Financial Administration:
• Responsible for financial record keeping and administration — Ensure that all finances are properly administered and monitored.
• Prepare monthly financial reports and submit it to OFM for signing.
• Verification of bills from TFPs in consultation with OFM.
• Preparation of vouchers and submit to OFM for verification and signing.
• Maintain payable records.
• Monthly funds request to HO (RIZ Consulting).
• Prepare monthly variance reports and cash reconciliation statement.
• Responsible for maintaining petty cash records and maintaining reconciliations.
• Maintain bank records and deal with the bank in all financial matters.
• Undertake any other task / duties assigned by OFM and HO Finance Department.
• Timely & accurately Submission and disbursement of Taxes.
General Administration:
• After month-end closing, AFO will make sure that all logbooks are properly maintained and duly signed by AFO.
• Without consent, nothing will be transferred; assets will be moved in accordance with administrative policies and procedures.
• AFO will support HO Administration with any training, coordination of stakeholder meetings, acquisition of training-related materials if requested.
• For asset damage, repair, or burnout, AFO will follow the insurance policy and notify the administrative headquarters on time.
• The AFO is in- charge of giving us a thorough account of our assets and inventory, and it is primarily his/her duty to obtain the most recent sheets from the security and IT departments and update records accordingly.
• Assist with any task relating to valuation or audit.
• To report directly to the supervisor / focal person Facility management for all operation related matters.
• To collect Data from the facility, LHCs and share with the team(s) including TFPs & HQ.
• To coordinate with the on-ground team, project leads (TFP / Provincial Manager (PCES) & Focal person HQ on all matters.
• Will provide support to TFP office regarding developing budget document for activities in EDs or for staff of EDs.
• Oversee operational, administrative matters & systems (Maintenance of premises, furniture, equipment & etc.).
• Overall record keeping/maintaining/Tagging & physical verification/checking of inventory and submission of reports on monthly basis.
• Perform general administrative duties; postage, responding to emails, medicines & supplies management, ordering stationery, maintenance of equipment, etc. as required.
• Task-out office boys, janitors, maintenance team on ground to maintain cleanliness & proper maintenance of site.
• Update admin & finance related files, maintain record of staff attendance & incoming mails / faxes and deliver it to concern person & Maintain record of courier receipts. Including delivery of letters and documents, receipt to & from clients, suppliers.
Procurement:
• The AFO should keep the HO procurement department informed of all the procurement related issues/ processes.
• The AFO will keep a record of all the procurement related documents, such as agreements, SLA reports, and so on, on a regular basis.
• Timely and efficiently perform all procurement and ensure procurement process in accordance to the organizational policy and compliance.
• In accordance with RIZ Procurement policy, AFO is responsible for purchasing goods and services for the Office and other projects. In the event of an emergency procurement, AFO will consult with relevant leads, finance for budget availability, and HO procurement department while keeping OFM notified.
• Whenever required, AFO will assist the RIZ HO team with procurement processes.
Human Resources:
• Support OFM in preparation of monthly staff changes at facility level.
• Provide required support to OFM/ HO HR Department during the recruitment at facility level.
• Ensure proper documentation at time of joining of new staff and sharing with the HO HR Department.
• Responsible to report staff changes in EOBI portal.
• Responsible to share staff detail for enrollment in health & life insurance.
• Responsible to regularly update staff leave record and attendance.
• Provide support in handing/ taking and processing of staff final settlement documents.

Complains of Operational Policies 

Streamline/developing the documentation of HR department, developing HR policy and procedures. 

• Working closely with various departments, increasingly in a consultancy role, assisting managers to understand and implement policies and procedures.
• Promoting equality and diversity as part of the culture of the organization.
• Liaising with a range of people involved in policy areas such as staff performance and health and safety.
• Recruiting staff, which involves developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates.
• Developing and implementing policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management and preparing staff handbooks.
• Advising on pay and other remuneration issues, including promotion and benefits and undertaking regular salary reviews.
• Administering payroll and maintaining employee records on HFMIS.
• Dealing with grievances and implementing disciplinary procedures.
• Developing HR planning strategies, which consider immediate and long-term staff requirements
• Planning and sometimes delivering training - including inductions for new staff
• Analyzing training needs in conjunction with departmental managers.

• Primarily responsible for providing support in functional areas of human resources department including recruitment and employment, personnel records, employee relations, job evaluation, compensation management, employee’s performance appraisal, benefits administration and training.
• Responsible for handling complete life cycle of recruitment using different channels.
• To screen, shortlist and evaluate candidates initially on their skills, attitude and interest towards our organization.
• Update postings & advertise assigned positions
• Facilitate in organizing and conducting interviews, tests and other assessments
• Conduct follow-ups on selection with relevant functions to ensure efficient execution of the selection process
• Processing screened batches by either forwarding to relevant manager(s) for shortlisting or discussing each screened resume with nominated persons
• Conduct interviews
• Represent company in recruitment events such as job fairs, on campus recruitment sessions, orientation sessions etc.
• Conduct employee reference checks.
• Facilitate in organizing internal and external trainings
• Develop relationships with top educational institutes to attract quality resources and participates in conducting on site tests and recruitment activities
• Maintain and update employee records and human resource information systems
• Facilitate in conducting job analysis, and in developing and maintaining organization charts, job descriptions, job specifications etc.
• Conduct employee orientations and exit interviews.
• Coordinate with payroll for salary and benefits administration and with other functions for smooth execution of HR processes
• Prepare periodic reports pertaining to key functions of Human Resources
• Strives to maintain excellent employee relations, a healthy work culture and environment
• Facilitate the development and maintenance of HR manuals, processes, forms, guidelines etc.

HUMAN RESOURCE OFFICER:
• Support the development and implementation of HR initiatives and systems
• Provide counselling on policies and procedures
• Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
• Create and implement effective on boarding plans
• Develop training and development programs and training reports.
• Assist in performance management processes
• Support the management of disciplinary and grievance issues
• Maintain employee records (attendance, EOBI data etc.) according to policy and legal requirements
• Review employment and working conditions to ensure legal compliance
ADMIN OFFICER:
• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Provide administration support to process NOCs
• Maintain a company calendar and schedule appointments, organise meetings and workshops
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations for Chinese Engineers.
• Schedule in-house and external events