 Office Administration: Manage and maintain office facilities, ensuring a clean, safe, and conducive working environment for staff. Coordinate repairs and maintenance as needed.
 Office Supplies Management: Manage the inventory of office supplies, place orders as necessary, and ensure cost-effective procurement.
 Problem Solving: Address and resolve administrative issues promptly, demonstrating a proactive and solution-oriented approach.
 Driver Oversight and Administrative Support: Supervised the performance of drivers and support staff, conducted safe driving training for all GIZ drivers, and consistently provided detailed reports to the Head of the department.
 Travel Coordination: Facilitate travel arrangements for staff, including booking flights, accommodations, and transportation. Ensure adherence to travel policies and handle travel-related expenses.
 Asset / Inventory Management:
 Maintained a system for complete and correct stock recording of high-value assets using WINPACCS Cloud software.
 Compiled and updated supporting documentation and invoices systematically.
 Prepared annual inventory reports for GIZ HQ and conducted quarterly physical verifications.
 Fleet Management:
 Registered GIZ official vehicles and prepared driver rosters/allocation of duties.
 Ensured accurate completion of official vehicle logbooks and monthly reconciliation of fuel consumption reports.
 Managed PSO and other fuel invoice accounts, reconciling monthly bills with logbook entries.
 Security and Evacuation Management: Acted as the Security Focal Point of the Country Office (SFP). Managed the evacuation of the assigned building(s) and reported all relevant information to the RMO.
 Record Keeping: Maintain accurate and organized records related to administrative activities, including invoices, contracts, and correspondence.
 Events and Meeting Management: Coordinate and organize meetings, conferences, and events. Handle logistics, such as venue bookings, catering, and audiovisual setups.
 Framework Agreement Management: Effectively managed framework agreements for office supplies and services, such as office supplies, generators fueling and GIZ legal advisory services.
 Vendor Management: Liaise with external vendors for office supplies, equipment, and services. Negotiate contracts and ensure timely delivery of goods and services.
 Financial Responsibilities: Procured goods and services under the limit of EUR 1000. Acted as a focal point for coordination with Serena Business Complex (SBC).
 Telecommunication Coordination: Dealt with Mobilink for all aspects of mobile connections for GIZ Pakistan. Maintained updated files on official mobile connections and associated users. Monitored utilization and payments to telecommunication firms, preventing late or double payments.
Additional duty is assigned for the resettlement of Afghan refugees and volunteer repatriation.
 Coordination with GIZ Afghanistan & German Embassy regarding prospective and new Individual arrivals and administrative inquiries.
 Logistical (transport from the border, to/from the Embassy, airport, photoshop, accommodation) and accommodation support for new arrivals.
 Exchange with and report to GIZ HQ about arrivals, flights, and the situation on the ground.
 Upon the German Embassy’s request: logistical and accommodation support to all NMAs and their families linked to German or German-funded organizations
 Charter as well as regular flights from Afghanistan to transit countries and onwards to Germany.
 Coordination with the German Embassy regarding Note Verbal’s, invitations, etc. for planned border crossings and visa appointments for new arrivals.
 Coordination with the RMO Afghanistan regarding prospective and new arrivals and administrative inquiries.
 Preparatory measures for Afghan nationals before they arrive in Germany (e.g., information on important administrative procedures, etc.).

 Record all business transactions and maintain cash disbursement and cash receipt logs on daily basis.
 Process invoices, receipts, and expense claims promptly and accurately
 Prepare vouchers and perform due diligence before processing and posting of any transactions in the software.
 Accurately input financial data into the accounting system.
 Update financial records with transactions, ensuring data integrity and adherence to accounting standards.
 Maintain organized and up-to-date financial documentation.
 Prepare withholding tax PSID’s for vendors & employees and get the tax payment done.
 Support in the preparation of financial reports, statements, and summaries.
 Liaise with vendors and clients regarding financial matters as directed.
 Address queries and provide necessary information to relevant stakeholders.
 Support internal and external audit processes by providing required documentation.
 Ensure compliance with financial regulations and internal policies.
 Provide administrative support to the finance team as needed.
 Assist in maintaining an organized filing system for financial records.
 Undertake additional tasks and responsibilities as assigned by the Supervisor/Manager.

Administrative Responsibilties:
Administrative and Event Support:
 Manages day-to-day office operations, ensuring a clean, safe, and conducive working environment for staff.
 Liaises with external vendors for office supplies, equipment, and services, negotiating contracts for cost-effective procurement.
 Maintains meticulous records of office supplies, ensuring accurate tracking and timely replenishment.
 Proactively assesses supply levels, anticipating needs, and strategically coordinating purchases to avoid shortages.
 Assists in the preparation and organization of information and materials, supporting the production of handouts, brochures, leaflets, or other PR materials.
 Provides comprehensive support for project events, including training, workshops, meetings, etc.
 Manages overall logistics support, including rooms reservations, hall bookings, and coordinating catering for events such as lunch and tea.
 Oversees the daily activities of drivers and support staff, ensuring adherence to established protocols and timelines.
 Conducts regular performance evaluations, providing constructive feedback to enhance efficiency and professionalism.
 Monitors fleet activities, ensuring proper maintenance of official vehicles and compliance with operational guidelines.
 Ensures the well-maintenance of office premises and equipment, supporting the provision of project-related services/goods and shared office resources.
 Monitors the availability of accessories and stocks, ensuring a well-maintained inventory.
Procurement Procedures:
 Receives bids and proposals from vendors, consulting firms, and individual consultants, ensuring adherence to tender opening procedures as per GIZ regulations.
Equipment and Inventory Management:
 Responsible for maintaining an on-site inventory for the Project and keeping records of handing and taking over.
 Assists in the handing over of equipment/material to project partners, maintaining records according to GIZ Operational Rules (OuR).
 Documents and files all data following GIZ’s filing rules.
 Conducts regular counter-checks of logbooks with PLA (Project Logistics Assistant).
Financial responsibilities:
 Responsible for the project’s bankbook and bank account transactions.
 Monitors income, expenditure, and conducts monthly bank reconciliations.
 Prepares and processes various payments, including cash, cheques, and online bank transfers.
 Enters all payments into the financial software WINPACCS Cashbook or Bankbook.
 Reconciles the cash book and cash account daily, reporting any surplus or shortfall.
 Applied strategic financial forecasting techniques to project future financial trends, enabling proactive decision-making and resource allocation.
 Managed budgetary allocations, continuously monitored expenditures, and implemented cost-saving measures without compromising operational efficiency.
 Responsible for the timely submission of the project’s monthly accounts to CO.
 Preparation of PSID/e-Tax Challan for the deposit of withholding Income Tax.
 Processes the collection of reimbursement for private miles/calls following the Project\'s internal operational procedures.
 Checks the vouchers and receipts submitted by service providers for completeness, processes them, and withholds tax accordingly.
 Conducts the financial evaluation of offers and provides support to the technical evaluation.
 Collaborated closely with the audit team to facilitate smooth audit processes, providing essential documentation, explanations, and insights to ensure comprehensive compliance and successful audit outcomes.

Administrative responsibilities:
 Welcoming on-site visitors, determining the nature of business, and notifying visitors of appropriate personnel to ensure good customer service
 Responsible for the daily tasks of the support staff and drivers, ensuring a well-maintained and organized work environment.
 Maintaining office supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies to ensure supplies are available and organized at all times.
 Maintaining office equipment by troubleshooting malfunctions, and calling for and expediting repairs to ensure equipment is operational.
 Managed the submission of staff timesheets, ensuring accuracy and timely processing by the HR/Admin coordinator.
 Managed comprehensive travel coordination, overseeing hotel reservations, preparing travel authorizations, arranging identity cards, and facilitating related documentation. Ensured thorough security clearance procedures were completed before travel.
 Led event planning and execution, coordinating logistics such as venue arrangements, participant accommodations, and catering services.
 Managed all aspects of event logistics, including transportation coordination, audiovisual setups, and on-site support to ensure a smooth and successful experience.
 Ensured the control and safekeeping of assets and low-value items, conducting an annual physical inventory and reconciling data with records.
Financial Responsibilities:
 Maintain project\'s petty expenses and petty cash controls
 Preparing the cash payments, Bank payments, cash receipts & bank receipt vouchers and ensuring that supporting documents are attached in accordance with DKH Pakistan’s policies and procedures.
 Prepare payment vouchers with complete supporting documentation
 Preparation of project budgets and variances
 Keep track of all advances released for local expenditure and complete necessary documentation for settlement of such advances
 Facilitate the internal and external project audit
 Implementation of financial policies and procedures
 Prepare reconciliation of bank statements and deal with all other bank-related matters
 Coordination with finance officer Islamabad. The activities related to bank deposits, withdrawals, and payments.
 Ensure all transactions are properly recorded into the computerized accounting system
 Initiating and processing project procurements, calling quotations from vendors/service providers, and maintaining its complete record for audit purposes.
 Maintain the accounts payable and accounts receivable systems to ensure complete and accurate records
 Reviewing project implementing partner’s financial documents and ensuring timely processing of funds.
Information Technology
 IT Infrastructure Maintenance & Setup, Official Email Setup & backups.
 Installs and configures Official Software in computer systems.
 Troubleshoots and fixes hardware/software issues of computers and other network devices.
 Troubleshoots LAN / WAN and network to ensure complete functionality it

 Effectively managed and recorded petty cash transactions, ensuring accuracy and compliance with financial policies.
 Managed cash and bank payments, ensuring adherence to financial policies and proper documentation.
 Disbursement and replenishment of petty cash, maintaining detailed records for transparency
 Recorded financial transactions accurately in the accounting system.
 Conducted regular cash and bank reconciliations to maintain accurate and up-to-date financial records.
 Ensured the timely distribution of staff payroll, pay slips, and updating of the pertinent salary sheets.
 Ensured timely submission of tax-related in Govt Treasurery. (FBR)
 Played a key role in budget creation and forecasting, contributing to informed financial decision-making.
 Prepared comprehensive financial reports, summarizing financial activities for clear insights and decision-making.
 Proactively initiated the prompt adjustment and clearance of operational advances, reporting delays to the supervisor.
 Managed all financial aspects of workshops, meetings, and seminars, including payment of TA/DA to participants.
 Ensured program liquidation of PH Advances and partner advances according to CRS policies and procedures.
 Provided support to the audit team by facilitating access to necessary documentation and insights.

All Admin & Finance Matters, Payments, Banks Reconciliations, Financial Reporting
In my role as a Finance Officer, I ensured precision in managing petty cash, recording transactions accurately, and maintaining transparent financial practices. I handled cash and bank payments diligently, adhering to policies and conducting regular reconciliations. Timely payroll distribution, active involvement in budgeting, and the preparation of succinct financial reports reflected my commitment to efficient financial operations. Proactively identifying and addressing issues within the Finance section, along with swift adjustments and clearances, showcased dedication to operational excellence. Additionally, I managed financial aspects of events, ensuring compliance with policies and supporting audit processes for robust financial integrity.

With a diverse background in audit and management consultancy across oil, telecommunications, government, and manufacturing sectors, I served as a team leader, liaising with senior client management. My responsibilities included strategy development, audit planning, resource allocation, and overseeing subordinates. I implemented a risk-based approach, conducted tests of controls, prepared and evaluated accounts, and reviewed financial statements. I advised clients on audit concerns, improved internal control systems, and conducted thorough physical verifications of stores and spares. My role extended to presenting completed work for review by supervisors and senior managers.
I have performed the following kinds of assignments during my professional experience.
 Final/half yearly/review audits
 Physical verification and reconciliations of store and spares.
 Branch/location audits
 Accounting and special purpose assignments
The major concerns where I attained the above exposure are as follows:
Oil & Gas Sector: Non-Government Organizations (NGOs):
 Various concessions of OGDCL. Children’s Resources International, Pakistan.
 Petroleum Exploration Ltd Rural Development Project, (RDP) Haripur.
 PAIGE Ltd Optiwave Technologies (Private) Limited