As head of Agency, I was responsible for management of 2 field offices for Upper, Lower & Central Kurram Agency along with supervision of more than 30 staffs for implementation of community stabilization program funded USAID (OTI). The program aims to restore the writ of the Government of Pakistan by improving tribal community & government relations in the FATA and FR regions of Khyber Phuktoonkhawa through infrastructure, sociocultural & livelihood projects for quick impact.

Responsibilities :
 Manage the Agency field office; including ensuring that project management policies, procedures and practices are established and followed as per program standard
 Establish and oversee consultative processes between the Government of Pakistan structures and target communities to identify, recommend, design, and develop projects/grants for funding
 Design and develop individual projects including budgets and oversee project implementation management once the grant is awarded
 Ensure the successful implementation of project activities, including planning and the transparent procurement & bidding of grant tenders along with on-going consultative processes, and government and community involvement in all phases.
 Regular participation with Political Administration and other line departments of government of Agency
 Work with communities, the Political Administration and other relevant government structures to mobilize local resources (community contributions and government resources) to implement project activities
 Work with Program procurement unit to define and procure in-kind contributions (subcontractors, materials, engineers, equipment etc.) and with the Program finance unit to ensure liquidity of funds and payment of program expenses to subcontractors and sub-grantees
 Advise senior management on programmatic strategy, including where to focus program resources, how to develop operational relationships with the local government counterparts, and how to address programmatic challenges as they arise.
 Monitor and report on the rapidly changing environment and actively contribute to the Program’s overall strategy, design and implementation.
 Assistance and guidance to Field Team in performing their roles according to Grant Activity Cycle Handbook
 Implementation, monitoring and follow-ups of grants’ progress for timely submission of grant idea, approval, implementation, time extensions, completion and closure
 Provide guidance and assistance to the field staff on grant management to document the grant activities and maintain program-wide standards of grant integrity, data collection and management according to USAID compliance and Grant Activity Cycle Handbook

 Assist Head of Admin to develop and implement effective administrative systems in line with organization policy and procedures.
 Ensure that procurement process and logistic functions is in line with polices & procedure
 Coordination between receiving / requesting departments to overcome any communication gap
 Liaison with Suppliers, contractors & servicing agencies
 Coordinate all Head Office activities related to procurement, maintenance, event management and logistics
 Ensure timely arrangements made for staff travel, boarding and lodging and facilitate visa acquisition for official visits of staff outside the country.
 HR Management of contractual staff i.e. Salary disbursement, Recruitment Selection & coordination with human resource provider company

 Assistance & support to project manager in planning, budgeting & management by providing data inputs, providing logistical support, monitoring project implementation and following up on recommendations
 Facilitation in project implementation using and developing appropriate mechanisms and systems ensuring compliance with established procedures.
 Plan, direct, and coordinate human resource management and administrative activities to maximize the strategic use of human resources
 Preparation of monthly, quarterly financial & progress report for Project manger & donor agency
 Networking with other NGOs, Govt. Depth through regular contacts, meetings & sharing of information.
 Assisting in the production of published material (reports, newsletters, brochures etc.)
 Coordinate and direct the administrative activities (building maintenance, Transportation & security)
 Plan & assign duties to the support staff with support and guidance in performing their duties
 Scrutinize/Process procurement requests in consultation with the Project Manager.
 Planning, Budgeting & Management of different Educational Activities, Programs, Workshops, Technical Trainings, Groups Sessions, Motivational Programs Lectures & meetings.
 Maintenance management of office IT system

 Situation & need analysis for planning, budgeting & management of earthquake relief operation
 Mobilization of Volunteers & Staff to conduct the baseline survey for planning, budgeting & proposal writing for rehabilitation programs
 Volunteers & Community Mobilization to provide the relief assistance to deprived & neglected people as much as efficient, smooth & transparent with the support of the local community.
 Networking with other NGOs, Govt Dept & Individual Donors to improve the quality of relief, to avoid the relief duplication & to maintain the regular supply of relief goods through regular contacts, meetings & sharing of information.
 Preparation of monthly/quarterly financial & progress report for Project manager & donor agency

 Planning, Budgeting & Management of Social Welfare Program
 Need Assessment, Collection of Baseline Data, Community mobilization, Intra-community conflict resolution, Ensuring Community Participation, Monitoring Program implementation,
 Establishment of Networks between the CBO’s, Govt Dept and other stakeholders
 Need analysis, Identification & assessment of ultra poor families, singles & students from the target area for general relief & rehabilitation
 Event Management Planning, Budgeting & Management of different Educational Activities, Workshops, Technical Trainings, Groups Sessions, Motivational Programs & Lectures & Shows.