• Receive & inspect all incoming material and reconcile with purchase orders, process and distribute documentation with purchase order, report, document and track damages & discrepancies on order received.
• Receive & store documents and files, maintains record of approved documents.
• Ship canceled and damaged item backs to vendor as appropriate.
• Receive, store & tag commodities & prepares their lists
• Keep record of approved documents
• Deliver items for all HF’s as per demand.
• Handle & Document storage and transportation of valid materials.
• Maintain warehouse, stock register & Store area neat & orderly manner.
• Answer questions/queries regarding procedures and resolves discrepancies regarding receipts, delivers, warranties, repairs and surplus items.

As a Administrative Officer I responsible to provide administrative support to an organization. Some duties include inventory management, organizing company records, roster scheduling, budget and office reporting, invoicing and customer service.

Logistic Management
1. Procurement
- Create and regularly update a network of local suppliers of goods and services for logistic demands.
- Update quotation catalogue from major suppliers regularly and at least every six months.
- Ensure general office consumables (stationary, maintenance and reception) are attained.
- Process mission need requests (except for payment) in accordance with mission procurement procedures.
- Be the only contact between the demander and supplier and ensure purchase is carried out under open, transparent competition, and free from conflict of interest.
- Communicate with concerned people for delivery, quality check and other clearance steps (liquidation, handover…).
- Collect and file all relevant documents in accordance with auditing demands in a complete manner.
- Reports any irregularities to the next-in-line supervisor.
2. Logistics
- Arrange domestic travel and transportation (accommodation, flights…) in accordance with mission travel policy.
- Arrange logistics for expatriate and family international flights (meetings, arrival or departure) in joint effort with HQ logistic department when necessary.
- Follow-ups visa or resident cards for expatriate.
3. Inventory, Equipment and Vehicle Management
- Ensure the general office consumables are used in an efficient manner.
- Ensure the safe storage and proper use of all mission equipments.
- Monitor the flow of mission equipments, carries out check-in & -out, handover, donation procedures when required.
- Follow damage reports, arranges repair or disposal, and organizes routine maintenance.
- Update newly purchased item to inventory follow-up and procurement file.
- Update monthly HQ equipment statement.
- Follow-up routine maintenance for mission vehicles and equipments.
- Handle procedures related to licensing.
B. Office and Building Management
- Conduct office or expatriate house search when necessary, organize moving.
- Ensure the efficient use of office

• work on committees including academic boards, governing bodies and task groups;
• assist with recruitment, public or alumni relations and marketing activities;
• administer the \'student lifecycle\' from registration or admission to graduation or leaving;
• provide administrative support to an academic team of lecturers, tutors or teachers;
• draft and interpret regulations and deal with queries and complaints procedures;
• coordinate examination and assessment processes;
• Maintain high levels of quality assurance, including course evaluation and course approval procedures;
• use information systems and prepare reports and statistics for internal and external use;
• participate in the development of future information systems;
• contribute to policy and planning;
• manage budgets and ensure financial systems are followed;
• purchase goods and equipment, and process invoices;
• supervise other administrative staff;
• liaise with other administrative staff, academic colleagues, teachers and students;
• communicate with partner institutions, other institutions, external agencies, government departments and prospective students;
• Organize and facilitate a variety of educational or social activities.

• Improve the operational systems, processes and policies in support of organizations mission -- specifically, support better management reporting, information flow and management, business process and organizational planning.
• Manage and increase the effectiveness and efficiency of Support Services (HR, IT and Finance), through improvements to each function as well as coordination and communication between support and business functions.
• Play a significant role in long-term planning, including an initiative geared toward operational excellence.
• Oversee overall financial management, planning, systems and controls.
• Management of agency budget in coordination with the Executive Director.
• Development of individual program budgets
• Invoicing to funding sources, including calculation of completed units of service.
• Payroll management, including tabulation of accrued employee benefits.
• Disbursement of checks for agency expenses.
• Organization of fiscal documents.
• Regular meetings with Executive Director around fiscal planning.
• Supervise and coach office manager on a weekly basis.

• Attracts potential customers by answering product and service questions; suggesting information about other products and services.
• Maintains customer records by updating account information.
• Resolves product or service problems by clarifying the customer\'s complaint; determining the cause of the problem; selecting and explaining the best solution to solve the problem; expediting correction or adjustment; following up to ensure resolution.
• Maintains financial accounts by processing customer adjustments.
• Recommends potential products or services to management by collecting customer information and analyzing customer needs.
• Prepares product or service reports by collecting and analyzing customer information.
• Contributes to team effort by accomplishing related results as needed.