Médecins Sans Frontières (MSF) also known as Doctors Without Borders, is a Charity  that provides Humantarian medical care It is a Non governmental orgnization  (NGO) of French origin known for its projects in conflict zones and in countries affected by endemic esease The organisation provides care for diabetes, drug-resistant infections, HIV/AIDS, hepatitis C, tropical and neglected diseases
Major task
day tpo day procurement and process the payment
worked on agreemnet with suppliers & vendors
making contract to good suppliers for office supplies and other relevent activities
Follow the procurement threshold of MSF
Understand the tax ratio to vendors & suppliers
Making of BID analysis
Translateter for suppliers to our Expat staff
Discover profitable suppliers and initiate business and organization partnerships
Negotiate with external vendors to secure advantageous terms
Approve the ordering of necessary goods and services
Finalize purchase details of orders and deliveries
Examine and test existing contracts
Track and report key functional metrics to reduce expenses and improve effectiveness
Collaborate with key persons to ensure clarity of the specifications and expectations of the company
Foresee alterations in the comparative negotiating ability of suppliers and clients
Expect unfavorable events through analysis of data and prepare control strategies
Perform risk management for supply contracts and agreements
Control spend and build a culture of long-term saving on procurement costs

Background/IRC Summary: 
The International Rescue Committee (IRC)
responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees required to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
IRC has been working in Pakistan for over 40 years, and leads and delivers large, sophisticated programs to meet the needs in health, education, protection, environmental health and livelihoods for displaced, poor and disaster affected communities. IRC works in partnership with local government and non-governmental organizations and currently works in the Khyber Pakhtunkhwa and Sindh provinces
The International Rescue Committee (IRC) is a leading global relief and development organization, established in 1933, and currently working in 42 countries worldwide. IRC has been working in Pakistan for over 30 years, and manages & delivers large, complex programs to meet needs in health, education, protection and livelihoods for displaced, poor & conflict-affected communities. IRC works in partnership with local Government and non-Governmental organizations and currently works in the Khyber Pakhtunkhwa and Sindh provinces.
Responsibilities:
Assets and Inventory:

Monitor of IRC’s storage and supplies.
Receive completed store release forms and prepare the goods for issuance.
Ensure goods, equipment are signed for received on the request form (office expendables) or waybill (all other items).
Reconcile the assets register with the asset tracking sheet and equipment issuance forms.
Conduct 20% assets/inventory spot check and submit report to Senior Supply Manager.
Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.
Completion of Assets records for the deployment of Integra.
Update the warehouse records to meet the Integra requirements
Yearly 100% physical Inventory count and submission of reports on time.

Logistics

Responsible for fleet management for Country Office.
Maintenance of regular vehicles.
Hiring of rental vehicles as per interpersonal policy.
Responsible for preparing fuel reports as per IRC’s SoP on monthly basis.
Supervision of rental and regular drivers including time sheets, overtime and perdiam.
Process all the payments related to fuel, rental vehicles, and lease on time to finance.
Administration
making of event for our medical staff during emergency medical camp
training arrangement for staff
HR relevent Process staff leaves records, EOBIS and other works
Maintain record of documents
personel records of all staffs

Muslim Aid ( Islamic International Non-Governmental Organization (INGO).
 is a UK based Islamic International Non-Governmental Organization (INGO). The international humanitarian charity has relief and development programmes in countries across Africa, Asia, and Europe. It is the second oldest Muslim charity in the UK and celebrated its 35th anniversary in 2020. The charity works to support and empower people suffering the effects of poverty, war, and natural disaster through both emergency relief and sustainable programmes designed to provide long-term support and independent futures to the most vulnerable communities around the world. The charity is a long standing member of a number of umbrella organisations including BOND, NCVO and is one of the founding members of the Muslim Charities Forum. Traditionally supported by its local communities, it has established partnerships with major institutional funders around the world including the UN World Food Programme (WFP), The UN Refugee Agency, DFID, European Commission (ECHO) and others. It is the UK\'s second oldest Muslim charity
Administration

Ensure proper arrangements in order to provide services to the programmer staff.
Assist country office admin team in overall admin and logistics related arrangements at field level and maintain correspondence properly.
Ensure timely clearance of all utility expenses and maintain the record by the end of month or at the time of clearance of expenses, details will be submitted to finance department - Islamabad
Organize project operations and procedures in coordination with Provincial Coordinator/ and Admin & Logistic Manager at Islamabad office
Control correspondences, review and address supply requisitions generated by project staffs in coordination with country office admin team.

Logistic

Supervise in procurement of goods and services for the project implementation in coordination and support of admin department at country office and at site offices in Balochistan.
Ensure complete procurement process with the coordination of Admin department – Islamabad
Ensure the procurement tracking sheet is updating on regular basis
Ensure maintenance of fixed asset register/Project inventory as per organization policies and procedures at field office level.
Ensure organization vehicles maintenance and allocation of vehicles at field level with proper log filing
Ensure timely preparation of fuel efficiency report against each vehicle.

Finance

Ensure all financial records are maintained both in soft as well as in hard form Responsible for making cash and bank payments in accordance with organizational policies
Responsible to ensure proper supporting documents, as per organizational policies, are available with the payments
Responsible to maintain cash and bank ledgers
Reconcile bank book with bank statement on monthly basis
Responsible for submission of expenses and financial reports to country office on monthly basis
Financial Monitoring of Projects as and when required
Liaison with banks for account opening and account maintenance

Additional Responsibilities

Verify monthly reports of all procurements, inventory and admin/HR task before sharing with Country Office
Liaise with HR & Admin Manager on administrative and procurement issues
Maintain confidentiality of matters and staff at every level.
Ensure that all staff is submitting attendance/Time sheet/leave record in time for payroll processing.
Ensure that office files, guesthouse, vehicle rentals contracts, insurance etc. are maintaining properly

Any other task assigned by the supervisor

Qatar Charity-UNICEF
Qatar Charity international NGO was set up under the name “Qatar Charity” to scale up the initiative, broaden its range of activities and augment its outreach,
Almost four decades later, Qatar Charity has grown to become one of the largest humanitarian and development organizations in the world, providing life-saving assistance to those hit by conflicts, persecution and natural disasters and creating durable solutions for poverty using sustainable development programs in social welfare, water and sanitation, education, nutrition and economic empowerment.
Today, with field offices in 30 countries and implementing partners in 20 others, we are at the forefront of global response to emergencies, and on the foreground of development solutions that help vulnerable communities become more resilient and ultimately thrive and prosper

Ensuring compliance with all regulatory requirements as relating to QC Policies
•   Organizing  events or meetings as required


·         Processing of Bills paty cash fuel bills and other expencess which conducted by Team
·         Process payment vouchers, monthly staff salaries and financial statements
·         Arrange payments to all the vendors/suppliers and make the payment on timely
·         Help out procurement commette in procurement matters and process the payments of vendors and make sure there tax in their invoice and payment them on the procedure of Qatar charity
·         To maintain Procurement documents bis Quotations and meeting minutes of Commette in confidentially
Maintain the inventories and Keep records of both office assets and other equipments  in hard and soft 


Supervising dispatching material making of Good delivery notes
Supervising of loading un loading of Material and put them in specification location in warehouse
Follow the Management and protocols of warehouse with the formula of LIFO & FIFO
Updating the Inventories list of Warehoue on Weakly
Update daily Stock cards & Bin cord on daily bases
Check the Security status of Warehouse office managemets
Following the management rule & Regulation
Receiving GDN
• Contribute to the detailing of the Admin, Finance and Logistical warehousing  activities in the emergency Project Implementation Plan (PIP).
Plan the Administrative, Financial and Logistics needs according to the results of the Rapid

 •   Closely monitors commodity end use, warehouse management and relief supplies handling
•    Regularly update leaves, attendance, supplies and payment records of the respective staff and vendors.
•    To update vehicle management system regularly.
• Responsible for the overall Administration, Asset, Warehouse, and Fleet Management.
•    Perform general administrative duties; tending, postage, opening post, responding to emails, ordering stationery, maintenance of equipment, etc. as required

The Legends Society organization ( TDEA)
 functions as a not for profit, which commenced its journey in 1997 and formally registered under societies registration Act 1860 on November 14, 2000 Over the last twenty-one years, the legends is positively contributing in the development of underserved communities through provision of community development services. Community development is our primarily focus, strong and vibrant area, in which we have extensive footprint across Pakistan to contribute in various thematic areas. In the same context we have piloted and rolled out many innovative models by successfully completing.Legends Society is registered Non Governmental Organization working for the masses in the Province of Balochistan since 2000.  Over the years, the Organization has implemented several projects related to good governance, health, education and emergency response.

  Work experiance and resposiblities with Legeneds Society

prepairied of BPV/CPV/BRV JV PV and reimburcements 
Bank reconcilation 
prepaired the financial report on monthly basis and send it to Donor 
Maintained complete system of Financial system
prepaired pety cash /staff advance/monthly salary and other relavent payments 
daily checked the balance as per bank statment incliding taxes 
also worked as procurment memeber with sebiors
deduction of taxes from salary of staffs/vendors
incumtax rule and regulations
cash request quartely monthly yearly
worked on Quickbook software

Islamic Relief was established in Birmingham, UK, in 1984. We employ more than 2,000 staff across 40 offices around the world and we have no greater priority than ensuring that our work has the greatest positive impact on the people we serve. And, in doing so, we put our faith into action to bring about real social change.
Worked under islamic relief Internationa NGO
Excellent customer service skills Assisting with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage Managing inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices Coordinating between departments and operating units in resolving day-to-day administrative and operational problems Scheduling and coordinating meetings, interviews, events and other similar activities Sending out and receiving mail and packages Preparing business correspondence, typically using Microsoft Office (Word, Excel, PowerPoint, Access, Outlook) Data entry using 10-key keypad Sending faxes Managing files Address resident concerns in accordance with company policies Performing multifaceted general office support Sending and receiving forms for the company Answering the phone All day-to-day operation matters operate a range of office machines such as photocopiers and computers.

clear understatnding of orgnization its policies, objectives ,extensive knowledge and understanding of particular Logistic principles method and techniqes 
responsible for all administration logistic assets,warehouse, and fleetmanagement 
performed office Management supplies ,tending ,events arrangements ,stationary equipments and other general administration works
procurments procedure within the policy of orgnization
timely deliver the supplies from donor to warehouse then to community with proper way and documentations 
To updated vehicle management and report to Senior on regular basi
updated office maintainance
supervised the suport staff