-  Maintain GM\'s Calendar assist in the planning and preparation of meetings, conferences and conference calls, set appointments and follow up and manage GM’s schedule on daily basis.
-   Maintain confidentiality of Files and records and update all files records on monthly basis.
-   Prepare/submit medical claim, expense claims/ Fuel claims and travel expense reports timely and ensure their reimbursements on monthly basis.
-   Make arrangements for GM & team\'s international and domestic travel including ticketing, hotel reservations, documentation, obtaining Visas, renewal of visas and passports etc. with help of ATCO and Admin Team.
-  Maintain attendance sheet & Update Vacation Plan (Manage leaves record/ Leave Roaster) for all the team members on monthly basis and forward to HR Dept.
-  Using ERP system, making PRs for all office equipment\'s/items necessary for the team to function and Maintain Inventory and Assets Record.
-  Update/ Record the status of departmental and divisional training calendars & Maintain/ Record the JDs for Employees. Provide coordination assistance during interviews with help of HR
Document Control:
-  Maintain/ Control all FCL sites Lease documents (KPK + Punjab). Issued Letter Numbers and update record as well. Monitor /Respond of Observations on Punjab Govt. Portal dashboard timely.
-  Maintain and update all files records for Coal & SEZ documents. Upload all documents on Portal

-  Maintaining daily calendar, schedule & appointments. Perform variety of executive support tasks that are highly confidential and sensitive.
-  Organize office management activities for the executive & working liaison between the executives and subordinates of other department.
-  Co-ordinate with administrative department on local or foreign tours of the head & ensure travel / hotel arrangements are made accordingly.
- Compile data and prepare monthly and Quarterly performance review presentations.
-  Composition of business letters & reports
-  Office equipment & other supplies purchase using ERP Module

-  Maintaining daily calendar, schedule & appointments. Perform variety of executive support tasks that are highly confidential and sensitive.
-   Purchase Vehicles at Group Level with Coordination of Finance and Leasing Banks.
-  Organize office management activities for the Executive & working liaison between the executives & subordinates of other department.
-  Co-ordinate with administrative department on local or foreign tours of the head & ensure travel /hotel arrangements are made accordingly. 
-  Compile data and prepare monthly and Quarterly performance review presentations.
- Conclude MOM and manage distribution of the same after approval of the head.
-  Weekly Reports related to departmental performance through Open Requisitions and Purchase Orders in ERP.
-  Coordination with IT department for the implementation of Advance Supply chain Module and ERP Supplier Data base.
-  Maintain confidentiality of files & records.
-  Office equipment & other supplies purchase using ERP Module.
-  Manage Petty cash, Cheque issuance, Monthly Salary to the staff & other expense detail / fund arrangements also verify financial documents.
-   Reading and screening of incoming correspondence and reports, handling incoming & outgoing mails personally and forwarding appropriate materials to the executives and staff.
Purchase Officer:
·  Purchase Vehicles at Group Level with Coordination of Finance and Leasing Banks.
· Continuous coordination with internal & external departments and vendors (through emails & phone) to purse manufacturing & shipment update

Continuous coordination with vendors (through emails & phone) to pursue manufacturing & Shipment updates
Coordination with internal & external departments to pursue status
Arranging Advance shipping documents to avoid delay in clearance
Preparation of Purchase Orders in Oracle System
Preparation of RFQs and CSTs in Oracle System
Maintaining updated status report of all consignments under clearance
Maintaining status reports in Oracle System
Handling all cases in Local procurement and Foreign procurement