Responsibilities during CareerFacility ManagementKeep office supplies up to date & Monitor Repair and maintenance of Generator, Lift, Fire extinguishers, Accommodation, Warehouse, Shop etcSupervise Janitorial, housekeeping, drivers and security guards and  Monthly order placement for stationery items and kitchen stockRemain responsible for smooth execution of all Admin & HR tasksProcess paymentsProcess invoices and Execute Timely payments of Fuel cards, TCS, Telecom, EOBI, PESSI including addition deletion of employees at siteVendor Management & InventoryYearly renewal of Contracts for mechanical, Civil and other worksKeep inventory record, Negotiate scrap rates as and when requiredManage printing works like Gate passes, diaries, calendars etcTravel & Fleet ManagementManage complex travel itineraries, Hotel bookings and Complete Visa Process including Invitation & Financial letters, FBR & bank documentsCheck and Prepare travel expense reports as per standard Company PolicyMaintain Original files of vehicles, Regular maintenance, Check Log books, Control Fuel average, Movement of vehicles and Renew Cantt passEvents, Petty cash & Record KeepingManage Petty cash, Organize Farewell, Lunch, Dinners for official guestsPrepare daily and monthly reports of personal and official expensesCoordination & MeetingsHandle internal external correspondence & respond to letters, calls, emailsRemain a point of contact for Management & Managers for assigned tasksWelcome and greet all visitors and execute  industrial visits when requiredBank works  Cash deposit and withdraw, Pay orders, Currency exchangeSchedule Meetings and appointments and Calendar management and take Minutes of meeting if required and follow ups regarding assigned tasksKeep conference room up to date and other useable utensils availableRemind about important day to day upcoming tasks meeting deadlinesRecord KeepingDaily filling of documents and Handle confidential & sensitive

Remains a point of contact between Top management and ManagersKeep in coordination with Heads of departments for assigned worksSchedule meetings, keep MOM and follow ups Coordinate with site staff and Manage official visits of ClientResolve any matter related to the accommodation of site staffApproval of funds for site and further transfer to employeesRecord of inward & outward gate passes & timely return of assetsRemain in touch with Travel agents and Hotel officialsResponsible to make travel arrangements and hotel reservationsRemain in coordination regarding any issue in air ticket or hotelComplete Visa documentationKeep record of Original files of Company vehicles including handing over letters to the employees as per entitlementManage timely maintenance of vehicles Keep check on Fuel average, Log books and daily roaster of driversSupervise Janitorial and housekeeping staff regarding daily dutiesMake sure that offices, conference rooms are cleanedMonthly order placement for kitchen stock and office stationeryDistribute stationery to all employees on monthly basisOrganize Hi tea, Lunch, Dinners for the officials and external guestsManage petty cash for official miscellaneous paymentsGood experience in maintaining files record (Electronic & Physical)Reply to letters/emails regarding internal external  correspondence

Prepare sales, stock and Gross profit reports on daily basisMake agreements with new clients and a lot agenciesProcess invoices of vendors and recovery of outstanding amountsUpdate ledgers of customers and suppliers for payments