• Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Receiving and screening phone calls and redirecting them when appropriate
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

• Oversees and administers the day-to-day activities of the office; develops policies, procedures, and systems, which ensure productive and efficient office operation.
• Provide administrative and clerical support
• Assists in the coordination, supervision, and completion of special projects, as appropriate.
• Coordinate meetings, prepare reports, minutes and other confidential materials
• Establish and maintain supplier accounts
• Making Travel and Guest arrangements
• Relay directives, instructions and assignment to executives.
• Drafting letters and Office memos.
• Prepare and maintenance reports of all electrical/mechanical equipment.
• In charge of Safety Measurement Programs within organization.
• Complete Technical and General Documentation Controlling (EFMS/EFDMS).
• Developed a system that authorizes staff at different levels to access appropriate construction documents
• Ensures all records-management activities adhere to institutional policies and legal regulations.
• Coordinate office management activities to aid executives
• Full Visas processing system and coordination with other countries recruitment agencies.
• Managing Housekeeping.
• Employees Vacation Management.

Higher Executive Management
• Assisted in the management, implementation and administration of the department’s electronic document management systems (EDMS).
• Legal and Official confidential documents management
• Prepares narrative, graphical and statistical reports with alternative solutions for resolving issues; prepares correspondence and other written materials.
• Provide administrative and clerical support to departments or individuals.
• Trains and arranges for training of division personnel in such subjects as coordinated computer systems, supervisory and management methods, and new office procedures. Manage travel and schedule.
• Coordinates office management activities.
• Determine matters of top priority and handle accordingly.
• Worked with HR to on-board new hires.

Facilities Management Domain
• Handled independently all Internal and external facilities (Departments) at Axact (Pvt.) Ltd. like state of the art Salon, Gymnasium , Beach Resort , Higher Management Club facilities
• Ensure proper coordination with the vendors
• Coordinate travel arrangements; prepares itineraries, compiles and maintains travel vouchers and records.
• Relay directives, instructions and assignment to executives.
• Organized and Managed different events in Liaison with other Departments

• Organize details of off-site functions involving participants’ availability, securing of location, menu choices, travel arrangements and material preparation, i.e. correspondence, charts and slide presentations.
• Responsibility involves organize deliberations/speech/presentation for the Ministers.
• Weekly office expenses report submission.
• Handled daily data entries, income/sales reports, sales receipts and bank account transactions.
• Double-checked accounting reports, verified invoices and various documents for accuracy.
• Manage electronic funds transfer and ensure invoice payments.
• Post and maintain accounting documents in the database.
• Responsibilities involve standard office practices and routines are functioning efficiently
• Assisted with customer-service, product availability and quality control related issues.
• Efficiently handled multiple management tasks and supervised personnel
• Minutes of meeting, managed and planned office activities.

• Management of daily reports and returns for the higher management analysis purpose
• Coordination with the Clients for day-to-day activities.
• Maintained office record files.
• Sound knowledge of businesses and sales models.