant General Manager.

Role Profile:

• Record and maintain the HGP’s Material Requisition Forms (MRFs). Keep and maintain MRF status on all steps, including receipt of MRFs, receipt of quotes, issuance of POs, receipt of GRIRs after delivery of items on the site etc.
• Prepare Requests for Quotes (RFQs) and Comparative Statements on the basis of quotes to various vendors.
• Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with vendors.
• Prepare Purchase Orders to the qualifying vendors. Track and give follow-ups against the issued POs.
• Keep a record of vendors’ invoices, make copies, reconcile and submit them to invoices to finance for payments.
• Keep and maintain Vendors Listing
• Prepare for issue of Reimbursement Invoice to PPL on monthly basis.
• Assist finance department in reconciliation of invoices / payments, dispatch of Cheques to vendors and give assistance to the Finance Department for any quires and tasks.
• Resolve issues pertaining to payment of taxes and duties on project procurement.
• Keep track of all advances released to Vendors and complete necessary documentation for settlement of such advances.
• Prepare Electronic Import Form (EIF) for the Import Consignment.
• Keep and maintain records for EIF consignment i.e Proforma Invoice, Form of Under Taking, Marine Cover note and after clearance submission of Original shipping documents to the bank.
• Processing of Invoices pertains to EIF import cases i.e Customs Duty, Cess / Excise etc.
• Filing of shipping documents and maintenance of shipment status of Major Over Hauls projects (TNBL MOHs).
• Processing of invoices pertaining to clearing and forwarding of shipments (TNBL MOHs).
• Assist in preparation of Tenders Document (Technical Bid) for MOH and O&M Projects.

Handled Company’s Accounts Books such as Cash Book, Ledger, and Journal etc and has been responsible for different works of an accounting nature relating to preparation of salary, Sales Tax Working, scrutiny of purchase Bills, checking staff trading accounts, T.A bills, Medical Bills, Factory In/Out Report, etc. and the Bills of Suppliers and Customers. Successfully design the logo for the company and marketing of Plywood products.