Answering incoming calls taking messages and re-directing calls as required.
Dealing with email enquiries
Taking minutes
Diary management and arranging appointments, booking meeting rooms and conference facilities.
Supervise administrative staff and divide. responsibilities to ensure performance.
Manage agendas/travel arrangements/appointments etc. for the upper management.
Support budgeting and bookkeeping procedures
Create and update records and databases with personnel, financial and other data.
Track stocks of office supplies and place orders when necessary.
Submit timely reports and prepare presentations/proposals as assigned.
Updating inventory lists.
Receiving and dispatching goods and verifying movements of stock.
Checking purchase orders against stock levels.
Preparing delivery schedules.
Coordinating maintenance and repairs of storage facility.
Entering data into a database.
Maintaining optimal stock levels at minimum cost.
Calculating storage and clearance costs.
Managing incoming and outgoing invoices.

Project of the World food program  (Target Supplementary Feeding program )

Plan shipments based on product availability and customer requests
Track orders to ensure timely deliveries
Prepare shipping documents (like invoices, purchase orders and bills of lading)
Coordinate our supply chain procedures to maximize quality of delivery
Schedule shifts for our drivers and warehouse staff
Maintain updated records of orders, suppliers and customers
Oversee the levels of our warehouse stock and place orders as needed
Provide information to customers about the status of their orders .
Manage data in spreadsheets and reports
Keep records and reports up to date
Help maintain the budget plan
Organize and schedule meetings and events
Supervise other staff and delegate responsibilities
Handle technical issues in their area of expertise
Carry out clerical duties, including answering phones and preparing documents.

HUMAN RESOURCES 

Preparing job descriptions, advertising vacant positions, and managing the employment process.
Orientating new employees and training existing employees.
Monitoring employee performance.
Ensuring that all employees are organized and satisfied in their work environment.
Overseeing the health and safety of all employees.
Implementing systematic staff development procedures.
Providing counseling on policies and procedures.
Ensuring meticulous implementation of payroll and benefits administration.
Communicating with staff about issues affecting their performance.
Ensuring accurate and proper record-keeping of employee information in electronic and digital format.

EMERGENCY PROJECT

Strong administration skills both written and verbal. 
be the first point of contact for all related queries. 
Administration HR –related documentation, such as contract of employment.
 Ensure the related HR database is up to date, accurate, and compliant with legislation.
 Assist in the recruitment process
 Set up interviews and issue relevant correspondence.
 Leadership & Management skills.
 Preparing organizing and strong information in paper and digital form.
 Managing diaries, scheduling meetings, and booking rooms.
 Arranging travel and accommodation.
 Taking minutes at meetings.
 Updating computer records using a database
 Printing and photocopy
 Ordering office supplies
 Maintaining office system
 Liaising with suppliers and contractor
 Liaising with staff in other departments, e.g (Finance, HR).

Establish databases and analytical templates for data entry, summary, and presentation
 Check the quality of the data to be entered and inform the immediate supervisor of any problems.
 Input the data from the various tools in the agreed upon format.
 Summarize the entered data in the form of à report.
 Check and clean the entered data;
 Printing of Beneficiaries receiving sheets and Tokens.
 Managing and Archiving of Project Files. 

4 years

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